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Navigating documents

From: Pages '09 Essential Training

Video: Navigating documents

Navigating your document, especially the longer ones, using proper technique will allow you to spend more time working on the document and less time trying to find your way around. Let's use this document called Phoenix Mission to explore some navigation techniques. We'll begin with the Page Thumbnails. If you don't see the Page Thumbnails pane on the left side of your screen, click the View button and choose Page Thumbnails. With Page Thumbnails, we can skip directly to a desired page. For example, to move from page 1 right to page 6, click the page 6 thumbnail, to move back to page 1, click the page 1 thumbnail.

Navigating documents

Navigating your document, especially the longer ones, using proper technique will allow you to spend more time working on the document and less time trying to find your way around. Let's use this document called Phoenix Mission to explore some navigation techniques. We'll begin with the Page Thumbnails. If you don't see the Page Thumbnails pane on the left side of your screen, click the View button and choose Page Thumbnails. With Page Thumbnails, we can skip directly to a desired page. For example, to move from page 1 right to page 6, click the page 6 thumbnail, to move back to page 1, click the page 1 thumbnail.

We can also use Scrollbars to navigate through our document. On the right-hand side, you'll see a Vertical Scrollbar. At the bottom of this Scrollbar are two buttons or Scroll Arrows that will allow you to scroll in small increments down through the document with each click or up through the document with each click. You can also hold these buttons down to scroll smoothly through the content and pages in your document. You'll also notice a Vertical Scroller moving up and down the Vertical Scrollbar. Drag down to move down through your documents, drag the Vertical Scroller up to move back. If you click below the Vertical Scroller, you'll see the next screen full of information. Click above the Vertical Scroller to see the previous screen full of information.

You may or may not see a Horizontal Scrollbar at the bottom of your screen. Currently, we can see the full width of each page in our document. But look what happens if we want to zoom in to make changes. Click the Zoom button and select 200%. Suddenly, we can't see the entire width and our Horizontal Scrollbar has appeared. We can use the Horizontal Scroller to scroll left or right and we also have Scroll Arrows for this Scrollbar. Let's zoom back to Fit Page. Notice the Horizontal Scrollbar has disappeared.

With so many pages in this document, we also see a Vertical Scrollbar for our thumbnails to help us locate specific pages. Let's move back to page 1. Now Scrollbar behavior is determined by your System Preferences not Pages Preferences. Let's explore that now. Click the Apple icon and choose System Preferences. Next, click Appearance and you'll see a section dedicated to Scroll Arrows and Scrollbars. If you wish to separate the Scroll Arrows, have one at the top and the bottom of the Vertical Scrollbar or left and right side of the Horizontal Scrollbar; choose "At top and bottom". This will change their locations.

Also, if you prefer not to hold down the Option key when you click on the Vertical Scrollbar to jump to a specific location, you can select "Jump to here". Smooth scrolling is turned on, by default, which is easier on the eyes as we scroll through the document, either holding down a Scroll Arrow or dragging the Vertical Scroller, but it does take up more system resources. Notice too, by default, when you double-click the window title bar, you'll minimize that window. Let's close the Appearance window to return to our document.

Now you may prefer to use your keyboard to navigate and that's possible in Pages '09. For example, to move to the end of your document, press the End key on your keyboard, to move back to the very top, press the Home key. You can also use Page Down and Page Up to move down through the pages. Page Down takes you to the next page and Page Up will take you to the previous page. You can also use your Cursor keys. When working in text, you may need to move left or right or up and down through your text. Let's zoom in to 125%. We'll click right before the word "Mars" in the first paragraph and use our Cursor key to move right, left, down and up.

Another option to move through your document is to use the buttons that appear at the very bottom of your screen. By default, there is the Next and Previous Page buttons. Click the Down Arrow to move to the top of the next page. Click the Up Arrow to move back to the previous page. But if you want to move through your document using other document items, such as, Headings or Sections for example, you can click the Action button to make a change. For example, if we want to move through our Level 1 Headings, we can move to Paragraph Style and select Heading 1. Now with each click of the Down Arrow, we'll move from one Level one Heading to the next. Click the Up Arrow to move back to the previous Level 1 Heading. Click in your document when you're done.

So remember, there are many ways to navigate your documents in Pages '09, use what works best for you.

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This video is part of

Image for Pages '09 Essential Training
Pages '09 Essential Training

74 video lessons · 20425 viewers

David Rivers
Author

 
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  1. 2m 36s
    1. Welcome
      1m 8s
    2. Using the exercise files
      52s
    3. SFWordProcessing plug-in error
      36s
  2. 11m 18s
    1. Launching Pages and the Template Chooser
      3m 13s
    2. Reviewing the user interface
      2m 57s
    3. Customizing the user interface
      2m 20s
    4. Viewing documents
      2m 48s
  3. 17m 35s
    1. Setting up documents
      2m 56s
    2. Adding and arranging pages
      4m 47s
    3. Navigating documents
      4m 55s
    4. Viewing and adding document info
      2m 18s
    5. Saving documents
      2m 39s
  4. 45m 0s
    1. Selecting text
      2m 40s
    2. Character formatting with fonts
      4m 11s
    3. Character formatting with the Fonts panel
      5m 53s
    4. Character spacing and baseline adjustments
      3m 53s
    5. Formatting paragraphs
      6m 57s
    6. Using hyphenation and ligatures
      3m 46s
    7. Working with tabs
      5m 44s
    8. Creating a bulleted list
      4m 46s
    9. Creating a numbered list
      3m 31s
    10. Using the Outline view
      3m 39s
  5. 25m 13s
    1. Using special characters
      4m 34s
    2. Inserting equations with MathType 6.0
      1m 55s
    3. Inserting document file names
      2m 22s
    4. Searching documents
      5m 30s
    5. Checking spelling
      5m 22s
    6. Auto-correction preferences
      5m 30s
  6. 13m 23s
    1. Understanding styles
      1m 29s
    2. Applying styles
      3m 25s
    3. Overriding styles
      2m 44s
    4. Creating styles
      3m 35s
    5. Importing styles
      2m 10s
  7. 34m 8s
    1. Using pagination and breaks
      2m 11s
    2. Working with headers and footers
      4m 33s
    3. Adding page numbers
      5m 3s
    4. Inserting date fields
      2m 45s
    5. Working with columns
      3m 25s
    6. Working with sections
      6m 32s
    7. Adding footnotes and endnotes
      2m 48s
    8. Creating a table of contents
      3m 8s
    9. Creating bibliographies with EndNote
      3m 43s
  8. 14m 53s
    1. Accessing template layouts
      4m 14s
    2. Working with template parts
      3m 47s
    3. Replacing text and images
      2m 56s
    4. Saving a modified template
      3m 56s
  9. 43m 23s
    1. Using text boxes
      5m 32s
    2. Linking text boxes
      4m 16s
    3. Placing objects and wrapping text
      4m 16s
    4. Working with images
      5m 42s
    5. Working with shapes
      6m 3s
    6. Using Instant Alpha
      2m 55s
    7. Adjusting images
      4m 0s
    8. Creating master objects
      3m 57s
    9. Adding audio and video
      6m 42s
  10. 19m 30s
    1. Inserting tables
      2m 57s
    2. Working with cell data
      4m 31s
    3. Working with rows and columns
      3m 47s
    4. Formatting tables
      5m 12s
    5. Using table calculations
      3m 3s
  11. 15m 0s
    1. Inserting a chart
      3m 25s
    2. Entering chart data
      3m 6s
    3. Formatting charts
      3m 45s
    4. Importing chart data
      2m 0s
    5. Importing a chart from Numbers
      2m 44s
  12. 21m 17s
    1. Printing
      5m 19s
    2. Exporting to other formats
      4m 0s
    3. Working with Microsoft Word files
      2m 26s
    4. Collaborating on documents
      4m 51s
    5. Sending documents by email
      1m 0s
    6. Sharing documents with iWork.com
      3m 41s
  13. 6m 44s
    1. Merging with contacts
      3m 57s
    2. Merging with Numbers data
      2m 47s
  14. 17s
    1. Goodbye
      17s

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