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In Outlook 2010 Essential Training, author Karen Fredricks provides in-depth instruction on the key features of Outlook 2010. The course shows how to master fundamental Outlook features including sending and receiving email, creating an address book, and scheduling activities and tasks. It also covers basic administrative tasks including backing up the data file, setting up email accounts, and organizing data both manually and automatically.
A POP e-mail account is one that is normally associated with a Web site or Internet service provider, such as Comcast or AT&T. They are slightly trickier to set up than an Exchange Server Account. Before you begin, you might want to do a little bit of detective work. You want to contact your ISP, or your Internet Service Provider, to find out what information you need to send e-mail, as well as your Web hosting company, to find out what their requirements are. Once you're armed with that information, you'll head over to the File Tab and click on Add Account.
Because these accounts are little trickier than the Exchange Server Account or an IMAP account, we're going to configure these manually, so we're going to choose the manual configuration option and then click Next. We're setting up a POP account and clicking Next. And now we need to start filling in our information. We start by filling in our name and the e-mail address that we will be using. We indicate that it's a POP account, although we can also set up an IMAP account using the same features.
We're going to type in our incoming mail server, as well as our outgoing mail server. We type in our user name, and again, that depends on your Web host. Sometimes you'll be typing in your entire name, and sometimes you'll be needing to type in your actual e-mail address, and you'll type in your password. You can also make decision to either create a brand-new Outlook data file or add this data to an existing data file.
Optionally you might need to go into More Settings and make other modifications based on the input from your Web hosting company. You can also test your account to make sure that the account is properly set up. You'll then click Next and Finish. Remember, you can set up multiple e-mail accounts in Outlook. Once you set up your primary mail account, you can set up additional ones; for example, I use my Karen account for my clients, an info account for general inquiries and a blog account to help me track the effectiveness of my blog site.
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