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Outlook 2007 provides tools for you to conduct polls via e-mail. So you can create polls using voting buttons, send them out, get the results back and track those results. Let's create a poll. Just open a new e-mail message, and in the Options tab of the Ribbon, one of the options is Use Voting Buttons. If we press this, we're going to be given some options. Would you like to have Approve or Reject, Yes;No, Yes;No;Maybe, or something custom. Let's just go with a simple Yes;No in this case.
You'll need to choose who you're going to send it to. Going to send it to myself. And I'll send it for my alternate account here just so that I can get it to work properly. So let's put in some details about this. So I've put in a poll that says "Should we have an open bar at the Holiday party?" Think I know what the response will probably be, but let's send out this poll.
When I Send/Receive my e-mail next, that will be send out. What does it look like when you're asked to respond to a poll? Well I've got a message here I've been asked to respond to. Notice in the Reading pane it says "Click here to vote." "Please use the voting tools to indicate if you think Friday morning at 10 AM is the best time for the status meeting." I can click on these and then vote here. Or, I can double-click to open the message, and I see the same message and also at the top, "Vote by clicking Vote in the Respond group above." There is the Respond group. Here's the Voting tools. And I can choose Yes, No, or Maybe, Let's choose Yes.
Notice that when you choose Yes, it's going to send a response. Of course, that response will be sent via e-mail, and I can choose to just send it now, saying what my answer was, or I can edit the response before sending if I'd like. I'm just going to send the response. Notice it says "You responded Yes on Friday December", and the time. I'm going to close this message now. So, when you send out a poll and people reply to it, how do you recieve the results? Well, you get the results in e- mail messages, such as this one.
The sender responded "Approve." If you want to track the results for more than one people at time, you'll need to go to Sent Items and look for the poll you sent out. Here's one I sent out. Notice the different icon that indicates that this message has a poll attached to it. If you double-click to open the message that you sent out, You'll see a new group in the Ribbon called Show. We're showing the message now, but if you want see the results, choose Tracking, and here you'll see the results. I had one reply here, which was Approve, and zero Reject, and you can see all the details of who responded, how they responded, and when.
Also remember, you can Copy and Paste this information into an Excel Spreadsheet or something like that, if you'd like to create a different kind of report.
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