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Outlook 2010 Essential Training
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Starting Outlook


From:

Outlook 2010 Essential Training

with Karen Fredricks

Video: Starting Outlook

If this is the first time you're firing up Outlook, you'll be greeted by the Outlook Startup Wizard. We're going to cancel out of the wizard and set up our e-mail without using the wizard, because most methods follow the same exact steps; however, before we close the wizard, let's take a moment to discuss the various kinds of e-mail accounts that we can create in Outlook. There are three types of e-mail accounts: an Exchange Server account, an IMAP account, and a POP SMTP account. The Exchange Server is probably your easiest one to set up.
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  1. 1m 14s
    1. Introduction
      1m 14s
  2. 9m 46s
    1. The Outlook interface
      2m 46s
    2. Starting Outlook
      2m 35s
    3. Setting up IMAP/Exchange accounts
      2m 0s
    4. Setting up POP accounts
      2m 25s
  3. 33m 47s
    1. Introducing contacts
      2m 14s
    2. Adding contacts
      6m 7s
    3. Working with business cards
      4m 42s
    4. Viewing contacts
      5m 31s
    5. Searching for contacts
      3m 13s
    6. Creating contact folders
      6m 33s
    7. Creating contact groups
      5m 27s
  4. 21m 24s
    1. Introducing email
      2m 1s
    2. Finding the inbox
      3m 18s
    3. Reading email
      3m 12s
    4. Flagging and categorizing messages
      5m 9s
    5. Organizing messages with folders
      3m 7s
    6. Searching for messages
      4m 37s
  5. 23m 56s
    1. Creating new messages
      4m 48s
    2. Formatting a message
      4m 0s
    3. Replying and forwarding
      2m 54s
    4. Adding attachments
      2m 50s
    5. Working with signatures
      4m 1s
    6. Working with autocorrect and quick parts
      5m 23s
  6. 12m 23s
    1. Setting up protection levels
      5m 34s
    2. Sending spam to the trash pile
      2m 25s
    3. Recovering messages from the spam folder
      4m 24s
  7. 22m 51s
    1. Introducing Calendar
      3m 26s
    2. Creating appointments
      4m 49s
    3. Creating meetings
      4m 7s
    4. Creating and working with multiple calendars
      4m 22s
    5. Setting events and holidays
      6m 7s
  8. 36m 35s
    1. Deleting items from Outlook
      3m 52s
    2. Configuring options
      4m 25s
    3. Using the Conversation view
      3m 34s
    4. Quick Steps
      5m 57s
    5. Setting rules to handle incoming email
      4m 47s
    6. Using drag and drop
      3m 26s
    7. Cleaning up your inbox automatically
      5m 48s
    8. Managing Outlook data
      4m 46s
  9. 12m 52s
    1. Outlook Social Connector
      3m 7s
    2. Subscribing to blogs
      2m 50s
    3. Creating notes
      2m 33s
    4. Creating and organizing tasks
      4m 22s
  10. 28s
    1. Goodbye
      28s

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Outlook 2010 Essential Training
2h 55m Beginner Jun 22, 2010

Viewers: in countries Watching now:

In Outlook 2010 Essential Training, author Karen Fredricks provides in-depth instruction on the key features of Outlook 2010. The course shows how to master fundamental Outlook features including sending and receiving email, creating an address book, and scheduling activities and tasks. It also covers basic administrative tasks including backing up the data file, setting up email accounts, and organizing data both manually and automatically.

Topics include:
  • Using the Office 2010 Backstage View
  • Using and customizing the Office 2010 Ribbon
  • Using Outlook as an email client
  • Filtering email with Quick Steps
  • Scheduling with multiple calendars
  • Creating tasks for to-do items
  • Taking notes
  • Adding multiple addresses and phone numbers for contacts
  • Reading blog posts
  • Integrating with social networking sites
Subjects:
Business Computer Skills (Windows) Email Teacher Tools Education Student Tools
Software:
Outlook
Author:
Karen Fredricks

Starting Outlook

If this is the first time you're firing up Outlook, you'll be greeted by the Outlook Startup Wizard. We're going to cancel out of the wizard and set up our e-mail without using the wizard, because most methods follow the same exact steps; however, before we close the wizard, let's take a moment to discuss the various kinds of e-mail accounts that we can create in Outlook. There are three types of e-mail accounts: an Exchange Server account, an IMAP account, and a POP SMTP account. The Exchange Server is probably your easiest one to set up.

Basically, your data actually sits on someone else's computer, and you normally have an IT guy who usually sets things up for you. An IMAP account is very similar to an Exchange account. It's generally associated with large public Web sites, such as Yahoo, Google, or Hotmail, and AOL. Your data actually sits on someone else's computer, and generally you can access your information directly from the Internet, or through Outlook. A POP SMTP account is generally associated with a private Web site.

You'll see e-mail addresses like info@mycompany.com or jsmith@abcco.net. The information, in this case, is stored on your own computer. If you have an account with a large ISP, such as the cable or phone company, chances are they assigned you a POP or SMTP account. Once you've determined the type of e- mail account that you have, the next step is to gather the information that you'll need to set up your account. If you're using an Exchange Server, this might entail getting a few tidbits of information, such as your Username and Password and Server Name, from your IT guy.

If you're using an IMAP account, you might only need to use your Name and Password. POP e-mail accounts are little bit trickier, because they'll require both information from the company hosting your Web site as well as from the Internet Service Provider that provides you with your Internet access. There is no limit to the number of e-mail accounts that you can create in Outlook. In fact, you'll probably want to set up multiple e-mail accounts, including one for your business, and one for personal use. For more specific instructions on setting up your e-mail accounts, please view the movie on setting up IMAP or Exchange accounts, or the one on setting up a POP account.

So let's cancel out of our wizard by clicking on Next, saying No, we don't want to configure an e-mail account, and clicking Next again, and then checking off the button that says Continue with no e- mail support, and then clicking Finish.

Find answers to the most frequently asked questions about Outlook 2010 Essential Training.


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Q: The author covers Quick Parts in detail in Chapter 4, but doesn't mention how to delete them. How do I delete Quick Parts?
A: To delete a Quick Part, go to the Insert tab on the Ribbon. Select the Quick Parts dropdown menu and right-click on the Quick Part. Choose Organize and Delete.

The Organize and Delete dialog box will open. Select the Quick Part and clock Delete.

Note: The Organize and Delete option is selectable only in rich text editing mode. If you are composing an email in plain text mode, the option will appear grayed out.
 
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