Easy-to-follow video tutorials help you learn software, creative, and business skills.Become a member

Saving the current view

From: Outlook 2010: Effective Email Management

Video: Saving the current view

Now that we have learned how to add columns to Views and Sort and Filter, it makes sense to learn how we can save a view, so that once we have created the view we want, we can use it in other folders or save it for reuse later in the folder that we're in. One of the biggest reasons that Microsoft Office was redesigned to replace the old interface with the Ribbon was the hope that infrequently used commands could be re-positioned, so that they would be where the users needed them, when they needed them. And saving views is, for me, one of the best examples of how that has worked.

Saving the current view

Now that we have learned how to add columns to Views and Sort and Filter, it makes sense to learn how we can save a view, so that once we have created the view we want, we can use it in other folders or save it for reuse later in the folder that we're in. One of the biggest reasons that Microsoft Office was redesigned to replace the old interface with the Ribbon was the hope that infrequently used commands could be re-positioned, so that they would be where the users needed them, when they needed them. And saving views is, for me, one of the best examples of how that has worked.

In previous versions of Outlook, you have to go to Define View and change a number of settings, but here in Outlook 2010, it's really easy to save a view. If I have created a view that has exactly the things I want in it, for example, it's sorted by subject or sorted by person, and I have added perhaps a column, just go ahead and add Cc column, and move it up the list, so it's right after the subject. I have a View that has never existed until this moment, and I want to save this View. I want to save this View as From, including Cc.

It's very easy to do this. I'm going to, on the View tab, in the Current View group, go to Change view and choose Save Current View As a New View. A dialog box opens, and I can name this view then. So, this is From, and, or I could use the ampersand, From & Cc. My choice is to make this View available in all of my folders, All Mail and Post Folders, that would include public folders that I have access to. Or, if I am creating a view for a public folder, I might want to create either a public view in a public folder or a private view, visible only to me in a public folder.

I am going to say that this is a universal view for all of the folders that I have access to, and say OK. Now that view has been added to the gallery of views on the Change View dropdown list, right here. I can switch back to Single View, and then quickly and easily switch back to From & Cc, right here. Now, remember that I saved this saying it's valid in All Mail and Post Folders, so if I go to my Sent Items folder, I can also use the From & Cc view here, that shows all the messages I sent, who they were from - that part is pretty boring - but also anyone I copied on those messages when I sent them.

Returning to my Inbox then, if I wish to delete that view that I created already, I can go to Manage Views, choose the view I created and delete it. When I delete the view and click OK, the view no longer appears now on my Change View dropdown list. With the new Ribbon interface in Outlook 2010, it's very easy to create and save views for your use in your folders or public folders.

Show transcript

This video is part of

Image for Outlook 2010: Effective Email Management
Outlook 2010: Effective Email Management

25 video lessons · 13642 viewers

Gini Courter
Author

 

Start learning today

Get unlimited access to all courses for just $25/month.

Become a member
Sometimes @lynda teaches me how to use a program and sometimes Lynda.com changes my life forever. @JosefShutter
@lynda lynda.com is an absolute life saver when it comes to learning todays software. Definitely recommend it! #higherlearning @Michael_Caraway
@lynda The best thing online! Your database of courses is great! To the mark and very helpful. Thanks! @ru22more
Got to create something yesterday I never thought I could do. #thanks @lynda @Ngventurella
I really do love @lynda as a learning platform. Never stop learning and developing, it’s probably our greatest gift as a species! @soundslikedavid
@lynda just subscribed to lynda.com all I can say its brilliant join now trust me @ButchSamurai
@lynda is an awesome resource. The membership is priceless if you take advantage of it. @diabetic_techie
One of the best decision I made this year. Buy a 1yr subscription to @lynda @cybercaptive
guys lynda.com (@lynda) is the best. So far I’ve learned Java, principles of OO programming, and now learning about MS project @lucasmitchell
Signed back up to @lynda dot com. I’ve missed it!! Proper geeking out right now! #timetolearn #geek @JayGodbold
Share a link to this course

What are exercise files?

Exercise files are the same files the author uses in the course. Save time by downloading the author's files instead of setting up your own files, and learn by following along with the instructor.

Can I take this course without the exercise files?

Yes! If you decide you would like the exercise files later, you can upgrade to a premium account any time.

Become a member Download sample files See plans and pricing

Please wait... please wait ...
Upgrade to get access to exercise files.

Exercise files video

How to use exercise files.

Learn by watching, listening, and doing, Exercise files are the same files the author uses in the course, so you can download them and follow along Premium memberships include access to all exercise files in the library.


Exercise files

Exercise files video

How to use exercise files.

For additional information on downloading and using exercise files, watch our instructional video or read the instructions in the FAQ.

This course includes free exercise files, so you can practice while you watch the course. To access all the exercise files in our library, become a Premium Member.

Are you sure you want to mark all the videos in this course as unwatched?

This will not affect your course history, your reports, or your certificates of completion for this course.


Mark all as unwatched Cancel

Congratulations

You have completed Outlook 2010: Effective Email Management.

Return to your organization's learning portal to continue training, or close this page.


OK
Become a member to add this course to a playlist

Join today and get unlimited access to the entire library of video courses—and create as many playlists as you like.

Get started

Already a member?

Become a member to like this course.

Join today and get unlimited access to the entire library of video courses.

Get started

Already a member?

Exercise files

Learn by watching, listening, and doing! Exercise files are the same files the author uses in the course, so you can download them and follow along. Exercise files are available with all Premium memberships. Learn more

Get started

Already a Premium member?

Exercise files video

How to use exercise files.

Ask a question

Thanks for contacting us.
You’ll hear from our Customer Service team within 24 hours.

Please enter the text shown below:

The classic layout automatically defaults to the latest Flash Player.

To choose a different player, hold the cursor over your name at the top right of any lynda.com page and choose Site preferencesfrom the dropdown menu.

Continue to classic layout Stay on new layout
Exercise files

Access exercise files from a button right under the course name.

Mark videos as unwatched

Remove icons showing you already watched videos if you want to start over.

Control your viewing experience

Make the video wide, narrow, full-screen, or pop the player out of the page into its own window.

Interactive transcripts

Click on text in the transcript to jump to that spot in the video. As the video plays, the relevant spot in the transcript will be highlighted.

Are you sure you want to delete this note?

No

Your file was successfully uploaded.

Thanks for signing up.

We’ll send you a confirmation email shortly.


Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

Keep up with news, tips, and latest courses with emails from lynda.com.

Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

   
submit Lightbox submit clicked
Terms and conditions of use

We've updated our terms and conditions (now called terms of service).Go
Review and accept our updated terms of service.