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In Outlook 2010 Essential Training, author Karen Fredricks provides in-depth instruction on the key features of Outlook 2010. The course shows how to master fundamental Outlook features including sending and receiving email, creating an address book, and scheduling activities and tasks. It also covers basic administrative tasks including backing up the data file, setting up email accounts, and organizing data both manually and automatically.
Outlook does a great job of detecting spam, and a lot of us have spam filters that detect junk mail even before it gets to Outlook; even so, you'll inevitably get a message from a Nigerian prince wanting to send you his fortune and you want to prevent future correspondence from him. One thing I'd like to mention is I personally like to turn off the Preview pane, and I will tell you why. One you hover your mouse on a message for over about 30 seconds, Outlook will consider that you have read that message. Some messages actually will have a link that will send a message back to the sender that you have actually read the message.
So you see here, once I have moved off that message, it's been marked as Read. So what I like to do is turn off that Preview pane, and I can do that by clicking on the View tab, clicking on the Reading pane and turning it off. Now there are a couple of ways to get rid of spam. The first way is if I see something that is obviously a spam message, in this case I'm seeing something from Phyllis Fredricks, and I know that's kind of a common ploy, because very often spammers will try to pose as one of your relatives. So I am seeing a match between my last name and this last name, so in this case, I am going to send it immediately to Spam.
I am going to select the message, I am going to right-click it, select the Junk option and block the sender. Now what's going to happen is I get a message that's telling me that not only will I not be able to receive future message from this person, but that message is also going to be immediately sent to my Junk Email folder. So I click OK, and that's one less piece of junk that I have to contend with. Now sometimes a message comes in, and I don't realize it's a spam until it's too late. In this case, I might open the message and realize, oh! I don't know this person, and this is indeed spam.
I can mark a message as Spam immediately from the message, as well, by clicking on the Junk icon, and clicking on Block Sender, and then clicking OK. Once again, Outlook will block any future correspondence from that person from reaching my Inbox, and that current message will be sent immediately to my Junk Email folder. I like to think of manually removing pieces of e-mail as actually training Outlook. As you delete more and more mail, your list of blocked senders grows automatically.
Hopefully, before too long, spam will be a thing of the past.
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