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How to Set Up Custom Signatures in Microsoft Outlook

Working with signatures provides you with in-depth training on Business. Taught by Karen Fredricks a… Show More

Outlook 2010 Essential Training

with Karen Fredricks

Video: How to Set Up Custom Signatures in Microsoft Outlook

Working with signatures provides you with in-depth training on Business. Taught by Karen Fredricks as part of the Outlook 2010 Essential Training
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  1. 1m 14s
    1. Introduction
      1m 14s
  2. 9m 46s
    1. The Outlook interface
      2m 46s
    2. Starting Outlook
      2m 35s
    3. Setting up IMAP/Exchange accounts
      2m 0s
    4. Setting up POP accounts
      2m 25s
  3. 33m 48s
    1. Introducing contacts
      2m 14s
    2. Adding contacts
      6m 7s
    3. Working with business cards
      4m 42s
    4. Viewing contacts
      5m 32s
    5. Searching for contacts
      3m 13s
    6. Creating contact folders
      6m 33s
    7. Creating contact groups
      5m 27s
  4. 21m 24s
    1. Introducing email
      2m 1s
    2. Finding the inbox
      3m 18s
    3. Reading email
      3m 12s
    4. Flagging and categorizing messages
      5m 9s
    5. Organizing messages with folders
      3m 7s
    6. Searching for messages
      4m 37s
  5. 23m 57s
    1. Creating new messages
      4m 49s
    2. Formatting a message
      4m 0s
    3. Replying and forwarding
      2m 54s
    4. Adding attachments
      2m 50s
    5. Working with signatures
      4m 1s
    6. Working with autocorrect and quick parts
      5m 23s
  6. 12m 23s
    1. Setting up protection levels
      5m 34s
    2. Sending spam to the trash pile
      2m 25s
    3. Recovering messages from the spam folder
      4m 24s
  7. 22m 51s
    1. Introducing Calendar
      3m 26s
    2. Creating appointments
      4m 49s
    3. Creating meetings
      4m 7s
    4. Creating and working with multiple calendars
      4m 22s
    5. Setting events and holidays
      6m 7s
  8. 36m 35s
    1. Deleting items from Outlook
      3m 52s
    2. Configuring options
      4m 25s
    3. Using the Conversation view
      3m 34s
    4. Quick Steps
      5m 57s
    5. Setting rules to handle incoming email
      4m 47s
    6. Using drag and drop
      3m 26s
    7. Cleaning up your inbox automatically
      5m 48s
    8. Managing Outlook data
      4m 46s
  9. 12m 52s
    1. Outlook Social Connector
      3m 7s
    2. Subscribing to blogs
      2m 50s
    3. Creating notes
      2m 33s
    4. Creating and organizing tasks
      4m 22s
  10. 28s
    1. Goodbye

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Working with signatures
Video duration: 4m 1s 2h 55m Beginner


Working with signatures provides you with in-depth training on Business. Taught by Karen Fredricks as part of the Outlook 2010 Essential Training

Working with signatures

The only thing worst than doing something the first time is having to do the same exact thing over and over again, as in the case with sending your e-mails. You'll probably sign all your business correspondents in exactly the same way; alternatively, you probably have a shorter signature which you use in less formal situations. With Outlook, we can create numerous Signatures. So we start by going to the File tab, clicking Options and selecting Mail from the Navigation bar. Once there, we click on the Signatures icon.

Now when we want to create a brand-new Signature, we click on New. I'm going to start by making a personal signature. So I'm going to call this Signature quite simply Personal, and click OK. Then down here is where I can actually create that signature. So I'm just going to simply type in my name, and click OK, and I've created a Signature. I'm going to create another one. I'm going back to Signatures, and this one I'm going to call Business. So I'm going to click on the New button once again, and I'm going to call this Business and click OK.

This time I'm going to be a bit more elaborate and type in my entire name as well as my title and the name of my company. I can click OK, and now I have a second Signature. Finally, I'm going to create a really fancy signature. This time when I go back to Signatures, I'm going to make another New one. I'm going to call this one Business Card. I happen to know that I have a really neat Business Card that has been created as part of my LinkedIn profile.

So I'm going to click the Business Card button. I'm going to navigate over to my LinkedIn accounts, and I'm going to choose my name. Now I have a really fancy Signature. Once again, I can click OK. If you'd like to make changes to your signature, it's a very easy thing to do, by heading back on the Signatures area, and selecting the signature that you'd like to tweak. In this case, I'm going to add a hyperlink to my Web site, from within my signature.

So I'm going to select the Business signature. Go down here, and highlight the name of my company. Then I'm going to click the Hyperlink button and give it a click and type in the URL of my Web site and click OK. Now when I send e-mails to people, they'll be able to get to my Web site by simply clicking the name of my company in my signature line. My next task is to associate my signatures with my various e-mail accounts.

I'm going to start off by looking at my Business account. I'd like all New messages to automatically have my Business Card signature, but my Replies to have my simpler Business signature. In the same way, I can change my Email account to reflect my personal e-mail account. I can sign all those messages with my Personal signature and my Replies, I'm also going to use my Personal signature, and then I click OK.

Now that the hard work is over, I can relax and enjoy the benefit of my Signatures. So from this point forward, anytime I click on the New E-mail icon, you notice that my signature automatically appeared. If I'd like to change that signature, I simply head up to the Signature icon under Message tab, and give it a click. Now I can change to one of my other Signatures with the click of a button. Creating a Signature is a quick way to make sure that everyone knows who your e-mail is from.

It is also a great way to make sure that your recipients have all your current contact information.

Find answers to the most frequently asked questions about Outlook 2010 Essential Training .

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Q: The author covers Quick Parts in detail in Chapter 4, but doesn't mention how to delete them. How do I delete Quick Parts?
A: To delete a Quick Part, go to the Insert tab on the Ribbon. Select the Quick Parts dropdown menu and right-click on the Quick Part. Choose Organize and Delete.

The Organize and Delete dialog box will open. Select the Quick Part and clock Delete.

Note: The Organize and Delete option is selectable only in rich text editing mode. If you are composing an email in plain text mode, the option will appear grayed out.





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