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Outlook 2007 Essential Training
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Previewing attachments


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Outlook 2007 Essential Training

with Sean Conrad

Video: Previewing attachments

Some e-mail messages you receive may have attached files, or attachments. I can tell two of the messages in my Inbox have attachments because they have these small paperclip icons in the name. So let's just click on "CSS file utilities" message here, and we can see it in the Reading pane. Here we can see the message itself. We can see that there's two attached files here, one called TestUserData and another one, a PDF document. And as you can see, you can see the name of the file, and the size it is, and the icon usually indicates what type it is.
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  1. 1m 38s
    1. Welcome
      19s
    2. Starting Microsoft Office Outlook 2007
      1m 19s
  2. 5m 20s
    1. What is Microsoft Office Outlook 2007?
      58s
    2. Exploring the user interface
      1m 33s
    3. Learning about the Ribbon
      2m 11s
    4. Using the Office button and the Quick Access toolbar
      38s
  3. 18m 6s
    1. The Inbox
      58s
    2. Reading email
      2m 14s
    3. Flagging for follow-up
      2m 6s
    4. Categorizing messages
      2m 2s
    5. Previewing attachments
      3m 45s
    6. Organizing messages
      3m 4s
    7. Dragging messages to create other items
      1m 27s
    8. Finding messages
      1m 16s
    9. Deleting messages
      1m 14s
  4. 23m 14s
    1. Creating a message
      27s
    2. Addressing email
      3m 39s
    3. Formatting text
      2m 10s
    4. Attaching and inserting
      6m 38s
    5. Flagging
      1m 41s
    6. Proofing tools
      1m 43s
    7. Sending email
      37s
    8. Sending and receiving internet email
      1m 22s
    9. Replying and forwarding
      2m 15s
    10. Resending a message
      54s
    11. Recalling and replacing a message
      1m 48s
  5. 31m 55s
    1. Viewing the Calendar
      1m 59s
    2. The different types of Calendar items
      55s
    3. Creating Appointments
      1m 9s
    4. Setting Appointment details pt. 1
      4m 46s
    5. Setting Appointment details pt. 2
      38s
    6. Creating Meetings and inviting people
      3m 46s
    7. Responding to Meeting Requests
      4m 11s
    8. Creating Events
      2m 15s
    9. Creating Tasks
      3m 1s
    10. Adding Holidays
      58s
    11. Printing the Calendar
      1m 31s
    12. Sharing Calendars
      4m 16s
    13. Managing multiple Calendars
      2m 30s
  6. 22m 12s
    1. Viewing Contacts
      1m 6s
    2. Searching for Contacts
      1m 48s
    3. Creating a new Contact
      4m 0s
    4. Editing the details of a Contact
      5m 56s
    5. Configuring business cards for Contacts
      4m 23s
    6. Categorizing Contacts
      56s
    7. Creating Distribution Lists
      3m 9s
    8. Printing Contacts
      54s
  7. 9m 30s
    1. Viewing Tasks
      1m 26s
    2. Creating a new Task
      45s
    3. Setting Task details
      4m 4s
    4. Using Reminders
      2m 16s
    5. Completing and deleting Tasks
      59s
  8. 4m 11s
    1. Creating new Notes
      1m 36s
    2. Forwarding Notes
      48s
    3. Date/Time Stamps
      47s
    4. Categorizing Notes
      1m 0s
  9. 32m 22s
    1. Adding additional email accounts
      3m 13s
    2. Creating and using Signatures
      3m 36s
    3. Customizing the look of your email messages
      2m 19s
    4. Polling with Outlook
      2m 51s
    5. Tracking messages
      3m 16s
    6. Directing replies to another email address
      1m 14s
    7. Configuring the Junk E-mail Filter
      8m 31s
    8. Using Rules to stay organized
      4m 35s
    9. Reading RSS feeds
      2m 47s
  10. 9m 23s
    1. Cleaning up your mailbox
      1m 3s
    2. Configuring Outlook options
      4m 34s
    3. Backing up and restoring your Outlook information
      3m 46s
  11. 10s
    1. Goodbye
      10s

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Outlook 2007 Essential Training
2h 38m Beginner Jan 26, 2007

Viewers: in countries Watching now:

Outlook 2007 is the latest full-featured emailing and contact management software from the Microsoft Office suite. Instructor Sean Conrad explains each of Outlook 2007's components and new features in detail, from the basics of the main interface to the more advanced elements of the application. Sean covers the Office button and the Quick Access toolbar as well as the ins and outs of reading and writing email. He delves into using the advanced filtering features to prioritize incoming mail and avoid unwanted spam or files. Sean also explains how to integrate Outlook's Calendar and Notes features for increased productivity.

Subjects:
Business Email
Software:
Outlook
Author:
Sean Conrad

Previewing attachments

Some e-mail messages you receive may have attached files, or attachments. I can tell two of the messages in my Inbox have attachments because they have these small paperclip icons in the name. So let's just click on "CSS file utilities" message here, and we can see it in the Reading pane. Here we can see the message itself. We can see that there's two attached files here, one called TestUserData and another one, a PDF document. And as you can see, you can see the name of the file, and the size it is, and the icon usually indicates what type it is.

If you want more information, just leave your mouse pointer over top of the file, it'll tell your the name, the type, and the file size of file. Now there's a banner at the top that indicates that Outlook blocked access to one of the attachments called kolorgenerator.exe, and it did that because this is an executable file, and by default, just to help keep you safe, Outlook is going to block access to any executable. And that's because they could be viruses, or malware, other unsafe type of files you might not want to run. So if you want somebody or need somebody to send you an executable file, the best thing to do is either ask them to rename the file to something that's not executable, or, and this is usually the best course of action, ask them to compress it or zip it up for your first, and e-mail you the zipped copy.

That way you can save it onto your computer and unzip it and then run it safely. I've got one more message here with some attachments. This one has more than three attachments, so I can see the three attached files here, and notice the slider over here on the right so I can scroll down, and there's one more down here I can see. Now how can we view these? Well, Outlook 2007 has a great new feature, and that's some of things you can view directly here in Outlook without even having to open the applicable program. So let's click on silver_cylon here, this attached GIF file, and here we can see the image that's attached, just a preview of it.

Outlook can also preview plain text files, such as this TestSalaryScales, and Office documents. Now this particular one, it says, "Hey, you should only do this with files that you trust." It didn't do that with the picture file, because that couldn't have been anything active. But for documents like Excels, spreadsheets and workbooks and things like that, and Word documents, it's not going to run them for you unless you say it's okay. Now you can always turn off this checking by unchecking this checkmark, but I'm just going to click Preview File, so here's this text file. I can click on TestUserData here, it's going to check with me again.

But if I click Preview, I can see a preview of that worksheet. Now of course, you can also view those files by opening the message up itself. So, if we open up the message in full, we can see all the attachments, and in a similar manner, we can click on them and preview those attachments directly in Outlook. Now if you choose, you can download any of these attachments. You can do that by choosing one, and right-clicking on it and choosing Save As. That will let you save that to your hard drive.

Or, from the Office button, You can go down to Save As, and one of your options here will be Save Attachments. If you choose that, you can choose one or more just by clicking with the mouse, and by default, they're all selected, and you can save all of them to your hard drive all at once. Now you can also save the attachments directly from here. You can right-click them on them here on the Reading Pane and save them, or if you've got the message selected in your Inbox, from the File menu you can choose Save Attachments, and again choose attachments to save, or save all attachments.

So quick and easy to save attachments and really speedy to see what they are with the preview functions.

There are currently no FAQs about Outlook 2007 Essential Training.

 
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