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To apply an existing style to content in your document, you first need to know where to find those styles. Let's use our Phoenix Mission document. One option is to use the Format bar. On the far right you will see a button for choosing a list style. On the far left side you will see buttons for choosing Character and Paragraph styles. But if you prefer to view all of your available styles together in one convenient location you may choose to show the Styles drawer and that can be done from the View menu or click the first button on the Format bar.
The Styles drawer will open up on the right side of your screen. Now depending upon which template your document is based, you are going to have varying list of default styles available to you in three categories. You will see Paragraphs Styles at the top, then Character Styles and then the List Styles at the bottom. These categories are fully adjustable. For example, if we weren't going to be using List Styles, we might want to shrink it way down allowing us more space to view the other styles under Paragraphs and Character sections.
To see styles that have already been applied to content in your document, click inside existing text such as our title at the top of page 1 and look at the Styles drawer. The style applied, in this case Heading 1, appears shaded. If we click in the subtitle down below the image, you will notice under Paragraph Styles, Free Form is selected, and Free Form style simply means you are using the template's default look for text; no Paragraph Style has been applied. And under Character Styles you will see None as well as under List Styles, None is selected. So really there has been no style applied to this text.
Now to apply Paragraph Styles, all we do is click anywhere in the paragraph. Let's start with our title at the top. When I click in the paragraph, I can now apply Paragraph formating without selecting specific text. Let's go to the Paragraph Styles section and choose Title. This might be more appropriate for the title at the top of page 1. Perhaps our subtitle under the image would make a good heading. Let's click anywhere in the word Introduction. We'll go to the Paragraph Styles section and choose Heading 1. It's now been applied to our subtitle.
Now the nice thing about using Paragraph formatting, headings, titles and so on is when you move to Outline View. Let's go to the toolbar and click Outline. Now we'll choose to view just the first two levels which displays all of our titles and Heading 1 or Heading 2 formats. Without applying these styles, we would not be able to use Outline View appropriately. Click Outline again to return to Standard View. You can also apply Character Styles to specific characters, words, or phrases by selecting them first. Let's go down to the first paragraph and we'll select some text, half the size of the Earth.
If we wanted to add emphasis, we could go to the Character Styles available and choose for example Emphasis, which is a type of bold. We may also want to underline this. If you accidentally apply the incorrect style, you can choose a different style or simply choose None. Any styles that had been applied will be removed. So that's how you apply existing styles that come with a template.
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