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In Outlook 2010: Effective Email Management, author Gini Courter demonstrates techniques to streamline the Outlook mailbox workflow. The course covers strategies for customizing views, adding filters, utilizing flags, and creating and organizing folders. The course also shows how to automate tasks as well as make effective use of QuickSteps to process email, and more.
As you apply different sorts, and filters, and add columns to a view, and drag columns around, you'll find that some of your views get a lot less tidy then they were when you first started. Microsoft Outlook 2010 comes with three built-in views: Compact, Single, and Preview that we saw earlier. If you select one of those views and you've made a little bit of mess of it, you can reset that view so that it'll look just as it did the first time you opened Outlook. Simply choose the view, click Reset View.
You'll be asked if you want to reset it, and if you click Yes, the view will be totally reset. This is how it looked out of the box. Let's Change Views now, and let's slide over to the Preview view. Perhaps we like this particular view that we've created. It has Categories in it up here at the front. It has From, and Received before it has the subject. Don't forget that if this is the view you want to retain, it's really easy. You can simply choose Change View and Save Current View As a New View to save this version of the view before you reset the original.
So if I wanted to save this, I'd simply choose save, and I could call it Copy of Preview, but I could also call it, for example, Category preview. And now, when I switch to Preview, which looks the same, I can Reset it and say Yes. But I have that other copy here, my Category preview, which we just saw. However, Category preview and From & Cc, the views that I created, cannot be reset. Only the three out of the box views can be reset.
Views that I create can't be reset because Outlook doesn't keep track of them in the same way. So I want to be careful when I'm changing columns, or sort order, or deleting columns, or adding grouping to views that I created, views that have this envelope icon rather than these icons. Because if I change this view, all I can do is try to undo the changes that I did to remove the column that I added or to rearrange them again in the same order. The only views that can be reset are the views that come out of the box, the Compact, Single, and Preview views in the Inbox, for example, in Outlook 2010.
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