Pages '09 Essential Training
Illustration by Richard Downs

Formatting paragraphs


From:

Pages '09 Essential Training

with David Rivers

Video: Formatting paragraphs

Paragraph formatting applies to entire paragraphs only. We'll use our Phoenix Mission document which is a word processing type document to explore Alignment and Spacing options when working with paragraph text. Now to format a paragraph there is no need to highlight or select it since the formatting applies to the entire paragraph. All you need to do is make sure your cursor is flashing somewhere in that paragraph. So let's click anywhere here in our real paragraph to explore a paragraph formatting option that is always in use and that is Alignment. Notice on the format bar that the Left Aligned button appears to be selected. This is why our text appears lined up nicely on the left margin whereas it's quite jagged down the right side of our page.
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  1. 2m 36s
    1. Welcome
      1m 8s
    2. Using the exercise files
      52s
    3. SFWordProcessing plug-in error
      36s
  2. 11m 18s
    1. Launching Pages and the Template Chooser
      3m 13s
    2. Reviewing the user interface
      2m 57s
    3. Customizing the user interface
      2m 20s
    4. Viewing documents
      2m 48s
  3. 17m 35s
    1. Setting up documents
      2m 56s
    2. Adding and arranging pages
      4m 47s
    3. Navigating documents
      4m 55s
    4. Viewing and adding document info
      2m 18s
    5. Saving documents
      2m 39s
  4. 45m 1s
    1. Selecting text
      2m 41s
    2. Character formatting with fonts
      4m 11s
    3. Character formatting with the Fonts panel
      5m 53s
    4. Character spacing and baseline adjustments
      3m 53s
    5. Formatting paragraphs
      6m 57s
    6. Using hyphenation and ligatures
      3m 46s
    7. Working with tabs
      5m 44s
    8. Creating a bulleted list
      4m 46s
    9. Creating a numbered list
      3m 31s
    10. Using the Outline view
      3m 39s
  5. 25m 13s
    1. Using special characters
      4m 34s
    2. Inserting equations with MathType 6.0
      1m 55s
    3. Inserting document file names
      2m 22s
    4. Searching documents
      5m 30s
    5. Checking spelling
      5m 22s
    6. Auto-correction preferences
      5m 30s
  6. 13m 23s
    1. Understanding styles
      1m 29s
    2. Applying styles
      3m 25s
    3. Overriding styles
      2m 44s
    4. Creating styles
      3m 35s
    5. Importing styles
      2m 10s
  7. 34m 8s
    1. Using pagination and breaks
      2m 11s
    2. Working with headers and footers
      4m 33s
    3. Adding page numbers
      5m 3s
    4. Inserting date fields
      2m 45s
    5. Working with columns
      3m 25s
    6. Working with sections
      6m 32s
    7. Adding footnotes and endnotes
      2m 48s
    8. Creating a table of contents
      3m 8s
    9. Creating bibliographies with EndNote
      3m 43s
  8. 14m 54s
    1. Accessing template layouts
      4m 15s
    2. Working with template parts
      3m 47s
    3. Replacing text and images
      2m 56s
    4. Saving a modified template
      3m 56s
  9. 43m 23s
    1. Using text boxes
      5m 32s
    2. Linking text boxes
      4m 16s
    3. Placing objects and wrapping text
      4m 16s
    4. Working with images
      5m 42s
    5. Working with shapes
      6m 3s
    6. Using Instant Alpha
      2m 55s
    7. Adjusting images
      4m 0s
    8. Creating master objects
      3m 57s
    9. Adding audio and video
      6m 42s
  10. 19m 30s
    1. Inserting tables
      2m 57s
    2. Working with cell data
      4m 31s
    3. Working with rows and columns
      3m 47s
    4. Formatting tables
      5m 12s
    5. Using table calculations
      3m 3s
  11. 15m 0s
    1. Inserting a chart
      3m 25s
    2. Entering chart data
      3m 6s
    3. Formatting charts
      3m 45s
    4. Importing chart data
      2m 0s
    5. Importing a chart from Numbers
      2m 44s
  12. 21m 17s
    1. Printing
      5m 19s
    2. Exporting to other formats
      4m 0s
    3. Working with Microsoft Word files
      2m 26s
    4. Collaborating on documents
      4m 51s
    5. Sending documents by email
      1m 0s
    6. Sharing documents with iWork.com
      3m 41s
  13. 6m 45s
    1. Merging with contacts
      3m 57s
    2. Merging with Numbers data
      2m 48s
  14. 17s
    1. Goodbye
      17s

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Watch the Online Video Course Pages '09 Essential Training
4h 30m Beginner May 08, 2009

Viewers: in countries Watching now:

In Pages '09 Essential Training, David Rivers teaches many creative, time-saving features that will help both experienced and first-time users of Apple's word processing and page layout tool. David explains how to get started by customizing the user interface; then shows how to create unique, eye-catching documents using the text tools, templates, and styles in Pages '09. Exercise files accompany the course.

Topics include:
  • Working with images, shapes, and text boxes
  • Setting up auto-correction preferences
  • Integrating Pages seamlessly with the iWork suite
  • Formatting and inserting tables into documents
  • Inserting equations with MathType 6
  • Importing charts from Numbers
  • Sharing documents with iWork.com
  • Adding audio and video features to documents
Subjects:
Business Design
Software:
Pages
Author:
David Rivers

Formatting paragraphs

Paragraph formatting applies to entire paragraphs only. We'll use our Phoenix Mission document which is a word processing type document to explore Alignment and Spacing options when working with paragraph text. Now to format a paragraph there is no need to highlight or select it since the formatting applies to the entire paragraph. All you need to do is make sure your cursor is flashing somewhere in that paragraph. So let's click anywhere here in our real paragraph to explore a paragraph formatting option that is always in use and that is Alignment. Notice on the format bar that the Left Aligned button appears to be selected. This is why our text appears lined up nicely on the left margin whereas it's quite jagged down the right side of our page.

Now let's click in the subtitle, A Brief Introduction to Mars. This too considered a paragraph, since a hard Return was pressed at the end of the word Mars to start a new paragraph. If we go to the Format bar, notice that the second button, the Center text alignment button, appears to be selected. We can change alignment from here as well. To move our subtitle to the left side of the page, click the Left Aligned button. It's now lined up with the paragraph below. To move it to the right side, click the Right Aligned button, it's now moved to the right margin and doesn't look quite right. With a subtitle and other headings, Center Alignment works nicely. So let's set this back to Center.

Now there is one other option here which is full justification. Let's use our full paragraph of text down below the subtitle, to apply full justification. Click anywhere in the paragraph and click the Justified button. Notice what happens, not only is text lined up nicely on the left margin, but on the right margin as well. This is a nice effect for this type of document. Let's scroll down to the bottom of the page; we've got two more paragraphs that should be formatted the same for consistency. There are other ways to apply paragraph formatting. First though, to apply it to more than one paragraph, we need to select both paragraphs. So just left of the first line in the second paragraph in the left margin will drag across and down to select both paragraphs.

Notice the paragraph symbol that appears after the first paragraph that's selected, this represents where the hard Return or a Return key was pressed on the keyboard. Now let's use our Text Inspector to explore some paragraph formatting options. Click the Inspector button, choose Text Inspector and make sure the Text button is selected. Right at the top, you'll see those same alignment buttons. So to apply full justification, we'll click the Justify text button and now all three paragraphs look the same. We have some other paragraph formatting options below the Character spacing which is Character formatting, we have Line spacing, for working on the spacing between the lines in our paragraph, and we have also got the ability to adjust the space between paragraphs, using the Before and After Paragraph sliders.

First though, let's select all three paragraphs in our document here on Page 1. We'll drag across all three, and with all three selected any changes we make will be applied to those three paragraphs. Let's start with Line spacing. The space between each of the lines in each of these paragraphs, has been set to 1.2 points, you can see that here. Down below you will see the word Multiple, representing an option that is neither single spaced nor doubled spaced, but uses some other option some other multiplier.

We can adjust this by using the Up and Down arrows. To increase space and click the Up arrow. Notice it goes to 2.2 points, a full point has been added. You can use the Down arrow to go back to 1.2. We can also use the slider; dragging left will decrease the space. Dragging right, will increase the spacing. And what we are really doing here is adjusting the height of each line in our selected text. We can also go inside the field and type in a specific value. Select what's there and type over it. Let's try 1.3 and press Return on the keyboard. That looks pretty good. Quite easy to read, but not overly spaced. When we click the Multiple dropdown, you will notice we have got some presets. Single spacing represents one point, each line is one point. Double, doubles the space between lines by doubling the height of each line. You will notice 2 points, and of course, to set anything else such as 1.3, let's put that back, the setting changes to Multiple.

There are three other options to choose from. Now just before we explore those, let's go back to our document, click anywhere in the selected text to deselect, and let's go to the second last line of our first paragraph and select the word Martian. Let's say we want to add some emphasis by increasing the size of this word. We use the Format bar to change the font size to 24. Notice what happens to the space between the lines above and below the line where Martian appears, extra space has been added. We can adjust this and control that space, by having our flashing cursor anywhere in the paragraph and using our Line spacing options where it says Multiple click and let's go down to Exactly.

Exactly allows us to choose an exact value for the spacing between lines. Notice it's bumped to 18 point. This is the height of the line that we are in. We can bump that up, but it will affect all the other lines in our paragraph as well. When we get to 21, that's a good option to allow us to view the word Martian without any text overlapping. If we make another selection- Click Exactly and choose At Least. Here we can choose the minimum amount of space, so we can avoid text overlap, but space can grow larger than that minimum, like it has here in our second last line of this paragraph.

The other option is Between. Select Between and now you have the ability to change the space between the lines as opposed to the actual line height, and we have quite a large range, we can go from -250 to +250 points. Notice the distance is currently set to 7.2. As we bump that up, we are increasing the space between the line without adjusting the line height. Let's move back to Exactly and we'll leave it at 22 points.

So Alignment and Spacing our paragraph formatting options you can apply for your Format bar or the Text Inspector to improve the overall appearance and readability of your documents.

Find answers to the most frequently asked questions about Pages '09 Essential Training .


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Q: The “Phoenix Mission.pages” exercise file used in Chapter 2 crashes Pages when opened. What is causing this?
A: For a small number of users using Mac OS X Snow Leopard, the font used in the exercise file, Hoefler Text, causes a SFWordProcessing plug-in error. To resolve this issue, see the instructions here:
http://iwebfaq.org/e-books/the-million-dollar-trick-or-how-to-fix-iweb-in-10-6-2/
 
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