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Replying and forwarding

From: Outlook 2007 Essential Training

Video: Replying and forwarding

Let's reply to some messages. Now, to reply to a message, you can right -click on it and choose Reply, Reply to All, Forward, and even some other things such as Mark as Unread. There's a lot of other options if you right-click a message. If you select it in your Inbox or in any other folder, you can use the toolbar buttons here to Reply to All, Forward, things like that. Or you can simply open it up. And you're going to have a lot more options here. Now, you can just click Reply, I'm going to go ahead and click Reply, you'll notice the original message is below. Can add some text here.

Replying and forwarding

Let's reply to some messages. Now, to reply to a message, you can right -click on it and choose Reply, Reply to All, Forward, and even some other things such as Mark as Unread. There's a lot of other options if you right-click a message. If you select it in your Inbox or in any other folder, you can use the toolbar buttons here to Reply to All, Forward, things like that. Or you can simply open it up. And you're going to have a lot more options here. Now, you can just click Reply, I'm going to go ahead and click Reply, you'll notice the original message is below. Can add some text here.

I have all of my formatting tools available on the Ribbon up here. I can insert additional things, just like in a new message, and then I'll click send. Notice that the e-mail message tells me when I reply to it, so I replied today at 12:54 p.m. So very useful, not only does it tell you that you replied to this message, but exactly when and that can be very helpful. I've just replied to the original person who sent it to me, but you can also Reply to All. You're going to want to be a little bit careful with this, because sometimes it can be easy to Reply to All, and if All is a lot of names, you might not want to do that.

So just take a look at the number of names that are in the To: in the Cc: fields, and especially look to see if this is a scroll box, because there could be 500 names there and just be careful if that's the case, you probably don't want to respond to an e-mail with too many different e-mail addresses attached to it. So just bear that in mind and in some cases, you might want reply to some of the people and not all. So just delete the e-mail addresses that you don't want to send it to, and then of course you can type some more information in here.

You have all your editing tools in the Ribbon, and when you're ready, you can choose Send. 'Course, another option here is to Forward this message. Forwarding it gives you all the same information except it doesn't fill in the To: box with anybody. When we click Reply or Reply to All, it fills in these address boxes with the people who sent it to us. If you want to send it on to a different person, you can do so. I'm going to send it on to the Outlook person. Put some more information in here, and Send the message.

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This video is part of

Image for Outlook 2007 Essential Training
Outlook 2007 Essential Training

69 video lessons · 31565 viewers

Sean Conrad
Author

 
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  1. 1m 38s
    1. Welcome
      19s
    2. Starting Microsoft Office Outlook 2007
      1m 19s
  2. 5m 20s
    1. What is Microsoft Office Outlook 2007?
      58s
    2. Exploring the user interface
      1m 33s
    3. Learning about the Ribbon
      2m 11s
    4. Using the Office button and the Quick Access toolbar
      38s
  3. 18m 6s
    1. The Inbox
      58s
    2. Reading email
      2m 14s
    3. Flagging for follow-up
      2m 6s
    4. Categorizing messages
      2m 2s
    5. Previewing attachments
      3m 45s
    6. Organizing messages
      3m 4s
    7. Dragging messages to create other items
      1m 27s
    8. Finding messages
      1m 16s
    9. Deleting messages
      1m 14s
  4. 23m 14s
    1. Creating a message
      27s
    2. Addressing email
      3m 39s
    3. Formatting text
      2m 10s
    4. Attaching and inserting
      6m 38s
    5. Flagging
      1m 41s
    6. Proofing tools
      1m 43s
    7. Sending email
      37s
    8. Sending and receiving internet email
      1m 22s
    9. Replying and forwarding
      2m 15s
    10. Resending a message
      54s
    11. Recalling and replacing a message
      1m 48s
  5. 31m 55s
    1. Viewing the Calendar
      1m 59s
    2. The different types of Calendar items
      55s
    3. Creating Appointments
      1m 9s
    4. Setting Appointment details pt. 1
      4m 46s
    5. Setting Appointment details pt. 2
      38s
    6. Creating Meetings and inviting people
      3m 46s
    7. Responding to Meeting Requests
      4m 11s
    8. Creating Events
      2m 15s
    9. Creating Tasks
      3m 1s
    10. Adding Holidays
      58s
    11. Printing the Calendar
      1m 31s
    12. Sharing Calendars
      4m 16s
    13. Managing multiple Calendars
      2m 30s
  6. 22m 12s
    1. Viewing Contacts
      1m 6s
    2. Searching for Contacts
      1m 48s
    3. Creating a new Contact
      4m 0s
    4. Editing the details of a Contact
      5m 56s
    5. Configuring business cards for Contacts
      4m 23s
    6. Categorizing Contacts
      56s
    7. Creating Distribution Lists
      3m 9s
    8. Printing Contacts
      54s
  7. 9m 30s
    1. Viewing Tasks
      1m 26s
    2. Creating a new Task
      45s
    3. Setting Task details
      4m 4s
    4. Using Reminders
      2m 16s
    5. Completing and deleting Tasks
      59s
  8. 4m 11s
    1. Creating new Notes
      1m 36s
    2. Forwarding Notes
      48s
    3. Date/Time Stamps
      47s
    4. Categorizing Notes
      1m 0s
  9. 32m 22s
    1. Adding additional email accounts
      3m 13s
    2. Creating and using Signatures
      3m 36s
    3. Customizing the look of your email messages
      2m 19s
    4. Polling with Outlook
      2m 51s
    5. Tracking messages
      3m 16s
    6. Directing replies to another email address
      1m 14s
    7. Configuring the Junk E-mail Filter
      8m 31s
    8. Using Rules to stay organized
      4m 35s
    9. Reading RSS feeds
      2m 47s
  10. 9m 23s
    1. Cleaning up your mailbox
      1m 3s
    2. Configuring Outlook options
      4m 34s
    3. Backing up and restoring your Outlook information
      3m 46s
  11. 10s
    1. Goodbye
      10s

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