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Outlook 2007 is the latest full-featured emailing and contact management software from the Microsoft Office suite. Instructor Sean Conrad explains each of Outlook 2007's components and new features in detail, from the basics of the main interface to the more advanced elements of the application. Sean covers the Office button and the Quick Access toolbar as well as the ins and outs of reading and writing email. He delves into using the advanced filtering features to prioritize incoming mail and avoid unwanted spam or files. Sean also explains how to integrate Outlook's Calendar and Notes features for increased productivity.
Let's reply to some messages. Now, to reply to a message, you can right -click on it and choose Reply, Reply to All, Forward, and even some other things such as Mark as Unread. There's a lot of other options if you right-click a message. If you select it in your Inbox or in any other folder, you can use the toolbar buttons here to Reply to All, Forward, things like that. Or you can simply open it up. And you're going to have a lot more options here. Now, you can just click Reply, I'm going to go ahead and click Reply, you'll notice the original message is below. Can add some text here.
I have all of my formatting tools available on the Ribbon up here. I can insert additional things, just like in a new message, and then I'll click send. Notice that the e-mail message tells me when I reply to it, so I replied today at 12:54 p.m. So very useful, not only does it tell you that you replied to this message, but exactly when and that can be very helpful. I've just replied to the original person who sent it to me, but you can also Reply to All. You're going to want to be a little bit careful with this, because sometimes it can be easy to Reply to All, and if All is a lot of names, you might not want to do that.
So just take a look at the number of names that are in the To: in the Cc: fields, and especially look to see if this is a scroll box, because there could be 500 names there and just be careful if that's the case, you probably don't want to respond to an e-mail with too many different e-mail addresses attached to it. So just bear that in mind and in some cases, you might want reply to some of the people and not all. So just delete the e-mail addresses that you don't want to send it to, and then of course you can type some more information in here.
You have all your editing tools in the Ribbon, and when you're ready, you can choose Send. 'Course, another option here is to Forward this message. Forwarding it gives you all the same information except it doesn't fill in the To: box with anybody. When we click Reply or Reply to All, it fills in these address boxes with the people who sent it to us. If you want to send it on to a different person, you can do so. I'm going to send it on to the Outlook person. Put some more information in here, and Send the message.
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