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Outlook 2007 is the latest full-featured emailing and contact management software from the Microsoft Office suite. Instructor Sean Conrad explains each of Outlook 2007's components and new features in detail, from the basics of the main interface to the more advanced elements of the application. Sean covers the Office button and the Quick Access toolbar as well as the ins and outs of reading and writing email. He delves into using the advanced filtering features to prioritize incoming mail and avoid unwanted spam or files. Sean also explains how to integrate Outlook's Calendar and Notes features for increased productivity.
Let's take a look at managing your contacts in Outlook 2007. To view your contacts in the Navigation pane on the left, click on the Contacts button. In the Reading pane, you'll now see a list of all of your contacts. You can view your contacts in different ways. In the Navigation pane, under the header of Current View, you'll see some different ways to view your contacts. The Business Card view is nice and graphical, but it doesn't show very many contacts on screen at once. If you want to see some more, try Address Cards. So less graphics, but more people on the screen at one time. If you're making phone calls, and you really don't need to see address information right now, you can try the Phone List view.
Phone List view fits a large number for contacts on the screen at one time. However, it's not very organized. You may need something to help you. How about grouping them together? And you can group your Phone List by some different things here. By Category, or By Location. But one of the ones I find most useful is By Company. When you divide your contact list up into groups like this, you'll see each group has a minus beside it. If you click the minus, you can collapse a group you're not using, and expand the one you want to work with. Let's go back to the Business Card view.
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