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Outlook 2007 is the latest full-featured emailing and contact management software from the Microsoft Office suite. Instructor Sean Conrad explains each of Outlook 2007's components and new features in detail, from the basics of the main interface to the more advanced elements of the application. Sean covers the Office button and the Quick Access toolbar as well as the ins and outs of reading and writing email. He delves into using the advanced filtering features to prioritize incoming mail and avoid unwanted spam or files. Sean also explains how to integrate Outlook's Calendar and Notes features for increased productivity.
There's a number of different ways to find contacts. The first way is up here at the top in the Toolbar where it says "Search address books". By typing something in here, it'll look for information in any address book you have available, be that a corporate address book you have, or your contacts list. It'll search all of them for you. And it doesn't have to be by name, although that will work just fine of course. If I know I need to talk to someone at Testco and I can't quite remember the person's name, I'll just put in their company name for example. Hit Enter, and it'll give me a list of all the people that had the word Testco somewhere in their information.
Now maybe it's James the Manager I want to contact here, or whose information I need. I'll just select him from the list, click OK, and it will bring up James the Manager's contact card. Another way to search is where it says "Search Contacts." Now the big difference here is " Search address books" will search all the address books you have access to, whereas this one, "Search Contacts" is just searching my contacts. Notice it highlighted that over here in the left navigator. So, I'm going to be looking for someone whose last name ends with Pres, and I can't quite remember it.
So I can just type in part of that, and it'll find everywhere that might be applicable in more than just their name of course, anywhere in their contact card. So notice I've got two people who have the word Pres somewhere in their name or in their information, and it found that for me just fine. Another way to quickly search through your list of contacts is using the buttons on the right-hand side next to the To-Do Bar. If I want to find someone whose name begins V for example, Or T, I'll just click on the T, and it will take to that area. So here's all the people whose names end in T. Also notice, that beside the Contact Search area, you see some letters that indicate what you're looking at here in the screen.
So this is showing me the scope of the reading pane currently. It's showing me names in my contact list from SHA to VIC.
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