Easy-to-follow video tutorials help you learn software, creative, and business skills.Become a member

Setting events and holidays

From: Outlook 2010 Essential Training

Video: Setting events and holidays

In Outlook, an event is a day when something special is happening that doesn't necessarily preclude you from creating other meetings and appointments. Some events, like the major holidays, Outlook can create automatically for you. Other events, like your spouse's birthday or the start of the spring sale, you might need to schedule manually. Okay, we are going to start by taking a trip to the Calendar area in Outlook, which we do by clicking the Calendar icon in the Navigation bar, and I am now looking at May calendar. One of my friends calls me up and asks if I'd like to make plan for Memorial Day weekend.

Setting events and holidays

In Outlook, an event is a day when something special is happening that doesn't necessarily preclude you from creating other meetings and appointments. Some events, like the major holidays, Outlook can create automatically for you. Other events, like your spouse's birthday or the start of the spring sale, you might need to schedule manually. Okay, we are going to start by taking a trip to the Calendar area in Outlook, which we do by clicking the Calendar icon in the Navigation bar, and I am now looking at May calendar. One of my friends calls me up and asks if I'd like to make plan for Memorial Day weekend.

It sounds good, but I've got a problem. I am not sure when Memorial Day is; in fact, I don't seem to be seeing any holidays on my calendar, because Mother's Day is not showing up here either. So, not to worry, Outlook has a solution. I am going to go all over to the File tab and give it a click, go to the Options and select Calendar from the Outlook options. You'll notice that I have an Add Holidays button. I am going to give it a click. Now, Outlook allows me to add all the holidays in the United States, which would include everything from Christmas to Thanksgiving to the 4th of July.

Outlook also includes the calendars of some other countries, so that if I was doing business with other countries, I could include their holidays, as well; for example, I might be doing business with people in United Kingdom, and I might want to see all those British holidays on my calendar as well as the American ones. But for now, I am just going to add the United States holidays. So, I am going to select United States and click on OK. In a matter of moments, Outlook adds all those holidays to my calendar. So I'll click OK, and OK again to exit out of the Options.

Now, when I look at my calendar, gee! I see that Mother's Day and Memorial Day have been added, and that's pretty cool. But I want to take this process one step further, and that is to create a special calendar just for holidays. So, this time I'm going to do a right- click on Calendar and choose New Calendar and create a brand-new Calendar, which I am going to call simply, Holidays. I click OK. Now, I am going to access the Holiday's calendar. But geez! My holidays aren't in there.

That's because Outlook does not let us specify which calendar or holidays you are going to be included on. They always go to the default calendar. So, what I am going to do is flip back to my regular calendar, and I want to view all those holidays that were just added, so I am going to change my view by clicking on the View tab, clicking the Change View button, and flipping over to the List view. Wow! There are a lot of holidays in here. I want you to notice a couple of things. One, you notice that Outlook automatically categorized all these entries with the word "Holiday." We are going to be using that.

You'll also notice that there seems to be a duplication of the holidays. That's because Outlook actually includes the holidays for multiple years. So, you'll never have to worry about missing an important holiday. So, what I am going to do is narrow my list down just to my holidays. So, I am going to click my Quick Search Box and type in Holiday. Now, I'm only seeing the 200 items that were just added by Outlook. I am going to click one of those items, hold down the Ctrl key on my keyboard and hit the letter A, for all.

That's going to highlight all of those holidays. Now, I am going to drag those over to the Holiday's Calendar. You see they disappear from my regular calendar. So, they should now be in my Holiday's Calendar. So, I give Holidays a click and uh-oh. I am not seeing Mother's Day. I am not seeing Memorial Day. What happened? Well, what happened was there were so many holidays that Outlook couldn't get them all moved at one time.

So, I am going to go back to my regular Calendar, and I am going to switch, once again, to my List View, and sure enough another series of holidays have appeared with subsequent years from the ones that I have already moved. I am going to search for those holidays by clicking in the Quick Search Box and typing in the word "Holiday." Now, once again, I am going to select all those holidays by clicking on one, holding down my Ctrl key on my keyboard, and holding down the letter A, for all.

I am going to drag those holidays over to my Holiday Calendar, as well. Now, when I take a look on my Holiday Calendar -- let's just change the view here, so we can see what it looks like -- you notice that I now have those holidays on my Holiday Calendar for Mother's Day and Memorial Day. That worked pretty well, but there are other events that might not be holidays, according to the United States, but they are pretty important to me, and that's mainly birthdays and anniversaries, and maybe important events, like upcoming sales.

So, for example, I have a very important friend whose birthday happens to be in June. So, I am going to click the advanced arrow on the mini calendar, and I am going to look at June. I want to schedule this person's birthday, so that I don't forget it. So, what I am going to do is double-click the date of his birthday, fill in the Subject. You'll notice I've made it an All day event. I'm also going to schedule a recurrence by clicking the Recurrence icon, and saying that this is a Yearly event with No end date.

I am going to Save and Close the event. You see that I now have that event listed on my calendar. The whole idea of an Outlook event is that you a remember a special day and see it on your calendar. I, for one, consider my birthday to be a very major event. I am glad that Outlook made it so easy for my friends to add it to their calendars.

Show transcript

This video is part of

Image for Outlook 2010 Essential Training
Outlook 2010 Essential Training

45 video lessons · 39061 viewers

Karen Fredricks
Author

 
Expand all | Collapse all
  1. 1m 14s
    1. Introduction
      1m 14s
  2. 9m 46s
    1. The Outlook interface
      2m 46s
    2. Starting Outlook
      2m 35s
    3. Setting up IMAP/Exchange accounts
      2m 0s
    4. Setting up POP accounts
      2m 25s
  3. 33m 47s
    1. Introducing contacts
      2m 14s
    2. Adding contacts
      6m 7s
    3. Working with business cards
      4m 42s
    4. Viewing contacts
      5m 31s
    5. Searching for contacts
      3m 13s
    6. Creating contact folders
      6m 33s
    7. Creating contact groups
      5m 27s
  4. 21m 24s
    1. Introducing email
      2m 1s
    2. Finding the inbox
      3m 18s
    3. Reading email
      3m 12s
    4. Flagging and categorizing messages
      5m 9s
    5. Organizing messages with folders
      3m 7s
    6. Searching for messages
      4m 37s
  5. 23m 56s
    1. Creating new messages
      4m 48s
    2. Formatting a message
      4m 0s
    3. Replying and forwarding
      2m 54s
    4. Adding attachments
      2m 50s
    5. Working with signatures
      4m 1s
    6. Working with autocorrect and quick parts
      5m 23s
  6. 12m 23s
    1. Setting up protection levels
      5m 34s
    2. Sending spam to the trash pile
      2m 25s
    3. Recovering messages from the spam folder
      4m 24s
  7. 22m 51s
    1. Introducing Calendar
      3m 26s
    2. Creating appointments
      4m 49s
    3. Creating meetings
      4m 7s
    4. Creating and working with multiple calendars
      4m 22s
    5. Setting events and holidays
      6m 7s
  8. 36m 35s
    1. Deleting items from Outlook
      3m 52s
    2. Configuring options
      4m 25s
    3. Using the Conversation view
      3m 34s
    4. Quick Steps
      5m 57s
    5. Setting rules to handle incoming email
      4m 47s
    6. Using drag and drop
      3m 26s
    7. Cleaning up your inbox automatically
      5m 48s
    8. Managing Outlook data
      4m 46s
  9. 12m 52s
    1. Outlook Social Connector
      3m 7s
    2. Subscribing to blogs
      2m 50s
    3. Creating notes
      2m 33s
    4. Creating and organizing tasks
      4m 22s
  10. 28s
    1. Goodbye
      28s

Start learning today

Get unlimited access to all courses for just $25/month.

Become a member
Sometimes @lynda teaches me how to use a program and sometimes Lynda.com changes my life forever. @JosefShutter
@lynda lynda.com is an absolute life saver when it comes to learning todays software. Definitely recommend it! #higherlearning @Michael_Caraway
@lynda The best thing online! Your database of courses is great! To the mark and very helpful. Thanks! @ru22more
Got to create something yesterday I never thought I could do. #thanks @lynda @Ngventurella
I really do love @lynda as a learning platform. Never stop learning and developing, it’s probably our greatest gift as a species! @soundslikedavid
@lynda just subscribed to lynda.com all I can say its brilliant join now trust me @ButchSamurai
@lynda is an awesome resource. The membership is priceless if you take advantage of it. @diabetic_techie
One of the best decision I made this year. Buy a 1yr subscription to @lynda @cybercaptive
guys lynda.com (@lynda) is the best. So far I’ve learned Java, principles of OO programming, and now learning about MS project @lucasmitchell
Signed back up to @lynda dot com. I’ve missed it!! Proper geeking out right now! #timetolearn #geek @JayGodbold
Share a link to this course

What are exercise files?

Exercise files are the same files the author uses in the course. Save time by downloading the author's files instead of setting up your own files, and learn by following along with the instructor.

Can I take this course without the exercise files?

Yes! If you decide you would like the exercise files later, you can upgrade to a premium account any time.

Become a member Download sample files See plans and pricing

Please wait... please wait ...
Upgrade to get access to exercise files.

Exercise files video

How to use exercise files.

Learn by watching, listening, and doing, Exercise files are the same files the author uses in the course, so you can download them and follow along Premium memberships include access to all exercise files in the library.


Exercise files

Exercise files video

How to use exercise files.

For additional information on downloading and using exercise files, watch our instructional video or read the instructions in the FAQ.

This course includes free exercise files, so you can practice while you watch the course. To access all the exercise files in our library, become a Premium Member.

Are you sure you want to mark all the videos in this course as unwatched?

This will not affect your course history, your reports, or your certificates of completion for this course.


Mark all as unwatched Cancel

Congratulations

You have completed Outlook 2010 Essential Training.

Return to your organization's learning portal to continue training, or close this page.


OK
Become a member to add this course to a playlist

Join today and get unlimited access to the entire library of video courses—and create as many playlists as you like.

Get started

Already a member?

Become a member to like this course.

Join today and get unlimited access to the entire library of video courses.

Get started

Already a member?

Exercise files

Learn by watching, listening, and doing! Exercise files are the same files the author uses in the course, so you can download them and follow along. Exercise files are available with all Premium memberships. Learn more

Get started

Already a Premium member?

Exercise files video

How to use exercise files.

Ask a question

Thanks for contacting us.
You’ll hear from our Customer Service team within 24 hours.

Please enter the text shown below:

The classic layout automatically defaults to the latest Flash Player.

To choose a different player, hold the cursor over your name at the top right of any lynda.com page and choose Site preferencesfrom the dropdown menu.

Continue to classic layout Stay on new layout
Exercise files

Access exercise files from a button right under the course name.

Mark videos as unwatched

Remove icons showing you already watched videos if you want to start over.

Control your viewing experience

Make the video wide, narrow, full-screen, or pop the player out of the page into its own window.

Interactive transcripts

Click on text in the transcript to jump to that spot in the video. As the video plays, the relevant spot in the transcript will be highlighted.

Are you sure you want to delete this note?

No

Your file was successfully uploaded.

Thanks for signing up.

We’ll send you a confirmation email shortly.


Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

Keep up with news, tips, and latest courses with emails from lynda.com.

Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

   
submit Lightbox submit clicked
Terms and conditions of use

We've updated our terms and conditions (now called terms of service).Go
Review and accept our updated terms of service.