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Adding and arranging pages

From: Pages '09 Essential Training

Video: Adding and arranging pages

Many of the documents you create and work within Pages '09 will be comprised of multiple pages. So let's explore ways to add, remove and even arrange pages or sections in a document. We'll begin with this Page Layout document, our Running Club Newsletter. We're going to make extensive use of the Page Thumbnails pane. So if you're not currently viewing Page Thumbnails, click the View button and select Page Thumbnails. Now this four-page document, the first step to adding a new page to this document is to move to the location where the new page should appear. For example, if we want to add a new page to the end of this document, we would select the last thumbnail in the Page Thumbnails pane. New pages would be added after the currently selected thumbnail.

Adding and arranging pages

Many of the documents you create and work within Pages '09 will be comprised of multiple pages. So let's explore ways to add, remove and even arrange pages or sections in a document. We'll begin with this Page Layout document, our Running Club Newsletter. We're going to make extensive use of the Page Thumbnails pane. So if you're not currently viewing Page Thumbnails, click the View button and select Page Thumbnails. Now this four-page document, the first step to adding a new page to this document is to move to the location where the new page should appear. For example, if we want to add a new page to the end of this document, we would select the last thumbnail in the Page Thumbnails pane. New pages would be added after the currently selected thumbnail.

Now this is a Page Layout style document, which means the toolbar displays a Pages button. The Pages button is where we go to choose the type of page we want to add to this document. Click the Pages button to display the different types of pages that apply to the template we're using for this document. Let's select Text Page. The new page is inserted after the last thumbnail and becomes the new last page in our document. Rearranging pages is a simple task with Page Thumbnails as well. Just select the page or pages to move and drag, for example, click thumbnail 4 and you'll notice, this is really a back page that belongs at the end of the document. To move it to the last page, drag it down the Thumbnail pane and release.

We can also rearrange multiple pages, first we need to select them. Click thumbnail 2, then hold down the Shift key on your keyboard as you click thumbnail 3. Notice both pages are now selected and we can move them together. Move your mouse pointer over either of the Page Thumbnails and drag downwards. You'll notice a 2 appears inside the selected thumbnails indicating we're moving two pages at a time. When you arrive between thumbnails 4 and 5, release to move those pages. To deselect selected thumbnails, click anywhere in your document.

Now deleting pages is just as easy, again we select the page or pages to be removed. Let's say we want to remove pages 2 and 3. We can also Marquee Select pages. Move just left of the second thumbnail, then drag down to select both thumbnails 2 and 3. With both selected, we can Ctrl+Click, right-click with a two-button mouse or press the Delete key on your keyboard. You'll be prompted to delete both pages. Click the Delete button to confirm. Both pages are now removed. Let's close this document without saving.

Now let's explore the differences using a word processing type document. Word processing documents can use sections. So we find a Sections button instead of a Pages button on our toolbar. Section separators also appear on the Page Thumbnails pane. Let's go to the View button and select Page Thumbnails. Here you'll find separators between the various sections in this document. Sections are great for using different formatting and layout options within the same document, for example, headers and footers, that might change from chapter to chapter. So let's insert a section for a Table of Contents after our first page.

First, we need to make sure that the first page is selected. Next, move up to the Sections button and here we'll see the different types of sections that can be added. Click Table of Contents to insert a brand-new section for our Table of Contents. As we click on the page to deselect the thumbnail, you'll notice separators between our first and second page as well as the second and third page. Let's go back to thumbnail 1. Now to insert extra pages into a word processing document, you need to do that inside the document itself. Let's move to the bottom of page 3. Click thumbnail 3 and scroll down to the bottom of the page. Here we'll click inside of the document after the last word "arctic".

If this is where we want our new page to go, we move to the Insert menu and click, and choose Page Break. We now have a brand-new blank page appearing after page 3. It appears on the Page Thumbnails pane as well. It's a new page that's been added to the same section. So to remove the page, we can't go to the Page Thumbnails pane and click. This selects both pages in the section. Deleting now would delete the entire section. To delete just the page, click on the blank page itself and hit your Delete key to backspace up to the previous page.

So the way you add, remove or arrange pages and sections, depends on the type of document you're working with.

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This video is part of

Image for Pages '09 Essential Training
Pages '09 Essential Training

74 video lessons · 20445 viewers

David Rivers
Author

 
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  1. 2m 36s
    1. Welcome
      1m 8s
    2. Using the exercise files
      52s
    3. SFWordProcessing plug-in error
      36s
  2. 11m 18s
    1. Launching Pages and the Template Chooser
      3m 13s
    2. Reviewing the user interface
      2m 57s
    3. Customizing the user interface
      2m 20s
    4. Viewing documents
      2m 48s
  3. 17m 35s
    1. Setting up documents
      2m 56s
    2. Adding and arranging pages
      4m 47s
    3. Navigating documents
      4m 55s
    4. Viewing and adding document info
      2m 18s
    5. Saving documents
      2m 39s
  4. 45m 0s
    1. Selecting text
      2m 40s
    2. Character formatting with fonts
      4m 11s
    3. Character formatting with the Fonts panel
      5m 53s
    4. Character spacing and baseline adjustments
      3m 53s
    5. Formatting paragraphs
      6m 57s
    6. Using hyphenation and ligatures
      3m 46s
    7. Working with tabs
      5m 44s
    8. Creating a bulleted list
      4m 46s
    9. Creating a numbered list
      3m 31s
    10. Using the Outline view
      3m 39s
  5. 25m 13s
    1. Using special characters
      4m 34s
    2. Inserting equations with MathType 6.0
      1m 55s
    3. Inserting document file names
      2m 22s
    4. Searching documents
      5m 30s
    5. Checking spelling
      5m 22s
    6. Auto-correction preferences
      5m 30s
  6. 13m 23s
    1. Understanding styles
      1m 29s
    2. Applying styles
      3m 25s
    3. Overriding styles
      2m 44s
    4. Creating styles
      3m 35s
    5. Importing styles
      2m 10s
  7. 34m 8s
    1. Using pagination and breaks
      2m 11s
    2. Working with headers and footers
      4m 33s
    3. Adding page numbers
      5m 3s
    4. Inserting date fields
      2m 45s
    5. Working with columns
      3m 25s
    6. Working with sections
      6m 32s
    7. Adding footnotes and endnotes
      2m 48s
    8. Creating a table of contents
      3m 8s
    9. Creating bibliographies with EndNote
      3m 43s
  8. 14m 53s
    1. Accessing template layouts
      4m 14s
    2. Working with template parts
      3m 47s
    3. Replacing text and images
      2m 56s
    4. Saving a modified template
      3m 56s
  9. 43m 23s
    1. Using text boxes
      5m 32s
    2. Linking text boxes
      4m 16s
    3. Placing objects and wrapping text
      4m 16s
    4. Working with images
      5m 42s
    5. Working with shapes
      6m 3s
    6. Using Instant Alpha
      2m 55s
    7. Adjusting images
      4m 0s
    8. Creating master objects
      3m 57s
    9. Adding audio and video
      6m 42s
  10. 19m 30s
    1. Inserting tables
      2m 57s
    2. Working with cell data
      4m 31s
    3. Working with rows and columns
      3m 47s
    4. Formatting tables
      5m 12s
    5. Using table calculations
      3m 3s
  11. 15m 0s
    1. Inserting a chart
      3m 25s
    2. Entering chart data
      3m 6s
    3. Formatting charts
      3m 45s
    4. Importing chart data
      2m 0s
    5. Importing a chart from Numbers
      2m 44s
  12. 21m 17s
    1. Printing
      5m 19s
    2. Exporting to other formats
      4m 0s
    3. Working with Microsoft Word files
      2m 26s
    4. Collaborating on documents
      4m 51s
    5. Sending documents by email
      1m 0s
    6. Sharing documents with iWork.com
      3m 41s
  13. 6m 44s
    1. Merging with contacts
      3m 57s
    2. Merging with Numbers data
      2m 47s
  14. 17s
    1. Goodbye
      17s

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