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In Outlook 2010 Essential Training, author Karen Fredricks provides in-depth instruction on the key features of Outlook 2010. The course shows how to master fundamental Outlook features including sending and receiving email, creating an address book, and scheduling activities and tasks. It also covers basic administrative tasks including backing up the data file, setting up email accounts, and organizing data both manually and automatically.
If this is the first time you're firing up Outlook, you'll be greeted by the Outlook Startup Wizard. We're going to cancel out of the wizard and set up our e-mail without using the wizard, because most methods follow the same exact steps; however, before we close the wizard, let's take a moment to discuss the various kinds of e-mail accounts that we can create in Outlook. There are three types of e-mail accounts: an Exchange Server account, an IMAP account, and a POP SMTP account. The Exchange Server is probably your easiest one to set up.
Basically, your data actually sits on someone else's computer, and you normally have an IT guy who usually sets things up for you. An IMAP account is very similar to an Exchange account. It's generally associated with large public Web sites, such as Yahoo, Google, or Hotmail, and AOL. Your data actually sits on someone else's computer, and generally you can access your information directly from the Internet, or through Outlook. A POP SMTP account is generally associated with a private Web site.
You'll see e-mail addresses like email@example.com or firstname.lastname@example.org. The information, in this case, is stored on your own computer. If you have an account with a large ISP, such as the cable or phone company, chances are they assigned you a POP or SMTP account. Once you've determined the type of e- mail account that you have, the next step is to gather the information that you'll need to set up your account. If you're using an Exchange Server, this might entail getting a few tidbits of information, such as your Username and Password and Server Name, from your IT guy.
If you're using an IMAP account, you might only need to use your Name and Password. POP e-mail accounts are little bit trickier, because they'll require both information from the company hosting your Web site as well as from the Internet Service Provider that provides you with your Internet access. There is no limit to the number of e-mail accounts that you can create in Outlook. In fact, you'll probably want to set up multiple e-mail accounts, including one for your business, and one for personal use. For more specific instructions on setting up your e-mail accounts, please view the movie on setting up IMAP or Exchange accounts, or the one on setting up a POP account.
So let's cancel out of our wizard by clicking on Next, saying No, we don't want to configure an e-mail account, and clicking Next again, and then checking off the button that says Continue with no e- mail support, and then clicking Finish.
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