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Outlook 2010 Essential Training

Sending spam to the trash pile


From:

Outlook 2010 Essential Training

with Karen Fredricks

Video: Sending spam to the trash pile

Outlook does a great job of detecting spam, and a lot of us have spam filters that detect junk mail even before it gets to Outlook; even so, you'll inevitably get a message from a Nigerian prince wanting to send you his fortune and you want to prevent future correspondence from him. One thing I'd like to mention is I personally like to turn off the Preview pane, and I will tell you why. One you hover your mouse on a message for over about 30 seconds, Outlook will consider that you have read that message. Some messages actually will have a link that will send a message back to the sender that you have actually read the message.
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  1. 1m 14s
    1. Introduction
      1m 14s
  2. 9m 46s
    1. The Outlook interface
      2m 46s
    2. Starting Outlook
      2m 35s
    3. Setting up IMAP/Exchange accounts
      2m 0s
    4. Setting up POP accounts
      2m 25s
  3. 33m 47s
    1. Introducing contacts
      2m 14s
    2. Adding contacts
      6m 7s
    3. Working with business cards
      4m 42s
    4. Viewing contacts
      5m 31s
    5. Searching for contacts
      3m 13s
    6. Creating contact folders
      6m 33s
    7. Creating contact groups
      5m 27s
  4. 21m 24s
    1. Introducing email
      2m 1s
    2. Finding the inbox
      3m 18s
    3. Reading email
      3m 12s
    4. Flagging and categorizing messages
      5m 9s
    5. Organizing messages with folders
      3m 7s
    6. Searching for messages
      4m 37s
  5. 23m 56s
    1. Creating new messages
      4m 48s
    2. Formatting a message
      4m 0s
    3. Replying and forwarding
      2m 54s
    4. Adding attachments
      2m 50s
    5. Working with signatures
      4m 1s
    6. Working with autocorrect and quick parts
      5m 23s
  6. 12m 23s
    1. Setting up protection levels
      5m 34s
    2. Sending spam to the trash pile
      2m 25s
    3. Recovering messages from the spam folder
      4m 24s
  7. 22m 51s
    1. Introducing Calendar
      3m 26s
    2. Creating appointments
      4m 49s
    3. Creating meetings
      4m 7s
    4. Creating and working with multiple calendars
      4m 22s
    5. Setting events and holidays
      6m 7s
  8. 36m 35s
    1. Deleting items from Outlook
      3m 52s
    2. Configuring options
      4m 25s
    3. Using the Conversation view
      3m 34s
    4. Quick Steps
      5m 57s
    5. Setting rules to handle incoming email
      4m 47s
    6. Using drag and drop
      3m 26s
    7. Cleaning up your inbox automatically
      5m 48s
    8. Managing Outlook data
      4m 46s
  9. 12m 52s
    1. Outlook Social Connector
      3m 7s
    2. Subscribing to blogs
      2m 50s
    3. Creating notes
      2m 33s
    4. Creating and organizing tasks
      4m 22s
  10. 28s
    1. Goodbye
      28s

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Outlook 2010 Essential Training
2h 55m Beginner Jun 22, 2010

Viewers: in countries Watching now:

In Outlook 2010 Essential Training, author Karen Fredricks provides in-depth instruction on the key features of Outlook 2010. The course shows how to master fundamental Outlook features including sending and receiving email, creating an address book, and scheduling activities and tasks. It also covers basic administrative tasks including backing up the data file, setting up email accounts, and organizing data both manually and automatically.

Topics include:
  • Using the Office 2010 Backstage View
  • Using and customizing the Office 2010 Ribbon
  • Using Outlook as an email client
  • Filtering email with Quick Steps
  • Scheduling with multiple calendars
  • Creating tasks for to-do items
  • Taking notes
  • Adding multiple addresses and phone numbers for contacts
  • Reading blog posts
  • Integrating with social networking sites
Subjects:
Business Computer Skills (Windows) Email Teacher Tools Education Student Tools
Software:
Outlook
Author:
Karen Fredricks

Sending spam to the trash pile

Outlook does a great job of detecting spam, and a lot of us have spam filters that detect junk mail even before it gets to Outlook; even so, you'll inevitably get a message from a Nigerian prince wanting to send you his fortune and you want to prevent future correspondence from him. One thing I'd like to mention is I personally like to turn off the Preview pane, and I will tell you why. One you hover your mouse on a message for over about 30 seconds, Outlook will consider that you have read that message. Some messages actually will have a link that will send a message back to the sender that you have actually read the message.

So you see here, once I have moved off that message, it's been marked as Read. So what I like to do is turn off that Preview pane, and I can do that by clicking on the View tab, clicking on the Reading pane and turning it off. Now there are a couple of ways to get rid of spam. The first way is if I see something that is obviously a spam message, in this case I'm seeing something from Phyllis Fredricks, and I know that's kind of a common ploy, because very often spammers will try to pose as one of your relatives. So I am seeing a match between my last name and this last name, so in this case, I am going to send it immediately to Spam.

I am going to select the message, I am going to right-click it, select the Junk option and block the sender. Now what's going to happen is I get a message that's telling me that not only will I not be able to receive future message from this person, but that message is also going to be immediately sent to my Junk Email folder. So I click OK, and that's one less piece of junk that I have to contend with. Now sometimes a message comes in, and I don't realize it's a spam until it's too late. In this case, I might open the message and realize, oh! I don't know this person, and this is indeed spam.

I can mark a message as Spam immediately from the message, as well, by clicking on the Junk icon, and clicking on Block Sender, and then clicking OK. Once again, Outlook will block any future correspondence from that person from reaching my Inbox, and that current message will be sent immediately to my Junk Email folder. I like to think of manually removing pieces of e-mail as actually training Outlook. As you delete more and more mail, your list of blocked senders grows automatically.

Hopefully, before too long, spam will be a thing of the past.

Find answers to the most frequently asked questions about Outlook 2010 Essential Training.


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Q: The author covers Quick Parts in detail in Chapter 4, but doesn't mention how to delete them. How do I delete Quick Parts?
A: To delete a Quick Part, go to the Insert tab on the Ribbon. Select the Quick Parts dropdown menu and right-click on the Quick Part. Choose Organize and Delete.

The Organize and Delete dialog box will open. Select the Quick Part and clock Delete.

Note: The Organize and Delete option is selectable only in rich text editing mode. If you are composing an email in plain text mode, the option will appear grayed out.
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