IntroductionWelcome| 00:00 |
(MUSIC).
| | 00:04 |
Welcome to Outlook.com Essential
Training.
| | 00:07 |
My name is Jess Stratton.
In this course, I'm going to show you
| | 00:10 |
everything you need to immediately start
taking advantage of everything this
| | 00:14 |
complete web package has to offer.
I'll show you how to organize your email
| | 00:19 |
into folders.
Assign categories to all your emails, so
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you can find it when you need it.
Create rules to process your mail automatically.
| | 00:29 |
And how to schedule a cleanup to keep
your mail file neat and tidy.
| | 00:33 |
I'll show you how to connect Twitter to
your Outlook.com account and how to
| | 00:36 |
import your existing contacts over.
I'll show you how to use the full
| | 00:41 |
featured calendar including how to create
entries and even subscribe to additional calendars.
| | 00:47 |
Finally, I'll show you how to use
SkyDrive the cloud storage service
| | 00:51 |
including Microsoft Web Apps to edit your
files right in the browser.
| | 00:58 |
I'll show you all of this and more.
So, let's get started right now.
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| The difference between Outlook.com and Hotmail| 00:00 |
Outlook.com is a completely separate
product from Microsoft Outlook, the
| | 00:04 |
standalone client site email program.
It does come with it's own web access,
| | 00:09 |
but Outlook.com is a web interface email
app that used to be called Hotmail.
| | 00:14 |
It was rebranded and given an entirely
new fresh look, with some welcome new features.
| | 00:20 |
If you're still using the old Hotmail.com
interface, you've probably already been
| | 00:24 |
prompted to migrate over.
In fact, soon after this course releases,
| | 00:28 |
all users will automatically be migrated
over to Outlook.com.
| | 00:33 |
If you do choose to migrate, meaning,
keep your old Hotmail.com email address.
| | 00:37 |
All your messages, contacts, and folders
will come over with you to the new Outlook.com.
| | 00:43 |
In fact, if you've already migrated your
account over to Outlook.com, you'll
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notice that all your mail has been filed
for you over here on the left-hand side.
| | 00:51 |
I'm going to talk about how this filing
structure works in later videos.
| | 00:55 |
Depending on how attached you are to your
Hotmail.com email address, you could
| | 00:59 |
always just sign up for a new Outlook.com
account and start fresh with an empty
| | 01:02 |
inbox and a new email address.
Although, Microsoft does assure us that
| | 01:08 |
you'll be able to continue to use your
existing Hotmail.com email address forever.
| | 01:14 |
You can also use your Hotmail.com account
and create an Outlook.com email alias, if
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you like.
I'll be showing you how to do that in
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other videos.
But, you can create a new alias and
| | 01:25 |
continue to get email addressed to your
Hotmail.com address.
| | 01:29 |
Also, if you're trying to add your
Outlook.com account to a desktop computer
| | 01:33 |
or smartphone, I'll talk about that later
also.
| | 01:37 |
But, most phones and client email
programs still have the word Hotmail in
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their built in settings for adding
accounts.
| | 01:44 |
So if you're confused about which type of
email account to add, if you see Hotmail,
| | 01:48 |
use that one.
One more thing, you'll notice that the
| | 01:52 |
rebrand and new interface isn't quite
complete yet.
| | 01:55 |
For example, when you go into the
calendar, it's still branded as the
| | 01:58 |
Hotmail calendar.
It still looks like the calendar you're
| | 02:01 |
already familiar with.
This course will be updated as the
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interface updates, so you can keep
up-to-date with the new features.
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1. Getting Started with Outlook.comTouring the Outlook.com interface| 00:00 |
Outlook.com used to be called Hotmail.
It was re-branded and given an entirely
| | 00:04 |
updated look, and has been re-delivered
with a fresh new face.
| | 00:09 |
I'm going to go over the interface
clockwise, starting at the top, so you
| | 00:12 |
can be familiar with it for later videos.
At the very top, this is your bar to
| | 00:17 |
switch between Mail, People, Calendar and
SkyDrive.
| | 00:22 |
Simply click on the drop down arrow right
across from that is the action bar.
| | 00:28 |
You get a new bar to create a new email
and if I select an email the action bar
| | 00:32 |
changes and I can perform more actions on
that email.
| | 00:37 |
Moving over to the right, we have our
settings for outlook.com as well as the
| | 00:41 |
instant messaging profile and status.
Alongside the far right wall is the ad bar.
| | 00:48 |
And at the very bottom right, there's a
gear you can click on to set your ad preferences.
| | 00:53 |
If we continue over in the left hand side
here's our quick views these are built in
| | 00:58 |
views to find your important emails
faster.
| | 01:02 |
You can also create your own categories
to file your own messages.
| | 01:06 |
Continuing up is the folder pane where
you can sort emails.
| | 01:09 |
And there's some built in system folders
from Outlook which we will talk about.
| | 01:13 |
You can also create your own folders.
Heading upwards, you can click here to
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search your e-mail and even perform
advanced searches.
| | 01:20 |
Across the top, you can select all your
e-mails, clear all your check boxes,
| | 01:25 |
change how your e-mail is viewed.
And way over here on the right, you can
| | 01:31 |
further choose how you want your email
arranged, whether it be by date, who the
| | 01:36 |
message was from, the subject, size, or
sort by conversation.
| | 01:42 |
Finally, in the middle of the screen, is
the body of all your emails.
| | 01:48 |
I can see who the emails from, what the
subject line is, whether or not the email
| | 01:52 |
has any attachments indicated by the
paperclip icon and the date and time that
| | 01:56 |
the email was sent.
So that's a quick overview.
| | 02:01 |
I'm going to show you in much more detail
how all these things work.
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| Customizing the inbox| 00:00 |
This is the way Outlook.com appears with
no additional changes.
| | 00:04 |
There are some settings you can make to
make it your own and to adjust for how
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you work best.
The first thing you can change is the
| | 00:11 |
color blue that's all over Outlook.com.
If I click on the Gear icon on the top
| | 00:15 |
right hand side, the first thing you'll
see is a bunch of color swatches.
| | 00:21 |
You can hover your mouse over these color
swatches to sample some alternative
| | 00:24 |
colors that you can pick for your mail
file.
| | 00:28 |
Find one that you like, select it, and it
will change the top bar, your ad banner,
| | 00:32 |
as well as all your unread messages, and
your links.
| | 00:38 |
You can also decide if you want a preview
pane.
| | 00:41 |
A preview pane is going to give you a
small sampling of the body of the email
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so that you don't have to select it and
read it.
| | 00:50 |
I can click the Gear icon and decide
whether I want the reading pane off,
| | 00:53 |
which is the default, to the right of the
screen or on the bottom of the screen.
| | 00:59 |
If I select Right, the body of the email
will show up here.
| | 01:03 |
To protect your privacy, it won't
automatically select the first message
| | 01:07 |
and show it in this page.
You actually have to select a message first.
| | 01:13 |
I can select a message and see the
preview on the right hand side.
| | 01:17 |
I can continue to look through my mail
file this way.
| | 01:22 |
Alternatively, I can click on the Gear,
choose Bottom (SOUND) and do the same
| | 01:27 |
thing, except now the preview appears on
the bottom.
| | 01:32 |
It's a personal preference.
You can always turn it off by clicking on
| | 01:36 |
the Gear and selecting Off.
You can choose how you want your messages
| | 01:41 |
even arranged in the inbox.
Over here on the right, I can select
| | 01:45 |
Arrange By and click on the triangle on
the drop-down menu and sort my inbox
| | 01:50 |
messages by date, who the message was
from, the subject of the email, the size,
| | 01:55 |
and the conversation.
The currently selected sort order is
| | 02:02 |
going to have an arrow next to it.
If I choose to sort by from, my inbox
| | 02:07 |
will be refreshed and they'll be arranged
in alphabetical order according to who
| | 02:12 |
sent the email.
I can change it at any time.
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(SOUND).
Lastly, I can change what I look at.
| | 02:25 |
Over here on the left, I can change the
view.
| | 02:28 |
Right now it's set to All, meaning it's
showing me all messages in my inbox.
| | 02:32 |
However, If I click on that drop-down, I
can only view unread messages, so any
| | 02:37 |
message that I haven't opened yet, I can
look at.
| | 02:43 |
I can view only messages from my existing
contacts, which will filter out any spam,
| | 02:47 |
newsletters, or any emails from anybody
else that I don't already have in my
| | 02:51 |
contact list.
I can view only emails from groups, that
| | 02:56 |
is, things like message forums and list
serve posts that I'm subscribed to.
| | 03:01 |
Newsletters, which are any newsletters
such as this eMarketer Daily, things that
| | 03:05 |
I'm subscribed to.
Now these are all custom folders from Outlook.com.
| | 03:12 |
This is nothing that I have to set up
ahead of time.
| | 03:15 |
I can even view social update emails,
emails that come in from things like
| | 03:18 |
Facebook and Twitter, that show me
updates from other people's social networks.
| | 03:23 |
And finally, I can select everything
else, which is all my other emails that
| | 03:27 |
don't match any of those rules.
(SOUND) So that's how you can customize
| | 03:33 |
your inbox a little bit.
I encourage you to take the time to get
| | 03:36 |
your inbox all set up for how you work
best and change it often.
| | 03:40 |
And use these views frequently.
You'll find that they go a long way in
| | 03:45 |
helping you keep your inbox lean and
mean.
| | 03:47 |
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2. Sending, Reading, and Replying to MessagesSending a message| 00:00 |
Creating a new message in Outlook.com is
easy.
| | 00:06 |
Especially with the minimal user
interface look that's used now.
| | 00:08 |
To create a new email message, click the
new button at the top of the screen.
| | 00:14 |
The cursor gets placed in the To field.
And you can either select from a frequent
| | 00:18 |
contact which is people that you email
frequently.
| | 00:22 |
Or type in a new email address.
You can hit the space bar to keep adding
| | 00:28 |
more email addresses.
You can also click on the CC and BCC link
| | 00:34 |
to add more fields.
So you can put carbon copy users in your
| | 00:39 |
email and blind carbon copy users,
meaning they won't see a list of who else
| | 00:43 |
you sent the email to.
When I'm happy with who I've addressed
| | 00:47 |
the email to.
I can go up top and select add a subject.
| | 00:51 |
I can type my subject.
And now all that's left to do is type the
| | 00:57 |
body of the email.
Click your mouse where it says, type your
| | 01:00 |
message here.
And now you can just start drafting your email.
| | 01:07 |
(SOUND).
I can hit the enter key whenever I need a
| | 01:19 |
new line and I can keep typing.
You can also format the email.
| | 01:25 |
For example, I can take my mouse, click
and drag, and highlight text.
| | 01:30 |
I can boldface it, italicize it,
underline it, change the font style, the
| | 01:37 |
font size and even the color.
I can click and drag entire chunks of
| | 01:48 |
text And turn them into numbered lists or
bulleted lists.
| | 01:52 |
I can also increase the indent and
outdent the text.
| | 01:58 |
If I hover my mouse over all these icons,
it will tell me what that button does.
| | 02:03 |
For example, this one centers the text.
I can even include an emoticon by
| | 02:08 |
clicking this smiley face, which a silly
little face that designates a particular emotion.
| | 02:15 |
When I am all ready to send, I have two
options.
| | 02:18 |
A draft of this email has been auto
saved.
| | 02:21 |
I can either hit the cancel button to
discard that draft and return to my inbox
| | 02:25 |
if I've decided that I don't want to send
the message after all.
| | 02:29 |
Or, I can click Send.
My message is sent.
| | 02:35 |
It now appears in my sent folder and I'm
returned back to my inbox.
| | 02:39 |
So that's how easy it is to send a
message.
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| Printing, forwarding, and replying to a message| 00:00 |
While reading your daily email, let's
dive right into the most basic actionable
| | 00:04 |
things you can do to an email.
I'm going to click on an email in my
| | 00:08 |
inbox and read it.
And the first thing that I would probably
| | 00:12 |
like to do to that email is to reply to
it.
| | 00:14 |
Right out of the gate, I can simply
choose the reply button from the top of
| | 00:17 |
the screen.
I can click on this to field if want to
| | 00:22 |
add anybody new to the conversation at
any time.
| | 00:28 |
I can also come up here and change the
subject line if I wanted to.
| | 00:31 |
I can just start typing and add and
remove text.
| | 00:37 |
I can also click my mouse in the body of
the email.
| | 00:39 |
Anything above the horizontal line is
going to be the start of my new
| | 00:42 |
conversation and end of the rest of the
threaded conversation that gets attached
| | 00:46 |
to my reply.
(SOUND).
| | 00:49 |
When I'm happy with my reply, I can
either cancel it if I decide I don't want
| | 00:54 |
to send it anymore or hit the Send
button.
| | 01:04 |
(SOUND).
(BLANK_AUDIO).
| | 01:05 |
There's some more things I can do, for
example, I can forward the email.
| | 01:09 |
Instead of clicking Reply, I can click
the triangle next to reply and select Forward.
| | 01:15 |
I can also select Reply All if I wanted
to send the message to everybody that was
| | 01:18 |
involved in the email conversation.
If I select Forward, it's going to send
| | 01:24 |
out a new copy to somebody else that's
not currently involved in the conversation.
| | 01:29 |
I can address it to who I want, adding
more people if necessary.
| | 01:35 |
I can also change the subject line again.
For example, it automatically puts in the
| | 01:39 |
letters FW, meaning it's a forward.
However, I can take those out if I want.
| | 01:46 |
And this is an entirely new message.
Even though it's including what I'm
| | 01:50 |
forwarding, I can still come up here and
add my own text.
| | 01:58 |
(SOUND).
When I'm done, I can either hit the
| | 02:00 |
Cancel button if I don't want to send it
or click Send.
| | 02:06 |
I'm going to go into my email one more
time because there's one more thing I
| | 02:09 |
want to show you.
To print an email, click the three dots
| | 02:12 |
at the top of your screen to the right of
Categories.
| | 02:16 |
There are some more things that you can
do with email, and we'll talk about those
| | 02:19 |
later, but for now to print an email,
select Print.
| | 02:23 |
It's going to open up a printer-friendly
version of the email in a completely new
| | 02:28 |
window, and open up a Print dialog.
You can click the arrows to choose the
| | 02:33 |
printer that you want to choose, how many
copies you want, and how many pages of
| | 02:36 |
the email.
When you're happy with your selection,
| | 02:40 |
click Print and you'll be brought back to
the printer-friendly version.
| | 02:46 |
I can close out of that window and I'm
brought back to the email.
| | 02:49 |
When I'm all done, I can click the x in
the top right hand side and it will close
| | 02:54 |
out of the email and will bring me back
to my inbox.
| | 02:59 |
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| Adding attachments to a message| 00:00 |
Sending file attachments is easy in
Outlook.
| | 00:03 |
Currently, you can send a file that's ten
megabytes or less via file attachment.
| | 00:07 |
However, if you send files through
SkyDrive, which I'll talk about in a
| | 00:11 |
later video, which is Microsoft's file
cloud storage and sharing service.
| | 00:17 |
The recipient can then go and download a
file onto their computer because you can
| | 00:21 |
upload a file that's up to 300 megabytes
in size.
| | 00:24 |
But for now, let's just include a basic
attachment.
| | 00:29 |
I've got my email, all ready to go.
I just need to attach my files.
| | 00:32 |
Right above the message body, click the
Paper Clip icon, where it says, Attach
| | 00:36 |
files, and you'll be brought to the
Standard File dialog box.
| | 00:41 |
You can now browse your files system and
choose what you want to attach.
| | 00:45 |
I can select just one file by clicking on
it, or on a Mac, I can hit the Cmd key on
| | 00:49 |
my keyboard.
Or, if I'm on the Windows machine I can
| | 00:53 |
hit the Ctrl key, hold it down, and
select multiple files.
| | 00:59 |
Click Open and the files will be attached
into your email.
| | 01:03 |
Now, I get the choice because these are
Microsoft Office files.
| | 01:07 |
I can send the files using SkyDrive if I
wanted to.
| | 01:10 |
However, I'm going to look all the way
over here on the right-hand side and I
| | 01:13 |
can see that there are only 61 kilobytes
combined, which is very small.
| | 01:18 |
So I'm perfectly fine sending a regular
file attachment.
| | 01:22 |
I could send the files now.
They're all ready to go.
| | 01:24 |
But I want to show you one more thing.
So I'm going to click Attach files.
| | 01:28 |
And this time I'm going to find a much
bigger file.
| | 01:31 |
This one's 46 meg, so it's definitely
over that 10 megabyte limit.
| | 01:35 |
I'm going to click Open.
And now it's going to tell me that this
| | 01:39 |
file exceeds my attachment limit.
However, I can always click here to send
| | 01:44 |
the files using SkyDrive.
Again, I'll be talking about how to do
| | 01:48 |
that in later videos.
There's one more thing I want to show
| | 01:52 |
you, and that's how to change your
preferences for file attachments.
| | 01:56 |
Click this gear icon in the top
right-hand side and select More mail settings.
| | 02:03 |
I'm going to lead page because I don't
worry about sending this email.
| | 02:07 |
All the way down here in the left-hand
side, I can click attachments from the
| | 02:11 |
Options screen and now I can decide how I
want Outlook.com to handle this.
| | 02:16 |
For example, if I never want to use
attachments, I can check this radio
| | 02:19 |
button and always send files using
SkyDrive instead of an attachment.
| | 02:25 |
Or I can do the opposite.
I can always send my files as an
| | 02:28 |
attachment and never use SkyDrive.
Or I can do the default, which is to let
| | 02:32 |
Outlook choose.
I can also specify whether I want a
| | 02:36 |
reminder if I'm talking about an
attachment in an email but didn't exactly
| | 02:40 |
include it.
It's up to me.
| | 02:44 |
Click Save when you're done and you'll be
brought back to the Options screen.
| | 02:48 |
Click Outlook in the top left-hand corner
and you'll be brought back to your inbox.
| | 02:54 |
So that's how you work with file
attachments in Outlook.com.
| | 02:58 |
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| Working with drafts| 00:00 |
Outlook.com autosaves messages when you
first compose a new email and then each
| | 00:04 |
minute after that while you still have
the new message open.
| | 00:09 |
You can look at the top right of the
screen to see the last time your draft
| | 00:13 |
was autosaved.
So when you're finished with an email but
| | 00:17 |
not quite ready to send it, you can
choose Save Draft to instantly save a new
| | 00:20 |
copy of it.
If you continue typing and still decide
| | 00:25 |
you're done with it, you can hit the
Cancel button, which will prompt you if
| | 00:29 |
you want to save the later version of the
draft or just delete it entirely if you
| | 00:32 |
don't want it at all.
I'm going to click Save Draft because I
| | 00:38 |
want to be brought back to my inbox, and
then show you how to find it later.
| | 00:42 |
When you're ready to start working on
your email again, click on the drafts
| | 00:45 |
folder on the left hand side of you
screen.
| | 00:48 |
The number beside the drafts folder tells
you how many drafts you have in there.
| | 00:54 |
Find the draft that you were working on,
and click on it.
| | 00:57 |
You'll get two choices.
You can delete the email if you decided
| | 01:02 |
that you didn't really want to use that
draft after all, or you can click
| | 01:06 |
Continue Writing to bring back that copy
of the email so that you can continue typing.
| | 01:15 |
When you're done, you can repeat the
cycle again.
| | 01:17 |
You can save the draft, cancel it if you
don't want it, or just click Send to send
| | 01:21 |
your message.
You'll be brought back to the last folder
| | 01:26 |
you were in before you started working
which in this case was your Drafts folder.
| | 01:32 |
So you can either go though the rest of
your drafts or click on the Inbox to get
| | 01:35 |
back to your inbox.
And that's how you work with drafts.
| | 01:40 |
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| Viewing sent messages| 00:00 |
Like most email programs, Outlook.com
keeps a record of all your sent messages
| | 00:03 |
in case you need to verify that you did
send something, or look up an old message
| | 00:07 |
for reference.
To find your sent messages, meaning all
| | 00:12 |
outgoing messages that you've sent, click
on the Sent folder on the left-hand side
| | 00:16 |
of your screen.
Every message that has been outbound from
| | 00:21 |
you is in this list.
Now, if you're looking for something,
| | 00:24 |
sometimes it's useful to remember that
you have that Arrange By option in the
| | 00:28 |
top right-hand side of the screen.
You can change by subject if you're
| | 00:33 |
looking for something quickly and don't
want to search.
| | 00:37 |
You can click on any email in this Sent
folder.
| | 00:40 |
It will tell you who you sent it to, what
the email was, and when you sent it.
| | 00:47 |
At any time, you can close out of the
email by clicking the x in the top
| | 00:49 |
right-hand corner, which will take you
back to your Sent folder.
| | 00:54 |
And you can also click right on Inbox to
get back to your Inbox.
| | 00:58 |
You can choose whether or not you want
Outlook.com to save your sent messages.
| | 01:03 |
Click the Gear icon in the top right-hand
of the screen and choose More Mail Settings.
| | 01:10 |
Over on the left-hand side of your
screen, choose Saving Sent Messages.
| | 01:16 |
It's up to you to decide whether you want
Outlook to save your messages or not.
| | 01:20 |
By default, it does, but you can check
the radio button that says, Don't save
| | 01:23 |
sent messages.
Make your selection, hit Save, you're
| | 01:29 |
brought back to options and then click
Outlook in the top left-hand side to get
| | 01:33 |
back to your inbox.
| | 01:36 |
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| Working with Active Views and photos in messages| 00:00 |
Outlook.com is terrific in handling
photos, documents, and other actionable
| | 00:04 |
items that are sent to you via email.
The paper clip icon in the inbox tells me
| | 00:09 |
right away that there's an attachment.
I'm going to show you how Outlook handles
| | 00:13 |
special types of attachments.
It uses something called Active Views,
| | 00:17 |
meaning, that I can interact with these
things directly in the email without
| | 00:21 |
having to leave my browser at all.
The first thing I want to show you is how
| | 00:25 |
it handles photos.
Here's an email in which somebody sent me
| | 00:29 |
some photos of a recent trip.
I can tell that this is an active view
| | 00:33 |
because on the right hand side of the
screen it says Outlook Active View.
| | 00:39 |
I can click on each individual message
and look at it and download it.
| | 00:43 |
Although down at the bottom, I can also
download a zip.
| | 00:46 |
But on a machine that has Microsoft
Silverlight installed, I get a special
| | 00:50 |
link that says, View slideshow.
I can click that link and now I can get a
| | 00:55 |
gorgeous slideshow presentation of all
the photos that were sent in the email.
| | 01:01 |
I can view it full screen by clicking the
Full screen button.
| | 01:06 |
And when I'm done in full screen mode, I
can click Exit full screen from the top right.
| | 01:12 |
When I'm done looking at my slideshow, I
can click the x on the top right-hand side.
| | 01:17 |
And I'm brought back to the email.
Clicking the x in the top right of the
| | 01:22 |
email will take me back to the inbox.
So that's how you work with photos.
| | 01:27 |
Let me show you how it works with
shipments.
| | 01:30 |
If I get an email that contains a
shipment tracking number.
| | 01:33 |
The active view in Outlook.com will find
that tracking number, and know that I
| | 01:37 |
want to track the package.
It will let me track it right from the email.
| | 01:42 |
I'm going to close out of this one
because there's one more thing I want to
| | 01:45 |
show you.
I'm going to open up another email, to
| | 01:50 |
which I've received Word documents as an
attachment.
| | 01:54 |
Now because they were Word documents, the
active view in this email will let me
| | 01:58 |
view and edit that document right from my
browser.
| | 02:04 |
If I click on the picture here it's
going to download it, but if I click this
| | 02:07 |
View online button below the attachment,
it's going to open up the Word web app.
| | 02:13 |
I can read the text, and then I can
actually edit it in the browser if I want
| | 02:17 |
to by clicking Edit in Browser.
I'm going to talk about how to use these
| | 02:22 |
Web Apps a little bit later when we talk
about SkyDrive.
| | 02:26 |
But, for now, it's pretty neat that you
can just click on it right in an email.
| | 02:29 |
When you're done, click the x in the top
right-hand side and you'll be brought
| | 02:33 |
back to the email.
Click on the x again on the top right of
| | 02:37 |
your email and you're brought back to
your inbox.
| | 02:41 |
So that's how you can work with photos
and emails using Outlook.com's active views.
| | 02:47 |
| | Collapse this transcript |
|
|
3. Organizing and Searching MailOrganizing mail into folders| 00:00 |
You can create folders to file your
messages to get them out of the inbox
| | 00:03 |
while not necessarily deleting them.
There's a few ways to file your messages.
| | 00:09 |
The first way, is to file it while you're
actually in the message.
| | 00:13 |
So I've clicked on an email message from
the website, and I want to move it to a folder.
| | 00:18 |
With the email open, select Move To from
the top of the screen and choose New Folder.
| | 00:26 |
Because the folder doesn't exist already,
I'm going to create a new one, instead of
| | 00:29 |
clicking and selecting the folder that I
wanted to move it into.
| | 00:33 |
I'm going to give it a name, hit the
Return key, and my email got filed.
| | 00:40 |
To find it, on the left-hand side I can
see the new folder that I just created.
| | 00:44 |
And I can see any messages that are in
that folder.
| | 00:48 |
Here's the one that we just moved.
Now when I select Move To, the new folder
| | 00:54 |
I created is an option.
I'm going to close out of this email,
| | 00:58 |
because the second way to do it, is right
from your inbox itself.
| | 01:04 |
On the left-hand side, in the Folder pane
click the blue New Folder link.
| | 01:10 |
Now I can just type the name of my
folder.
| | 01:12 |
Hit Return and your folder's created.
Now there's nothing in it yet but you can
| | 01:17 |
file things right from the inbox.
I can take an email, for example, this
| | 01:22 |
eMarketer daily email, hold it down with
the mouse and drag it over.
| | 01:28 |
And let go of the mouse when I'm over the
folder that I want to bring an email into.
| | 01:33 |
I can even do it with multiple emails.
I can place checkmarks next to all these
| | 01:38 |
eMarketer dailies, and click and drag
them at the same time, let go of the
| | 01:41 |
mouse when it's over the folder.
And now, if I go into my eMarketer
| | 01:48 |
folder, there's everything that I moved.
At any time, I can bring it back to my
| | 01:53 |
inbox by clicking on it and dragging it
over to Inbox and letting go.
| | 02:00 |
I can file all my emails this way.
You can click and drag any email into any folder.
| | 02:06 |
| | Collapse this transcript |
| Archiving and deleting mail| 00:00 |
Outlook.com contains two different ways
to get email out of your inbox without
| | 00:03 |
filing the message into folders,
archiving, and deleting.
| | 00:08 |
Delete a message when you're completely
sure you aren't going to need a message again.
| | 00:11 |
It'll be moved to the Deleted folder, and
Outlook.com will permanently empty that
| | 00:15 |
folder periodically.
I'm going to click on an email to open it.
| | 00:20 |
To delete an email from an open email,
have it open and select Delete from the
| | 00:24 |
top menu.
It will move into your deleted folder,
| | 00:29 |
and you'll be brought back to your inbox.
You can also delete emails or multiple
| | 00:33 |
emails right from the inbox by placing a
checkbox next to any email you want to
| | 00:37 |
delete and selecting Delete from the top
of the menu.
| | 00:41 |
There's one more way I can delete an
email message.
| | 00:44 |
I can find the email that I want to
delete, hover my mouse next to the
| | 00:48 |
Subject line of the message, and click
Delete this message on the Trashcan icon.
| | 00:54 |
This way, I can just go through the list,
look at my messages and delete the ones
| | 01:00 |
that I don't want.
To view your deleted items, in the Folder
| | 01:06 |
pane on the left-hand side, click
Deleted.
| | 01:10 |
If you decide at any time that you do
need an email back again, you can select
| | 01:14 |
it or however many you want, choose Move
to from the top of the menu, and select
| | 01:18 |
Inbox or any other folder that you
want to restore them to.
| | 01:24 |
You can also empty the deleted folder at
any time by clicking Empty from the top menu.
| | 01:31 |
You'll get prompted that you're about to
delete everything permanently.
| | 01:35 |
Clicking Empty will once again empty it.
Sometimes though, you may find that you
| | 01:40 |
need to recover a deleted message.
You may find that you can get it back
| | 01:44 |
even after the Deleted items folder is
empty.
| | 01:47 |
This is a great feature of Outlook.com.
Go into your Deleted folder and scroll
| | 01:52 |
all the way down to the bottom.
There's a link.
| | 01:56 |
It's in blue, and it says, recover
deleted messages.
| | 01:59 |
Clicking that link will start a flood of
sending all your deleted items back.
| | 02:07 |
It's going to restore what it can.
If you don't see the email that you're
| | 02:11 |
looking for, then unfortunately
Outlook.com couldn't restore it.
| | 02:14 |
But it tries to bring back as many as it
can.
| | 02:18 |
Once you've restored your mail, you can
click on the one that you want back or
| | 02:21 |
multiple emails, choose Move to and
restore them to the folder that you want.
| | 02:26 |
(SOUND).
If you aren't comfortable with this, if
| | 02:29 |
you want to know that when you empty the
Deleted items folder they stay deleted,
| | 02:32 |
you can change that setting.
Click on the Gear on the top right hand
| | 02:37 |
side and choose More mail settings.
And choose Advanced privacy settings.
| | 02:45 |
At the bottom of your screen, there's an
option to either let you recover deleted
| | 02:49 |
messages or don't let me recover deleted
messages.
| | 02:52 |
Once they leave the Deleted folder, don't
give me a link to get them back.
| | 02:56 |
It's your choice.
Click Save when you're happy with your choice.
| | 02:59 |
And click Outlook in the top left-hand
side to get back to the inbox.
| | 03:03 |
Outlook.com let's you archive your
messages instead of deleting them.
| | 03:07 |
You can use all that free space they give
you to keep message just in case you need
| | 03:11 |
them later.
Archiving a message removes it from your
| | 03:15 |
inbox and puts it into a special archive
folder.
| | 03:18 |
This way it can be out of sight and out
of mind completely, however, you can
| | 03:21 |
still search for the message should you
need it down the road.
| | 03:25 |
To archive, select your messages and
instead of hitting delete, choose Archive
| | 03:29 |
from the top bar.
The first time, it's going to prompt you
| | 03:36 |
to create the folder.
You can archive it in a particular folder
| | 03:40 |
or you can create a new folder called
Archive.
| | 03:43 |
That's what I'm going to choose.
Click OK and your new folder is created.
| | 03:52 |
You can view your messages in your
Archive at any time by clicking on it in
| | 03:55 |
the folder pane, or just simply search,
which we'll talk about later.
| | 04:01 |
(SOUND).
So those are the two options to get
| | 04:03 |
messages out of your inbox.
| | 04:05 |
| | Collapse this transcript |
| Using quick views and assigning categories| 00:00 |
You can tag messages with categories, so
that you can either see a list of
| | 00:03 |
messages with a certain category in one
place from the Quick Views bar, which
| | 00:06 |
I'll talk about in a second.
Or, you can search on a specific category.
| | 00:12 |
If you're familiar with Gmail, it works
like their label system.
| | 00:16 |
Categories are different than folders,
because with a category, a message can be
| | 00:20 |
tagged to a particular category, or even
multiple categories and still be in the inbox.
| | 00:25 |
It doesn't have to be moved to a folder.
A category is a way to classify a message
| | 00:29 |
as a certain type.
Is it a newsletter?
| | 00:31 |
Is it from a friend or does it contain
shipment tracking info.
| | 00:34 |
It's a means to classify the email by
content.
| | 00:39 |
Now, Outlook.com will automatically tag
messages with certain built-in categories.
| | 00:44 |
For example, documents, photos, and even
UPS shipment tracking notifications.
| | 00:50 |
Here's an email that contains a tracking
number.
| | 00:52 |
So I can see on the top of the document
here, that it's been tagged with that
| | 00:56 |
Shipping Updates category.
I'm going to close out of my screen, and
| | 01:01 |
I'll show you the Quick Views bar on the
left hand side.
| | 01:04 |
This was built-in from Outlook.com.
I didn't create any of these categories.
| | 01:10 |
Here's all my emails containing
documents.
| | 01:14 |
Here's all my emails containing photos,
because they've been autotagged with that category.
| | 01:20 |
And here's all my emails containing
shipping updates.
| | 01:24 |
I can even create my own categories.
I can either select New Category from the
| | 01:29 |
bottom left of the Quick Views, or I can
click on an email that I want to
| | 01:32 |
categorize, select Categories from the
top menu.
| | 01:37 |
Here's a list of canned pre-built
categories that Outlook.com has given us.
| | 01:42 |
These aren't things that I've put in
myself.
| | 01:44 |
There just not listed in the quick view
section.
| | 01:46 |
You have the ability to change that if
you want, it's a preference.
| | 01:50 |
Because it contains photos, it's already
been tagged with the photos category, but
| | 01:54 |
I'm going to select New Category, because
I want to give it another one.
| | 01:59 |
I'll call this one Friends.
Hit the Enter key.
| | 02:03 |
And my category's been made.
I can click Apply To All From, and that
| | 02:08 |
will tag any email that comes in from
that person to the Friends category.
| | 02:15 |
However, in this case, I'm happy with the
way it is, so I'm just going to click
| | 02:18 |
Apply, and have just this one email be
tagged.
| | 02:23 |
On the left I can see my Friends category
has been appeared in that quick view section.
| | 02:29 |
You can manage categories at any time.
By selecting an email.
| | 02:34 |
Choosing Categories.
And scrolling down to Manage Categories.
| | 02:41 |
Up at the top are all the canned,
pre-built categories from outlook.com.
| | 02:46 |
The first thing I can do is decide
whether or not I want them visible in the
| | 02:50 |
Quick Views on the left hand side.
And I can also choose whether I want
| | 02:54 |
outlook.com to automatically filter
certain emails with those categories.
| | 03:01 |
On the bottom of the screen is my own
Personal Categories that is the ones that
| | 03:04 |
I've created.
If I don't want that category showing up
| | 03:08 |
in the quick view section, I can uncheck
quick view and it disappears.
| | 03:12 |
I can still search on it however.
If I wanted to remove the category
| | 03:17 |
altogether, I can click Remove.
And it's important to note that it does
| | 03:21 |
not delete the emails that are associated
with that category.
| | 03:24 |
It just removes the category.
I can also rename a category by clicking
| | 03:29 |
on the category title.
For example, I can instead call this one
| | 03:32 |
College Friends.
Hit Enter.
| | 03:36 |
And it's been renamed.
I can also toggle on or off whether I
| | 03:40 |
want to show that category column in the
message list.
| | 03:44 |
I'll turn it on and I'll show you what
that did.
| | 03:47 |
Click back to your Inbox when you're
happy with your changes.
| | 03:51 |
And you can see on the right hand side,
it now says what category certain emails
| | 03:55 |
are in.
If you don't want it at any time, select
| | 03:59 |
a document, choose Categories > Manage
Categories, scroll all the way to the
| | 04:03 |
bottom and uncheck Show the Category
Column in the Message List.
| | 04:09 |
Click on your Inbox again to get back to
it.
| | 04:12 |
And that's how you can work with and
assign categories.
| | 04:15 |
I'll show you how to search on categories
in a later video.
| | 04:17 |
| | Collapse this transcript |
| Processing junk mail| 00:00 |
Whatever email platform you use, you'll
never be completely without junk mail.
| | 00:04 |
Outlook.com uses technology that's called
Microsoft Smart Screen to keep your inbox
| | 00:09 |
as free from junk mail as it can.
To find out what junk mail it's found in
| | 00:14 |
auto processed, check your Junk folder
regularly on the left hand side in the
| | 00:17 |
folder pane.
Each junk message will remain in there
| | 00:22 |
for ten days, after which it gets
deleted.
| | 00:25 |
If you see something in there that's not
junk, you can place a check mark next to
| | 00:29 |
it and choose Not Junk from the top
action bar.
| | 00:34 |
It will get brought back to your Inbox,
or you could click this Go to message
| | 00:37 |
link at the bottom right hand of your
screen, and be taken directly to that message.
| | 00:45 |
Now sometimes junk mail squeaks through.
I can select a message and choose junk
| | 00:50 |
from the top menu.
I can also select phishing scam if this
| | 00:54 |
is an attempt from a spammer who tries to
get my personal information.
| | 01:01 |
For now though, I'll just click junk, and
it removes it from my inbox, and puts it
| | 01:05 |
in the junk folder.
If you miss an important email, you can
| | 01:09 |
always check your blocked senders list to
find out if the sender got placed in that list.
| | 01:14 |
Alternatively, if a certain junk message
keeps squeezing through, you can add the
| | 01:18 |
sender to your blocked senders list.
To get into that list, click the Gear in
| | 01:23 |
the top right-hand of the screen and
choose More mail settings.
| | 01:29 |
In the Preventing junk email section,
choose Safe and blocked senders.
| | 01:34 |
You have a white list, which is called
Safe senders, that's a list of people who
| | 01:37 |
are allowed to send you email.
You also have a blacklist which is called
| | 01:43 |
a Blocked senders list.
I'm going to click on that one.
| | 01:47 |
To put somebody in your Blocked senders
list, (SOUND) you can type their email or
| | 01:51 |
their domain which is everything after
the at symbol.
| | 01:54 |
(SOUND).
Click Add to list.
| | 02:00 |
And that email will be put in the block
senders list and you won't get any email
| | 02:03 |
from that address.
To remove somebody from your block
| | 02:08 |
senders list, highlight the name and
click Remove from list.
| | 02:14 |
Now you'll be able to receive email from
them.
| | 02:17 |
To get out of this screen, click the
Outlook button in the top left-hand side
| | 02:20 |
and you'll be brought back to your inbox.
Now, there's one more thing I want to
| | 02:24 |
show you.
You can change how Outlook.com handles junk.
| | 02:29 |
I'm going to click on that Gear again and
go back to More mail settings and choose
| | 02:33 |
Filters and reporting.
Here's where you can choose the level of
| | 02:39 |
filter that you want applied to incoming
messages.
| | 02:42 |
It defaults to standard most junk email
is sent to that folder.
| | 02:47 |
However, you can have everything sent to
the junk folder except people from your
| | 02:51 |
contacts and safe senders list.
You can also decide whether or not you
| | 02:56 |
want to report junk messages or block
content from senders that you don't know.
| | 03:01 |
For example, spammers might try to send
you documents that contain malicious code.
| | 03:07 |
When you're done with your choices, click
Save.
| | 03:09 |
And then, click the Outlook button in the
top left hand side to return back to your inbox.
| | 03:13 |
So that's how Outlook.com handles junk
mail.
| | 03:17 |
And don't forget to regularly check that
junk mail folder because you only have a
| | 03:21 |
10 day window.
| | 03:23 |
| | Collapse this transcript |
| Adding flags to keep important mail at the top| 00:00 |
Keeping email in your inbox is a great
way to keep them visible to remind you to
| | 00:03 |
act on them, but that system can fail you
if your inbox gets really large.
| | 00:08 |
You can flag a message to mark as
important.
| | 00:11 |
It'll go in a special quick-view category
over here on the left-hand side called
| | 00:15 |
Flagged, and it will also remain at the
top of your inbox.
| | 00:19 |
So when you flag a message, you're
telling Outlook.com that this message is
| | 00:21 |
important for some reason.
There's three ways to flag an email message.
| | 00:27 |
The first way is to select it in the
view, click on the three dots at the top
| | 00:31 |
of the screen next to Categories, and
select Flag.
| | 00:37 |
It will appear at the top of your screen.
And on the left-hand side, you can click
| | 00:41 |
on Flag in the Quick view section and see
all your flagged messages.
| | 00:48 |
I'm going to go back to the inbox to show
you another way.
| | 00:50 |
While I'm in the email, I can click the
little flag icon at the top of the email.
| | 00:56 |
I can hit the X to close out of the email
and it's now been flagged.
| | 01:00 |
But the easiest way to flag messages is
right from this message list.
| | 01:05 |
I can hover my mouse over the email that
I want to flag, and just click the flag icon.
| | 01:12 |
The flag has appeared and that message
will now be at the top of my inbox.
| | 01:17 |
I can hide them from the top by clicking
this hide button at the top of the screen.
| | 01:23 |
I can always get to them via the flagged
quick view on the left hand side.
| | 01:28 |
Or, I'm going to go back to my inbox.
I can simply click Show at the top of the
| | 01:33 |
screen to see all my flagged messages.
I can unflag a message at any time.
| | 01:39 |
By clicking on the flag icon next to the
subject line.
| | 01:42 |
I can do that same thing while I'm in the
Flagged quick view.
| | 01:46 |
I can unflag the message, come back to my
Inbox, and it's not flagged anymore.
| | 01:54 |
It still remains in my Inbox or where it
was before I flagged it.
| | 01:59 |
It just doesn't go to the top of the
screen anymore.
| | 02:02 |
I do have the option not to even show
Flagged emails at the top, that's in
| | 02:05 |
Options and I can get to that by clicking
the Gear on the top right hand side of
| | 02:09 |
the screen and choosing More Mail
Settings.
| | 02:14 |
In the Customizing Outlook section select
Flagging.
| | 02:18 |
Now I can choose whether or not I want to
see Flagged messages in my inbox.
| | 02:22 |
Or don't show them at the top of your
inbox.
| | 02:25 |
Make your choice, click Save, and then
click Outlook in the top left-hand side
| | 02:29 |
of the screen to get back to the inbox.
And that's how you work with flags.
| | 02:34 |
| | Collapse this transcript |
| Adding instant actions to your inbox| 00:00 |
Instant Actions are Outlook.com's version
of quick access to useful tools to
| | 00:05 |
process an individual email.
When you hover the mouse over a message,
| | 00:09 |
you'll see several icons.
We've gone over flagging and deleting an email.
| | 00:14 |
The last one is to click to toggle it to
be read and unread.
| | 00:19 |
The neat thing is, it's a way to process
the message without having to even open it.
| | 00:24 |
Well, you can add your own icons here for
a total of five instant actions to have
| | 00:27 |
in place at any one time.
To create instant actions, click on the
| | 00:32 |
gear icon in the top right-hand of the
screen and choose More Mail Settings.
| | 00:38 |
Click on Instant Actions in the
Customizing Outlook section.
| | 00:44 |
If you don't want any instant actions to
appear at all, uncheck the Show Instant
| | 00:48 |
Actions button.
At the bottom of the screen is where you
| | 00:52 |
get a preview of what the message list is
going to look like.
| | 00:55 |
As you can see, there's nothing there
because we turned it off.
| | 00:59 |
I'm going to place a check mark next to
it to turn it back on again.
| | 01:02 |
Here's where we can see the canned
actions, that outlook.com has given us,
| | 01:06 |
like flagging, deleting, marking as read,
and unread.
| | 01:10 |
We can add our own by clicking Add
Actions.
| | 01:16 |
You can move an email to a folder that
you specify.
| | 01:19 |
You can categorize an email.
You can sweep it.
| | 01:22 |
Which we'll talk about later.
You can flag it as junk.
| | 01:26 |
And you can send it directly to your
archive.
| | 01:29 |
I'm going to click on Archive.
Because, it's pretty neat to have a one
| | 01:32 |
button command to send an email to my
archive.
| | 01:35 |
And I'm going to add one more.
I'll click Add Actions, and choose Move To.
| | 01:40 |
Because I created a special folder
called, To Call.
| | 01:45 |
So I'm going to click the drop-down, next
to my folder list, and choose my To Call folder.
| | 01:52 |
Because this way any email that I need to
follow up on with a call, I can just use
| | 01:55 |
that instant action button, and the email
will be moved there.
| | 02:01 |
I can choose an icon for it.
And it's up to me to decide if I also
| | 02:05 |
want to mark the messages read when I
click that button.
| | 02:10 |
Now the reason you can choose what color
folder to give it, is because you could
| | 02:13 |
have more than one Move To command.
For example, you can have another Move To
| | 02:17 |
action right next to this one, that will
move an email to a different folder.
| | 02:21 |
And it'll be easy for you to know which
one you're moving it to because the icons
| | 02:25 |
will be different colors.
So here's my preview at the bottom of the screen.
| | 02:31 |
If it doesn't work for you you can
actually shift around the order of the icons.
| | 02:35 |
For example, I can hover my mouse over
archive and click, and select Move Down
| | 02:40 |
to push it in front of the Delete icon.
If I didn't want it at all, if it wasn't
| | 02:46 |
working out for me the way I thought it
was going to, I can highlight it and
| | 02:49 |
click Remove From List.
When I'm happy with the way I have my
| | 02:54 |
instant actions all set up, click Save in
the bottom left hand corner.
| | 03:00 |
You'll be brought back to the Options
screen, and now you can click Outlook in
| | 03:03 |
the top left hand corner to get back to
your Inbox.
| | 03:06 |
So let's see what we've done.
I'm going to hover my mouse over a
| | 03:10 |
certain email.
This is one that I need to follow up on a
| | 03:14 |
call about, so I'm going to click my
purple to call.
| | 03:17 |
You can always hover your mouse over it
if you're not sure what color you picked.
| | 03:22 |
As you can see, this one says, move this
message to To Call, and mark it as read.
| | 03:26 |
I click the button, and it's gone.
I can take another email, click it, and
| | 03:33 |
send it to my archive.
I can now go through and process email
| | 03:38 |
very quickly this way using these instant
action buttons.
| | 03:43 |
If I go over to my To Call folder.
I can see that my email has been
| | 03:48 |
successfully placed in there.
So as you can see, instant actions can be
| | 03:52 |
very powerful to help you quickly go down
your inbox and process each message.
| | 03:58 |
| | Collapse this transcript |
| Creating rules for processing mail| 00:00 |
So far, we've gone over some filing and
organizing strategies.
| | 00:04 |
But they've all been manual.
That is, you have to first select the
| | 00:07 |
email, then act on it.
Aside from the built-in Quick Views, I'm
| | 00:10 |
going to show you hot to configure rules.
Which is an automatic means of processing
| | 00:14 |
new inbound messages that involves preset
criteria by you.
| | 00:19 |
So let's create a Rule and I'll show you
all the things that you can do with a message.
| | 00:24 |
To create a Rule, click the Gear Icon on
the top right hand side of the screen and
| | 00:28 |
choose More Mail Settings.
(SOUND) In the Customizing Outlook
| | 00:32 |
section choose Rules for Sorting New
Messages.
| | 00:36 |
Any rule that you already have will show
up in this list.
| | 00:39 |
However, because I don't have any yet,
it's empty.
| | 00:41 |
But let's fix that by clicking New.
The first thing that we need to decide is
| | 00:48 |
what messages do we want the rule to
apply to, that is, what's the criteria of
| | 00:52 |
the message that's going to be affected?
Click the pull-down arrow next to
| | 00:57 |
Sender's address to see all the choices
you have.
| | 01:01 |
You can create a rule based on the
sender's address, their name, which is
| | 01:05 |
just their name and not their email
address, the contents of the To or CC
| | 01:08 |
line, the contents of the Subject field,
and even whether or not the message has attachments.
| | 01:16 |
Now, there's subcriteria that you can
pick also.
| | 01:21 |
For example, in the sender's address
click the right next to the condition field.
| | 01:27 |
Now you can choose some more conditions.
For example, whether the senders address
| | 01:32 |
is a certain phrase, whether it contains
a certain phrase, whether it contains an
| | 01:37 |
actual word, whether it doesn't contain
anything, and even if it begins or ends
| | 01:42 |
with a certain phrase.
Ends With is useful if you want a message
| | 01:50 |
to act on an entire domain.
That is, if I type ends with @lynda.com,
| | 01:55 |
any email that comes in from anybody at
lynda.com will be affected by the rule.
| | 02:04 |
If I wanted to put in a specific email
address, I could say Sender's Address Is
| | 02:10 |
and then type it out.
Once I'm happy with my criteria, I then
| | 02:15 |
have to decide what do I want to do when
a message comes in that meets that criteria.
| | 02:20 |
Here's my choices: I can move it to a
certain folder.
| | 02:24 |
I can put my radio button next to the
choice I want.
| | 02:29 |
If I click the pull-down arrow next to
inbox, I can choose a folder.
| | 02:35 |
Or I can select move to a new folder, and
type in the name of the new folder that I
| | 02:38 |
want the message moved to.
I can choose to delete these messages,
| | 02:44 |
add a category, remove a category, flag
the message, and even forward it to
| | 02:48 |
another email address.
In this case, I'm going to choose Add
| | 02:54 |
Category, and then click the pull-down
icon next to choose a category, and
| | 02:58 |
select Family.
So when an email comes in, that matches
| | 03:04 |
this email address, add it to the
category Family.
| | 03:08 |
When I'm happy with my rule, I'm going to
click Save, and now I can see my rule.
| | 03:15 |
Click Outlook in the top left hand side
of the screen to get back to your inbox.
| | 03:22 |
So now any email that comes through with
that email address is automatically
| | 03:25 |
going to get tagged with that category.
I can search on it or if I had the
| | 03:30 |
category in the quick view list over here
I could come to it at any time and see my messages.
| | 03:37 |
To delete or edit a rule, go back into
the Settings by clicking the gear in the
| | 03:41 |
top right-hand side again, choosing More
Mail Settings, coming back in and
| | 03:45 |
clicking Rules for Sorting New Messages,
and I can see my rule.
| | 03:52 |
I can click on it, and either edit it by
clicking Edit all the way over to the
| | 03:56 |
right over here, or Delete to get rid of
it completely and stop auto-processing.
| | 04:02 |
I can also filter this list.
If I have a lot of rules, it can be
| | 04:07 |
really hard to find the one I'm looking
for or just to see what I have.
| | 04:11 |
I can filter the view.
In the Show All Rules section, I can
| | 04:16 |
click the pull-down and only see rules of
certain types.
| | 04:20 |
Like only forwarding rules, or only flag
rules.
| | 04:25 |
I can click Show All Rules to get back to
my main list.
| | 04:30 |
Click Outlook in the top left hand corner
at any time to get back to your inbox.
| | 04:34 |
And that's how you work with rules.
| | 04:36 |
| | Collapse this transcript |
| Searching your messages| 00:00 |
I showed you how to archive your mail so
that you could still search on it later.
| | 00:04 |
So now its time to start searching.
The top left of the screen contains the
| | 00:07 |
search bar.
In its simplest form and with a smaller
| | 00:11 |
mail box, you can just put in a text
search and hit the Enter key.
| | 00:15 |
For example, I can type the word Reggie,
hit Enter and I'll see any of my messages
| | 00:20 |
to or from Reggie.
On the right hand side, it will tell me
| | 00:25 |
where the message is.
In this case, the message wasn't sent,
| | 00:29 |
because it was a message I sent to
Reggie, one from Reggie, is in my inbox.
| | 00:34 |
Now there's some other things you can do,
for example, a quick way to get to the
| | 00:38 |
search box is to use a handy keyboard
shortcut.
| | 00:41 |
It's the forward slash key.
If I hit that key, it will take me right
| | 00:44 |
to my search bar.
Now that I've got Reggie in there,
| | 00:48 |
there's some more helpful tools that
Outlook.com gives us.
| | 00:52 |
For example, I can search specific
folders.
| | 00:55 |
Quickly, it's allowing me to choose
whether I want emails that are from
| | 00:58 |
Reggie, whether or not they had Reggie in
the subject line, or whether they're to Reggie.
| | 01:06 |
Now these are convenient tips that I can
use often to quickly find something.
| | 01:10 |
For example, if I just want to pull up an
email that I sent to Reggie, I can type
| | 01:14 |
in Reggie, and select to Reggie.
This will show me any messages that have
| | 01:20 |
been sent to Reggie, whether they be from
me or anybody else.
| | 01:25 |
If that's not enough, I can click my
mouse in the search bar and select
| | 01:28 |
Advanced search, because sometimes your
mail file will grow too large and a basic
| | 01:32 |
search just won't cut it anymore.
Now I have lots of things I can search on.
| | 01:40 |
I can search on who the message is from,
to, I can search the subject line,
| | 01:44 |
particular key words in the body of the
email, a date range that the message came
| | 01:48 |
in, or went out, whether or not it has an
attachment or not; and even a message
| | 01:53 |
that's in a certain folder.
Now, you'll notice that there's no
| | 02:00 |
deleted folder that's because currently
you can't search deleted items.
| | 02:05 |
That's why if you really think you'll be
needing to search on it later you should
| | 02:08 |
always put it in your archive instead of
deleting it.
| | 02:12 |
So now that we've got this box open,
there's some more things I can search on.
| | 02:16 |
You can use any combinations of these
fields.
| | 02:19 |
For example, I can find an email that has
a word tracking in it and I can search
| | 02:24 |
because I know it came in sometime
between April 1st and April 5th.
| | 02:31 |
Click Search.
And I can see my results.
| | 02:35 |
They're both here in the inbox.
I can also search in a particular folder.
| | 02:41 |
I'm going to clear these criterias by
clicking the mouse, highlighting, and deleting.
| | 02:45 |
For example, if I didn't find the result
that I was looking for I can further
| | 02:49 |
refine it or change my search.
I'm going to search for a particular
| | 02:55 |
folder in the eMarketer folder, because I
remember I saw a newsletter that had
| | 02:58 |
something to do with mobile phones that I
wanted to go back and read.
| | 03:03 |
So I'll search the eMarketer folder for
the mobile keywords.
| | 03:08 |
I'll hit Search.
And here's my results.
| | 03:11 |
So that's how easy it is to search.
When you're done searching, you can just
| | 03:15 |
click back on the inbox, and the search
box will be there waiting for us the next
| | 03:18 |
time we want to use it.
| | 03:21 |
| | Collapse this transcript |
| Scheduling cleanup and sweeping your inbox| 00:00 |
One of Outlook.com's greatest new
innovations is the ability to
| | 00:03 |
periodically sweep your inbox clean.
You can define what items you want to
| | 00:08 |
clean out of your mail file.
It can be a one time sweep or you can
| | 00:11 |
schedule it so it happens automatically.
To do a one time sweep, place a check
| | 00:16 |
mark next to the email that you want to
sweep, meaning all the emails from a
| | 00:20 |
particular person.
Come up to the top of your inbox and
| | 00:25 |
choose Sweep.
Now you can decide whether you want to
| | 00:29 |
Move all from the sender or Delete all
from the sender to get them out of your inbox.
| | 00:35 |
In this case, I'll choose Move all.
It's going to remind me that I'm about to
| | 00:40 |
move messages in this folder that are all
from the same person.
| | 00:44 |
And now I need to select a folder.
I can click the drop-down next to that
| | 00:48 |
and if I don't see the folder I want, I
can click New folder.
| | 00:53 |
I'll call this one Outlook HowTos.
Hit the Enter key and my folder is selected.
| | 01:01 |
I can actually turn this into a rule
while I'm here.
| | 01:03 |
I can select Also move future messages if
I wanted to and any new emails that come
| | 01:07 |
in, will be moved into that folder.
For now I'll leave it unchecked.
| | 01:13 |
And I'm going to select the blue Move All
button.
| | 01:16 |
It goes through and it swept all those
emails into this new folder that I have
| | 01:20 |
on the left side here, that's now called
Outlook HowTos.
| | 01:25 |
You can also schedule a cleanup.
For example, I get an email everyday from eMarketer.
| | 01:33 |
I can place a check marks next to their
name, select Sweep and choose Schedule cleanup.
| | 01:41 |
I can schedule these messages.
For example, I can select whether I only
| | 01:45 |
want to keep the latest message from
them, or whether I want to delete all
| | 01:48 |
messages older than.
And I can click the drop-down next to 10
| | 01:53 |
days and choose my criteria.
Or I can move all messages older than a
| | 01:58 |
certain amount of days to a certain
folder.
| | 02:04 |
It gives me a lot of flexibility.
If I select to only keep the latest
| | 02:07 |
message from the sender it's going to get
rid of all but one.
| | 02:11 |
Because if I haven't caught up with all
of them at least I will have one that I
| | 02:15 |
can always read.
I'm going to click OK and it will clean
| | 02:19 |
them up.
Now, sometimes, if you've set a rule, you
| | 02:23 |
may be afraid that you're going to miss a
particular email or that one of them that
| | 02:26 |
you really need in your inbox is going to
get filed away without you realizing it.
| | 02:33 |
At any time, if you know you need an
email, you can mark it as Important.
| | 02:38 |
To mark an email as Important or, for
example, if there was a particular
| | 02:42 |
newsletter that I wanted to keep, even
after I've told it to only keep the last
| | 02:45 |
one, while this one is in my mail file,
before the next one arrives tomorrow, I
| | 02:49 |
can place a check box next to it, come up
to the Categories, and mark it as Important.
| | 02:58 |
Any email that's marked with the
Important category won't be removed by
| | 03:02 |
the Sweeping tool.
Click Apply.
| | 03:06 |
And now, even when the next one comes in,
this one will remain in my inbox.
| | 03:11 |
So, when you're going about your daily
inbox reading, always be on the lookout
| | 03:14 |
for messages that you can clean up.
| | 03:16 |
| | Collapse this transcript |
|
|
4. Managing Your Outlook.com Account and SettingsAdding other email accounts to Outlook.com| 00:00 |
In addition to checking your Outlook.com
email, you can also take advantage of all
| | 00:03 |
the filing and organizing neat things you
can do with Outlook.com with all your
| | 00:07 |
other email accounts you have.
And you won't have to worry about
| | 00:12 |
checking multiple email accounts in
multiple places.
| | 00:15 |
To add an additional email account, head
on over to the gear icon on the top right
| | 00:19 |
hand of the screen and choose More Mail
Settings.
| | 00:23 |
Click on Your Email Accounts on the top
left hand side of the screen.
| | 00:27 |
Here's where we can see the initial
account that we're using right now, and
| | 00:31 |
the accounts that we've added.
In this case, there are none right now.
| | 00:35 |
Any Outlook aliases, and I'll show you
how to set those up in later videos.
| | 00:40 |
If i scroll down a little bit more, this
is where we can start adding some email accounts.
| | 00:46 |
There's two different types we can set
up.
| | 00:48 |
In addition to adding a POP3 account to
be able to receive additional mail, you
| | 00:52 |
can also add just an email address that
you only want to be able to use to send mail.
| | 00:57 |
But not necessarily check it.
In this case, I'm going to add a Send and
| | 01:01 |
Receive Account.
Start by putting in the email address and
| | 01:04 |
password of the account that you want to
add.
| | 01:07 |
Outlook will do the best it can to figure
out the proper mail settings for that
| | 01:10 |
email account.
But sometimes it can't figure them out.
| | 01:13 |
And if so, you'll need the following.
Your email account and password.
| | 01:17 |
Your POP3 incoming mail server and the
port it uses.
| | 01:23 |
I'm going to put in the user name and
password and click Next.
| | 01:27 |
It's going to try to connect up, and
since Gmail is a pretty major system it
| | 01:30 |
knew what the settings were.
If it didn't, it would have come back.
| | 01:35 |
And that's where I would have needed to
put in my POP3 server information.
| | 01:40 |
It's asking me, when the mail comes in,
where do I want it saved?
| | 01:43 |
It can go right to my inbox.
Or if I want to keep it separate, I can
| | 01:47 |
put it in a new folder called @gmail.
I'm going to do that, and click the blue
| | 01:52 |
Save button.
Once it's done, you'll see your mail from
| | 01:55 |
that account in the special folder that
we created.
| | 01:58 |
Outlook.com will pull that POP3 account
every 30 minutes.
| | 02:03 |
Now that interval can't be changed, 30
minutes it is.
| | 02:06 |
Because I need to send mail through this,
it needs to verify that I own the address.
| | 02:11 |
Outlook.com will send a special message
to that email address that I put in, and
| | 02:16 |
I have to go and confirm that I own it.
Once I've done that, then I'll be able to
| | 02:21 |
send mail from the account.
Let's see how we're doing.
| | 02:24 |
I'm going to go back to my inbox.
When I've gone into the other email
| | 02:28 |
address and confirmed that I do indeed
own that account, when I click New to
| | 02:32 |
create a new message, there's now a drop
down next to the From in the top left
| | 02:36 |
hand side of the screen.
I can click the arrow, and choose which
| | 02:43 |
address, I want to use as the From
address for the email.
| | 02:47 |
I can send it as normal, hit Send.
And the outgoing address is the one that
| | 02:58 |
I pick.
So, that's how you add any and all
| | 03:01 |
additional email accounts you own, to
Outlook.com.
| | 03:05 |
And you can even use those email
addresses to send your outgoing mail.
| | 03:08 |
| | Collapse this transcript |
| Connecting Facebook and Twitter to your Microsoft account| 00:00 |
A great feature of Outlook.com is the
ability to chat with your available
| | 00:03 |
Facebook friends right from the inbox, as
well as, see recent Twitter updates from
| | 00:07 |
the people that email you, and share
files from SkyDrive.
| | 00:11 |
Here's how you can connect those accounts
that you have to Outlook.com.
| | 00:14 |
On the top right of your screen, instead
of clicking the Gear icon for once, this
| | 00:18 |
time click your name and choose Account
settings.
| | 00:25 |
This is going to take you into the
Microsoft account not your Outlook.com account.
| | 00:29 |
Click the Permissions tab on the left
hand side and click Add accounts.
| | 00:36 |
Here's where you can choose from all the
available social networks that you can
| | 00:39 |
connect up to your Microsoft account.
I'm going to click Twitter.
| | 00:44 |
When I click Connect, I have to authorize
Microsoft access to get to my Twitter account.
| | 00:50 |
I'm already logged into Twitter on this
machine.
| | 00:53 |
So I'm not going to get prompted for my
username and password.
| | 00:56 |
But if you weren't logged in already,
you'll have to put in your username and
| | 00:58 |
password before you can get to the next
screen.
| | 01:02 |
Here's where I can click on the blue
Authorize app button to give Twitter permission.
| | 01:07 |
It's going to take me back to the main
screen once it's done.
| | 01:11 |
And now I can click Done because I've
successfully connected Twitter to my
| | 01:14 |
Outlook.com account.
And Twitter disappears from the list of
| | 01:18 |
available networks to connect to.
Because this opened in a new window, I
| | 01:23 |
can close on the Add accounts window and
I'll get back to my Outlook screen.
| | 01:28 |
I'll also get a new email from Microsoft
that confirms that I've connected Twitter
| | 01:32 |
to SkyDrive.
This means that when I'm in my SkyDrive
| | 01:36 |
account, which is the file sharing
service that I'll talk about later, you
| | 01:39 |
can actually send tweets to you Twitter
followers with links to files that you've
| | 01:43 |
publicly shared.
Now let's suppose you want to remove the
| | 01:48 |
connection completely.
You don't want to be connected up to
| | 01:51 |
Twitter or Facebook anymore.
Click your name again in the right-handed
| | 01:55 |
side of the screen, and choose Account
settings.
| | 01:57 |
Because you're going back into account
settings, every once in a while, you'll
| | 02:00 |
get prompted to put in your password.
(SOUND).
| | 02:08 |
Click Sign in and you'll be brought back
to the Microsoft account screen.
| | 02:12 |
Click Permissions on the left-hand side
again.
| | 02:15 |
And now instead of clicking Add accounts,
click Manage your accounts.
| | 02:22 |
(SOUND).
We can see Twitter, which is the network
| | 02:23 |
that we've connected to.
I'm going to click Edit at the bottom of
| | 02:26 |
the Twitter feed.
And now I have the option to click Remove
| | 02:32 |
this connection completely.
This will revoke my access from Twitter
| | 02:37 |
on my Outlook.com account.
Click Remove.
| | 02:42 |
And now it's gone.
I can click on Add accounts on the left
| | 02:46 |
hand side of the screen.
And Twitter will show up again in the
| | 02:49 |
list of available social networks to
connect to.
| | 02:52 |
And I'll have to start the process all
over again if I want to do it again.
| | 02:56 |
I can close out of this window.
Come back to my inbox.
| | 03:00 |
And that's how you connect, and
disconnect from social networks.
| | 03:04 |
| | Collapse this transcript |
| Creating an email alias| 00:00 |
An email alias is another email address
such as jess@outlook.com that goes to the
| | 00:05 |
same inbox.
This way, you can still gather email in
| | 00:09 |
one place but keep your personal email
address private and not have to give it away.
| | 00:14 |
This is a fantastic feature, and I
recommend setting up an alias just to use
| | 00:17 |
for online purchases or for signing up
for newsletters.
| | 00:20 |
This way, if the junk mail ever gets too
out of hand, you can just delete the
| | 00:24 |
alias and all that email will stop.
And yet, your inbox will still be happily
| | 00:29 |
chugging away with your real email.
Also, if you have a Hotmail.com email
| | 00:33 |
address that you're using, here's where
you could connect a new Outlook.com email
| | 00:37 |
address up.
To create an alias, click the Gear in the
| | 00:41 |
top right hand of the screen and choose
More mail settings.
| | 00:46 |
Select Create an Outlook alias.
(SOUND).
| | 00:49 |
Click in the email address box and here's
where you can put in the alias that you
| | 00:55 |
want to use.
(SOUND) In this case i will call it KinetSignMeUp@Outlook.com.
| | 01:03 |
You can click the pull-down next to
Outlook.com and choose whether you want a
| | 01:07 |
Hotmail.com or a Live.com email address.
Click Create an alias and it's setting it up.
| | 01:16 |
You do have one more thing you need to
choose.
| | 01:18 |
You need to decide whether you want any
emails sent to Kinetsignmeup to go to a
| | 01:22 |
new folder, so that you'll always be able
to quickly identify what emails are
| | 01:26 |
coming into that address or just bring it
to any old folder including your inbox.
| | 01:33 |
I'm fine with having it go to a separate
folder.
| | 01:35 |
So, I'm going to click Done.
I need to wait till I get this
| | 01:42 |
confirmation email that my new alias is
ready to use.
| | 01:45 |
Otherwise, if I give it out or try to
sign up for something and it's not quite
| | 01:48 |
done setting up by Outlook, then those
emails will bounce and I won't get them.
| | 01:53 |
But now, it's ready to go.
So I can start using that
| | 01:56 |
KinetSignMeUp@outlook.com email address
anywhere I need to.
| | 02:00 |
And I can come down here to this folder
on the left hand side, if I want to see
| | 02:04 |
any new email that's come in to that
address.
| | 02:10 |
To get rid of my alias, I can click the
gear, choose More mail settings, and
| | 02:16 |
choose Your email accounts.
Here's where I can see my main email account.
| | 02:23 |
Any external accounts I've added and any
Outlook aliases I've set up, I can click
| | 02:28 |
Details in the Outlook alias screen and
then choose Manage aliases.
| | 02:38 |
(SOUND).
Here's my alias and I'm going to select Remove.
| | 02:43 |
I'm going to get prompted to be sure if
I'm really ready to remove it.
| | 02:47 |
In this case, I am (SOUND) so I'll click
Remove.
| | 02:51 |
And now it's done.
It brought me to my Microsoft account
| | 02:53 |
settings in the same window, and there's
no link back to Outlook.com here, so I'm
| | 02:57 |
just going to go back to my browser and
type in Outlook.com to get back to my inbox.
| | 03:02 |
The last thing that I need to do is get
rid of this folder.
| | 03:06 |
There's nothing in it.
If there was things in it, it's up to me
| | 03:10 |
to decide if I want to keep the emails or
drag them over to my inbox.
| | 03:15 |
In this case, because there's nothing in
there, I can right-click on the folder
| | 03:18 |
and choose Delete.
I get prompted to delete the folder and
| | 03:25 |
I'm going to click the blue Delete
button.
| | 03:28 |
And that's how you set up new aliases
with Outlook.com.
| | 03:33 |
| | Collapse this transcript |
| Creating an email signature| 00:00 |
A mail signature is a bit of text that
automatically gets appended to the bottom
| | 00:03 |
of every email you send out so you don't
have to type it every time.
| | 00:08 |
Typically, a signature contains your
contact information, though it can
| | 00:11 |
contain anything you want it to.
To set up a mail signature, click the
| | 00:15 |
Gear in the top right of your screen and
choose More mail settings.
| | 00:20 |
Click Message font and signature.
The top of your screen is where you can
| | 00:27 |
change the font that you want to start
off with when you start typing new messages.
| | 00:31 |
The bottom part of the screen is where
you can add some personal signature.
| | 00:36 |
I like to hit the Return key a few times
just to leave some extra spaces because
| | 00:40 |
my message body is going to go before the
signature file.
| | 00:44 |
Now, I'm going to create my signature
file by putting in all my contact information.
| | 01:01 |
When I'm done, I can format the text to
make it look pretty.
| | 01:05 |
For example I can highlight text, click
bold, I can italicize certain things,
| | 01:09 |
just like I could when I was making the
body of the email.
| | 01:13 |
Can make the text larger, smaller, change
the font.
| | 01:19 |
You can even change the color.
I can also highlight text and make it a
| | 01:23 |
hyperlink by clicking the chain link
icon.
| | 01:30 |
If I click on the text and highlight it,
it's going to automatically put it in
| | 01:33 |
this list.
I click OK.
| | 01:35 |
And now it's a clickable link.
When I'm happy with my signature file, I
| | 01:40 |
can click Save.
I can click Outlook in the top left hand
| | 01:47 |
corner of the screen.
And now, when I click New to create a new
| | 01:50 |
email, my signature file will
automatically get appended to the bottom
| | 01:54 |
of that screen.
I can get rid of my signature file at any
| | 01:59 |
time by coming back to the Gear, choosing
More mail settings, click Message font
| | 02:04 |
and signature, and just clicking and
dragging, highlighting, deleting
| | 02:08 |
everything, and hitting Save.
I can click Outlook to get to the main
| | 02:15 |
screen again.
Now, when I click New, (SOUND) my
| | 02:18 |
signature file is gone.
I can update it the same way.
| | 02:23 |
That's how you create a signature file
with Outlook.com.
| | 02:27 |
| | Collapse this transcript |
| Creating a vacation responder| 00:00 |
If you're going away on vacation and
want to make sure people know why you
| | 00:03 |
can't return an email right away, you can
set up an automated vacation responder.
| | 00:09 |
This will automatically and instantly
send out a message that you specify to
| | 00:12 |
anyone that sends you an email, or just
people in your Contact list.
| | 00:17 |
Junk mail senders won't get this reply.
And for anyone that sends you more than
| | 00:20 |
one email while you're gone, they won't
receive multiple responses from you.
| | 00:25 |
Outlook.com will send them one response
and then another reminder four days later
| | 00:28 |
if you're still gone and they send you
another email after that.
| | 00:33 |
To create your vacation responder, click
the gear and choose More Mail Settings.
| | 00:38 |
Click on Sending Automated Vacation
Replies.
| | 00:42 |
When you're gone, come in here and choose
send vacation replies to people who email you.
| | 00:48 |
You can choose the dates that you're
going to be gone.
| | 00:50 |
You just need to come in here and
activate it when you're ready to go.
| | 00:54 |
In the box below, type the message that
you want to send while you're gone.
| | 00:58 |
I'm going to paste mine in.
It's usually good if you can specify an
| | 01:03 |
additional contact information for
somebody else if people need to get in
| | 01:06 |
touch with you.
Here at the bottom is where you can place
| | 01:12 |
a check box if you only want to reply to
your contacts.
| | 01:16 |
Unchecking this will reply to anybody
that sends you an email.
| | 01:20 |
When you're done, select Save, and your
vacation reply is active.
| | 01:27 |
Click Outlook to get back to your inbox.
And you can see at the bottom of your
| | 01:31 |
screen, that it's reminding you that your
automatic vacation reply is still on.
| | 01:37 |
To turn this off, click Turn Off Replies,
though it's important to note that this
| | 01:41 |
vacation reply will still run even if
your computer is off or if you are not
| | 01:45 |
logged into Outlook.com.
So I can click Turn Off Replies.
| | 01:52 |
And that will bring me back into this
box.
| | 01:54 |
I then have to go up and choose Don't
Send Any Vacation Replies.
| | 01:59 |
And still I have to click Save after
that.
| | 02:03 |
Only then, is it turned off.
I can get back to my inbox by clicking
| | 02:07 |
the blue Outlook logo in the top left
corner, and I'm ready to get back to work.
| | 02:11 |
| | Collapse this transcript |
| Managing your profile within Outlook.com| 00:00 |
In addition to the setting screen that I
keep showing you, there's two more places
| | 00:03 |
that your Microsoft account has
information about you.
| | 00:07 |
The first one is our Microsoft public
profile.
| | 00:10 |
This is your profile that's seen across
all products that use this Microsoft
| | 00:14 |
account, such as, Xbox Live and Office
365.
| | 00:17 |
To get into that, click your name and
choose Edit profile.
| | 00:23 |
(SOUND).
Here's where you can click Edit to edit
| | 00:26 |
your contact info.
And you can put things in like your birth
| | 00:30 |
date, any information that you want to
make publicly available.
| | 00:35 |
I'm going to hit Cancel.
You can also update and put a profile
| | 00:38 |
picture in here.
You can put in as much or as little as
| | 00:41 |
you like.
Now let's get into your account settings.
| | 00:44 |
Click your name again in the top
right-hand of the screen and choose
| | 00:47 |
Account settings.
This is the second place that contains
| | 00:51 |
info about you.
Here's where you can change your password
| | 00:54 |
and enter security information, which
you'll need if you ever forget your password.
| | 00:59 |
You can also close your account from
here.
| | 01:01 |
All the way at the bottom, there's a link
to close your account.
| | 01:05 |
In the Notifications tab, you can specify
whether or not Microsoft can send you
| | 01:09 |
news and updates via email.
In the Permissions screen, here's where
| | 01:14 |
you can add social networks and specify
parental permissions for a child's account.
| | 01:20 |
Finally, in the Billing tab, you can add
a method of payment similar to the way
| | 01:24 |
iTunes works.
This payment method can be used across
| | 01:28 |
all Microsoft products including XBox
Live, Zune, and the Microsoft Marketplace.
| | 01:34 |
You can close out of this window and in
the top left, click the drop-down Arrow
| | 01:39 |
and choose Mail to get back to your inbox
from these setting screens.
| | 01:46 |
So, I recommend that you take some time
and go to your profile.
| | 01:49 |
And go to your Microsoft account and see
what kind of information you have in
| | 01:52 |
there, or what kind of information you
want to put in there.
| | 01:55 |
| | Collapse this transcript |
| Exploring other Outlook.com settings| 00:00 |
So far, I've gone into Settings a lot, to
show you how to do various tasks, but I
| | 00:04 |
wanted to make sure I didn't skip any
really useful setting.
| | 00:08 |
So, let's click on the gear in the top
right hand side and choose, More mail settings.
| | 00:13 |
And I'll go over some more things.
For starters, you can choose Email
| | 00:16 |
forwarding to forward your Outlook.com
email to another email service.
| | 00:22 |
It's important to note that it will keep
your email on these servers too, so you
| | 00:25 |
may run out of space.
I'm going to click Cancel to get back to
| | 00:28 |
the Profile screen.
You can also upgrade to Ad-free Outlook.
| | 00:35 |
This means that you can pay $19.99 a year
to remove those ads on the right hand side.
| | 00:42 |
If you previously had something called
Hotmail Plus, it carried over those
| | 00:45 |
settings and you already have an ad-free
experience.
| | 00:50 |
In the Writing email section, you can put
in a different Reply to address in case
| | 00:53 |
you wanted to send email from Outlook.com
and have the recipients automatically
| | 00:57 |
direct their reply to someone else.
I'm going to scroll down and go over to
| | 01:04 |
the Reading email section.
You can specify whether things like Reply
| | 01:08 |
all, should be automatically used when
you've been sent an email containing
| | 01:11 |
multiple email addresses.
You can also automatically group emails
| | 01:16 |
by conversation, instead of as separate
individual emails in the inbox.
| | 01:21 |
Finally, in the customizing outlook
section, you can change your language
| | 01:25 |
settings and set up keyboard shortcuts.
If you're coming from an app like Gmail,
| | 01:31 |
you may have been used to keyboard
shortcuts, so you can set those up here.
| | 01:35 |
To get back to your inbox, as always,
click the Outlook logo in the top
| | 01:38 |
left-hand side and you're ready to go.
| | 01:41 |
| | Collapse this transcript |
|
|
5. Working with PeopleIntroducing People in Outlook.com| 00:00 |
Like most email programs, Outlook.com
isn't just email.
| | 00:04 |
It's also contact management, which they
call People.
| | 00:07 |
As most of the people you talk to
nowadays have multiple ways of getting in
| | 00:10 |
touch with them, you don't have to
remember any of it.
| | 00:13 |
Outlook.com's People section can hold all
the email addresses and phone numbers of
| | 00:17 |
the people you talk to the most.
Here's a quick overview of the People screen.
| | 00:22 |
To get into People, click the drop-down
arrow next to Outlook in the top left
| | 00:28 |
hand corner of your screen, and choose
People.
| | 00:33 |
Let's go over what's on your screen,
clockwise, starting at the top left.
| | 00:38 |
The top is your action bar that you can
use to click the drop-down arrow, and
| | 00:41 |
return to Mail.
Up at the top is the Action bar, where
| | 00:46 |
you can create new contacts, manage
contacts and if I select a contact in the
| | 00:51 |
view, I'll get more lists of things that
I can do with that contact.
| | 00:57 |
Over here on the right is how to get into
your Microsoft Profile and your mail
| | 01:01 |
account settings.
Over here, on the right, underneath that,
| | 01:05 |
we'll tell you what social networks
you're connected to.
| | 01:08 |
This is why you may have some contacts in
there that you don't remember adding.
| | 01:14 |
On the left side of the screen, here's
where all your contacts are going to be
| | 01:17 |
listed alphabetically.
Now, you can change that order by
| | 01:21 |
selecting the gear in the top right-hand
side of the screen, and choosing Display Order.
| | 01:28 |
This will change the order in which
they're displayed, by first name or last name.
| | 01:35 |
Above that is the search bar to find a
contact quickly.
| | 01:40 |
The middle of the screen is where you'll
find the contact details of who's open.
| | 01:44 |
Now the first time you go into your
contacts, it's going to look like this.
| | 01:48 |
It's going to prompt you to add contacts
from your social networks if you haven't
| | 01:51 |
already connected up to those social
networks.
| | 01:54 |
Now I've already connected to Twitter in
a previous video.
| | 01:57 |
So you'll notice that Twitter is absent
from this list.
| | 02:01 |
To get rid of this screen click No,
Thanks.
| | 02:06 |
Now, I can click on a Contact and I can
see their details.
| | 02:12 |
I can also see what social network it
pulled that Contact from by looking
| | 02:15 |
underneath the picture.
So, this list can get pretty large, once
| | 02:19 |
you start connecting all your social
networks.
| | 02:22 |
But we'll talk about how to remove
contacts and work with them.
| | 02:25 |
Up next, let's start adding some
contacts.
| | 02:27 |
| | Collapse this transcript |
| Creating and editing contacts| 00:00 |
Let's dive right into adding a new
contact and changing information about
| | 00:03 |
one thats already there.
To add a new contact click the New button
| | 00:07 |
from the action bar, just like you did
when you wanted to compose a new email.
| | 00:12 |
(SOUND).
Now you can Tab through the fields and
| | 00:14 |
put in as much or as little as you want
about the contact.
| | 00:20 |
You can also click the circle with the
plus in it and get some more fields that
| | 00:24 |
you can add.
Scroll down to see all the available
| | 00:30 |
fields that you can add.
For example, next to Personal on the
| | 00:34 |
Email section, I can click the drop down
and choose between a Work email and a
| | 00:38 |
Personal email.
(SOUND).
| | 00:41 |
I can do the same thing to Phone and
Address, and I can also click Other and
| | 00:45 |
add fields like a Birthday or an
Anniversary.
| | 00:49 |
I can also click Notes and write a brief
note about that contact.
| | 01:02 |
When you're happy with your contact,
click the orange Save button, and you'll
| | 01:06 |
be brought back to the contact entry.
Now, notice that it says Outlook
| | 01:10 |
underneath it.
This is because it didn't come from a
| | 01:13 |
social network, I typed it in manually.
You can navigate through all your
| | 01:19 |
contacts by clicking them in the
left-hand side.
| | 01:23 |
And when you find one that you want to
edit, select it and choose Edit from the
| | 01:28 |
top menu.
You can change anything you want, update
| | 01:32 |
information, or add more information.
When you're happy, click Save.
| | 01:40 |
Finally, you can delete a contact by
highlighting them in the view, or as many
| | 01:45 |
as you want, and selecting Delete from
the top action bar.
| | 01:52 |
You'll be prompted to Delete.
Click the orange button and the contact
| | 01:57 |
will go away.
You may have to refresh the screen to see
| | 02:01 |
the changes, and you can do that by just
clicking People in the top left-hand button.
| | 02:06 |
The next time you go back in, the contact
will be deleted.
| | 02:09 |
This is just something that happens when
you're using a web interface rather than
| | 02:12 |
client software.
The last way to add a contact is to go
| | 02:17 |
back to your mail by clicking People in
the top left-hand size, selecting Mail,
| | 02:22 |
and you can add a contact right from your
Inbox.
| | 02:27 |
I can find an email, here's one from
Robert Molina, open it up, and select Add
| | 02:33 |
to contacts.
This will automatically create a contact
| | 02:38 |
behind the scenes and put in the email
address.
| | 02:42 |
If I want to get to that contact I can
select Edit contact to start filling in
| | 02:47 |
more details right away.
For example you can scroll down and see
| | 02:52 |
that it added the email address, but if I
want to know who it is.
| | 02:56 |
I can put in their First name and their
Last name, click Save, and now it's done.
| | 03:06 |
Again, I can Edit it, come up to Name,
and choose anything I want.
| | 03:10 |
So up next, let's start adding some
groups.
| | 03:13 |
And I'll also show you later how to
Import contacts, so that you don't have
| | 03:16 |
to manually type everybody in if you're
coming from another email system.
| | 03:20 |
| | Collapse this transcript |
| Creating and editing contact groups| 00:00 |
A Contact Group is a compilation of email
addresses bundled into one unique contact name.
| | 00:05 |
The group is something that everyone has
in common, or a group of people that you
| | 00:08 |
find yourself always sending email to.
So instead of manually addressing
| | 00:13 |
everyone in an email every time, you can
Add them to the group, then address the
| | 00:16 |
email once using the group name.
This is good for groups of friends, local
| | 00:21 |
clubs, and work departments.
This video's all about working and
| | 00:25 |
managing groups.
To create a group, the first thing that
| | 00:28 |
you need to do is select all the people
that you want to put in that group.
| | 00:32 |
You can do it by placing check marks next
to everybody you want, or, if you know
| | 00:36 |
that everybody has something in common,
like an email address.
| | 00:40 |
You can use the Search bar at the top.
Once you've found everybody, place check
| | 00:45 |
boxes next to them and choose Groups from
the top menu.
| | 00:51 |
Select New group and type in your group
name, hit the Enter key.
| | 01:03 |
And verify that you do want to add
everybody to this group.
| | 01:06 |
Click the red orange Apply button, and
your group is created.
| | 01:11 |
Now, when you want to send an email to
that group, you can go back to your
| | 01:15 |
Inbox, by selecting Inbox from the
drop-down menu on the left-hand side.
| | 01:21 |
Creating a new email, and when you've got
an email open, simply type the name of
| | 01:25 |
your group.
You can just start typing and it will
| | 01:29 |
auto populate and find the group.
Click on it, add your subject, add your
| | 01:34 |
text, click Send, and your message has
been sent to everybody in that group.
| | 01:41 |
You can add new people to the group at
any time.
| | 01:45 |
Let's go back to People, you can select
somebody from the view, click Groups, and
| | 01:51 |
all your available groups will show up in
this drop down list.
| | 01:58 |
So you can just place a check box next to
who you want to add to the group, click
| | 02:02 |
Apply, and they've been added.
Its the same way you can remove somebody
| | 02:07 |
from a group too.
Place a checkbox next to their name click
| | 02:11 |
Groups and just uncheck them, click Apply
and now they've been removed.
| | 02:17 |
To Rename groups or Manage groups, from
the top menu select Groups > Manage groups.
| | 02:24 |
You can Add, Delete or Rename a group.
To Rename a group just start typing, once
| | 02:30 |
you start typing, you'll see the red
Apply button at the bottom right.
| | 02:35 |
You can click on it and your changes are
saved.
| | 02:37 |
You can also hit the trash can to remove
a group, or click the plus sign to create
| | 02:41 |
a new one.
(SOUND).
| | 02:44 |
Click Apply when you're all done, and
you'll get back to the screen.
| | 02:55 |
Finally, to see who's currently in a
group at any given time, you can click
| | 02:59 |
All from the top left-hand side of the
screen.
| | 03:03 |
Click the drop-down arrow next to it and
filter a list from all your groups.
| | 03:08 |
The Available group will show you a list
of people who are available to chat based
| | 03:11 |
on the social networks that you are
connected to.
| | 03:14 |
If I select Install Teams, I can now see
everybody who is in that group.
| | 03:19 |
So these are all the people that's in my
group.
| | 03:22 |
To get back to the main screen, if you
want to see everybody again, just come up
| | 03:25 |
here to the top left and click All.
So that's how you work with Groups with Outlook.com.
| | 03:35 |
| | Collapse this transcript |
| Importing contacts from other social networks| 00:00 |
You can have all your Facebook friends,
Twitter, and Google contacts LinkedIn
| | 00:04 |
contacts and in your Outlook.com People
contact list.
| | 00:08 |
If you never clicked No, thanks on that
first main screen, you'll notice that
| | 00:11 |
when you first go into People.
You'll remember that you saw a list of
| | 00:15 |
available networks that you can add.
Well, if you did click on No, thanks and
| | 00:18 |
it disappeared, you can still get it
back.
| | 00:22 |
You can click Manage, and select Add
People.
| | 00:27 |
Here's where you can see the long list of
social networks that you can connect to.
| | 00:30 |
When you connect to them, your contacts
will be visible in this main contact list.
| | 00:35 |
So don't forget at any time when you're
viewing a contact, you can look at their
| | 00:38 |
name to see which network it's pulling
the contact from.
| | 00:42 |
I can see down here at the bottom that
I've added details to this contact and
| | 00:46 |
it's also pulling it in from Twitter.
So let's click Manage, Add people, and
| | 00:52 |
I'm going to bring in my Google contacts,
because I have a Gmail account also.
| | 00:58 |
So I can connect my Google account to
this account by clicking the blue Connect button.
| | 01:05 |
When you connect to social networks
you'll be prompted to Sign In.
| | 01:08 |
Put in your email and password and click
the blue Sign In button.
| | 01:21 |
We need to get permission for Microsoft
to get in and manage our contacts.
| | 01:26 |
So I'll click the blue Allow Access
button.
| | 01:30 |
When it's all done, we'll get a prompt
that things have been connected
| | 01:33 |
successfully, and I can click Done to
come back to my main screen.
| | 01:38 |
Now it may take some time for the
contacts to show up, but when they do,
| | 01:41 |
they'll show up in this list.
And when I click on their link, I'll see
| | 01:45 |
Google listed here in the available
networks.
| | 01:50 |
I can see that they're slowly coming
through.
| | 01:51 |
You can see that we have a lot more
contacts than we did just a couple of
| | 01:54 |
seconds ago.
And there's the Google icon.
| | 02:00 |
At any time, I can just click Manage and
click Add people to come back here.
| | 02:04 |
And I would actually recommend doing this
every so often, just to see if
| | 02:08 |
Outlook.com has added anymore support for
any other social networks.
| | 02:14 |
Now don't forget at any time, you can
disconnect from a network also.
| | 02:18 |
If you don't want to see these contacts
anymore, up at the top, click your name
| | 02:24 |
at the top right hand side, and select
Account settings.
| | 02:32 |
Sign In, just so they know who you are.
Click Sign In, and you'll be brought to
| | 02:40 |
your Microsoft Account screen.
Go to the Permissions tab, click on
| | 02:45 |
Manage Accounts at the bottom of the
screen and here's where you're signed
| | 02:49 |
into all these accounts.
You can click the Edit button on
| | 02:54 |
whichever social network you want to
disconnect to.
| | 02:58 |
And then click, Remove this connection
completely, from the bottom of the screen.
| | 03:05 |
It'll ask if you're really sure you want
to remove it.
| | 03:07 |
You can click Remove again.
Close out of the screen because it opens
| | 03:11 |
up a new browser window.
Then your contacts will disappear.
| | 03:17 |
It may take a second or two to refresh,
just like it did the first time, but
| | 03:20 |
they'll be gone.
So, again, come back every so often,
| | 03:24 |
click Manage, Add people, and see what
networks you can connect up to.
| | 03:31 |
The right hand side will also tell you
what networks you're currently connected
| | 03:34 |
to, just in case you wonder where all
these contacts are coming from.
| | 03:38 |
| | Collapse this transcript |
| Importing and exporting contacts from a file| 00:00 |
If you're coming from another email
program.
| | 00:02 |
The chances are pretty good that you've
already exported your contacts out of
| | 00:05 |
that program as a comma separated value
file.
| | 00:09 |
If you haven't, in your other email
program, look for an option that says Export.
| | 00:14 |
And then if given a choice, choose CSV,
for comma separated values.
| | 00:18 |
I've already done that.
So now let's import that file into Outlook.com.
| | 00:23 |
From my People list click Manage, and
choose Add People.
| | 00:27 |
From the very bottom of the list select
Import from File.
| | 00:37 |
Now because I have my file as a CSV, I
can click Choose File.
| | 00:42 |
And this will open up the Browse Dialogue
box in which I can browse my file system.
| | 00:46 |
Choose my CSV file and click Choose.
Select the orange Import contacts button.
| | 00:56 |
And my contacts will be imported.
And I'll be prompted if there's duplicate contacts.
| | 01:01 |
That means, if I already had the contact
in Outlook.com, and it imported the same
| | 01:06 |
one again.
I'm going to click Look for duplicate
| | 01:10 |
contacts because I'm going to get the
option to merge them.
| | 01:15 |
Here's the contacts that it found.
I can verify that these are, indeed, the
| | 01:19 |
same people, so I'm going to click Save.
I'm going to get brought back to my
| | 01:26 |
Contact Options screen.
I can Close out of this window if I don't
| | 01:29 |
need it, and head back to my People list.
I can click No thanks, to remove the Add
| | 01:35 |
people list from my screen.
And then the screen will Refresh.
| | 01:41 |
And I can see all my contacts that were
imported.
| | 01:43 |
Now, in addition to importing contacts
from other programs, you can also export
| | 01:48 |
your contacts so you can use them in
other programs.
| | 01:52 |
To export your contacts, choose Manage
and select Export.
| | 01:57 |
The export will be instantly brought to
your Downloads folder.
| | 02:04 |
Now, no matter whether you're on a Mac or
a PC, they'll still go to your Downloads
| | 02:08 |
folder in your file system.
You can view that file by clicking the
| | 02:13 |
top right hand side if you're on a Mac,
or by browsing Windows Explorer and going
| | 02:16 |
to Downloads if you're on a PC.
And choosing the last file that was downloaded.
| | 02:22 |
In this case it's called WLMContacts.csv.
I've already done it once, so it's
| | 02:28 |
duplicated the name.
Here's the list of all my exported contacts.
| | 02:34 |
This is a beautiful CSV file that I can
now import into other programs like
| | 02:37 |
Gmail, or even the regular client version
of Outlook.
| | 02:42 |
So that's how you can Import and Export
your contacts from Outlook.com.
| | 02:47 |
| | Collapse this transcript |
| Managing your contacts| 00:00 |
There aren't that many settings you can
customize for your contacts, but you can
| | 00:03 |
change the way they're displayed in the
View and you can clean them up.
| | 00:07 |
This will check for duplicates and allow
you to merge them, or leave them as they are.
| | 00:11 |
But for now, let's change the way they're
displayed.
| | 00:14 |
If I click the gear icon in the top
right-hand side.
| | 00:17 |
I I can change the display order, whether
I want them displayed by First name and
| | 00:21 |
Last name or a Last name and a First
name, and I can also change the Sort order.
| | 00:27 |
For example, right now it changes the
Sort order by Last name.
| | 00:31 |
This means that I can click on the B next
to their name and instantly jump to
| | 00:35 |
somebody by their last name.
I can also filter out the view based on
| | 00:41 |
social networks.
For example, if I click on the Gear, I
| | 00:46 |
can only see my Twitter contacts by
unchecking everything else, (SOUND)
| | 00:51 |
except for Twitter.
I can come back to the View and turn
| | 00:57 |
things On.
This is a great way to quickly find out
| | 01:01 |
which contacts are coming from which
social network.
| | 01:06 |
Finally, I can check for duplicate
contacts.
| | 01:09 |
Over time, if I'd imported contacts from
various social networks, and put them in
| | 01:13 |
manually from emails.
I may end up with a very long and unruly
| | 01:17 |
list of contacts that's hard to work
with.
| | 01:21 |
I can clean them up by going up to Manage
from the top of the screen, and choosing
| | 01:24 |
Clean up contacts.
This is going to check for duplicates.
| | 01:31 |
It won't do anything without my
permission first, and it tells me what
| | 01:34 |
it's going to do.
For example, here's a contact that I have
| | 01:38 |
two of.
If I click Show details, it's going to
| | 01:42 |
show me what the combined contact details
are going to look like when it's all merged.
| | 01:47 |
If I don't feel comfortable merging that
contact, I can just uncheck it and move
| | 01:52 |
onto the next contact.
So, I can merge whichever contacts I feel
| | 01:56 |
comfortable merging.
And leave the ones alone that I feel
| | 01:59 |
comfortable leaving alone.
When I'm happy with my choices I can
| | 02:03 |
click Save.
Or, to get back to the main screen I can
| | 02:06 |
just select Do this later.
I'll click Save to merge my contacts.
| | 02:12 |
It's good to do this every once in a
while, just to keep your contact list
| | 02:15 |
looking lean and mean.
I'll get brought back to my contacts
| | 02:19 |
screen when it's all done, and then,
whenever I want to change the Sort order
| | 02:23 |
again, I can just click on that View.
So that's how you can change the View,
| | 02:29 |
just a little bit, and clean up your
contacts of duplicates.
| | 02:33 |
| | Collapse this transcript |
|
|
6. Working with the CalendarIntroducing the calendar| 00:00 |
You free email account with Outlook.com
also comes with a bonus of a fully
| | 00:04 |
functional calendar system.
To access your calendar, from the top
| | 00:08 |
left hand side of the screen.
Click the pulldown next to Outlook, and
| | 00:14 |
choose Calendar.
A quick look around will show you that
| | 00:18 |
this is, indeed, a very full featured
calendar.
| | 00:22 |
You can have multiple calendars.
You can create entries by clicking a button.
| | 00:27 |
You can also add To Do items and Task
List items.
| | 00:34 |
You can Subscribe to other calendars, and
you can also Share your calendar quickly
| | 00:38 |
with other people.
You can jump to dates quickly, back and
| | 00:44 |
forth through months.
And you can also go to a certain date
| | 00:47 |
quickly if you need to also.
You can change the Views to make it work
| | 00:51 |
the best that you're going to be able to
work.
| | 00:55 |
This chapter is all about learning how to
use this very clean-lined Calendar System.
| | 01:01 |
| | Collapse this transcript |
| Navigating the calendar| 00:00 |
Let's go through the interface clockwise,
starting from the top.
| | 00:03 |
So that you can understand what you're
looking at when I show you how to use the
| | 00:06 |
features of the Calendar.
So, starting from the top, this is your
| | 00:11 |
navigation bar to get back to Mail,
People, or the Calendar, or your SkyDrive account.
| | 00:19 |
You can click the New button to create
new Events and Task.
| | 00:22 |
And the rest of it is the Action button
to Input Calendar Entries and to Share
| | 00:26 |
your Calendar with other people.
Across from that is where you can get
| | 00:32 |
into your Microsoft Account Settings or
your Calendar options and Filter
| | 00:37 |
Calendars to Display or Hide.
Heading over to the left hand side, here
| | 00:44 |
we can see the time slots.
These are the default when you first go
| | 00:47 |
into your calendar.
And you can change the view, to change
| | 00:50 |
these slots.
Above that is the navigation bars.
| | 00:55 |
You can navigate through weeks or if
you're looking at Month view, it will
| | 00:59 |
navigate through months.
Clicking the arrows will toggle the views
| | 01:03 |
back and forth.
You can hover your mouse over the date to
| | 01:08 |
the right of that, and instantly jump to
a particular date by finding it and
| | 01:12 |
clicking on the entry.
You can click these arrows while you're
| | 01:17 |
in this view to navigate back and forth
through these dates also.
| | 01:21 |
Select a date, your calendar will adjust
accordingly and you can keep working.
| | 01:27 |
You can always go back to today's date
very quickly by hovering your mouse over
| | 01:31 |
the date again and clicking on Today at
the bottom of the calendar.
| | 01:38 |
There's also a way to change the view
heading across from there.
| | 01:42 |
You can change the view, which I'll go
into detail later.
| | 01:45 |
For Month view, Week, Day, your Agenda,
or your Task list.
| | 01:52 |
Finally, in the middle of the screen is
the meat of the calendar.
| | 01:56 |
Depending on what view you've selected.
You'll either see a Week view or a Month
| | 02:01 |
view of your calendar.
You can click on appointments and can
| | 02:06 |
Edit them, or you can scroll up and down
to navigate through all the time slots of
| | 02:10 |
the day.
So that's how you navigate the calendar.
| | 02:16 |
Up next I'll show you how to create
Calendar entries.
| | 02:20 |
| | Collapse this transcript |
| Creating, editing, and deleting a calendar entry| 00:00 |
To create a calendar entry, click the New
button from the top of your screen, or
| | 00:05 |
click the Drop-down arrow and select
Event.
| | 00:09 |
This will bring up the Add Event dialog
box, and now we can start filling out the fields.
| | 00:15 |
The first one that we need to select is
whether an event is all day or not.
| | 00:20 |
If it's all day, I can choose the date
but the start time is grayed out.
| | 00:25 |
If I un-check all day, I can click the
Pull-down menu beside When, choose the
| | 00:30 |
date of my event, and choose the start
time.
| | 00:38 |
Next, I have to choose the duration of my
event.
| | 00:41 |
I can do that from the Pull-down menu, or
select Custom.
| | 00:45 |
And select the date and time.
I can choose where my event is.
| | 00:54 |
And this is just a text field.
I can also select what calendar it's
| | 00:59 |
going to be added to.
We haven't added a new calendar yet, so
| | 01:02 |
in this case there's just one to choose
from.
| | 01:06 |
Now we need to choose how often this
event occurs.
| | 01:08 |
If it's a one time appointment, you can
leave it at the default of Once.
| | 01:12 |
But I can click the Drop-down arrow and
choose a recurrence.
| | 01:16 |
For example, if this is a weekly lunch
date, I can select Weekly.
| | 01:21 |
I can choose how often this is going to
occur, for example, every week on Friday.
| | 01:27 |
I can have it occur twice a week.
I can also put recur every two weeks to
| | 01:31 |
have this occur every other Friday.
I can choose when my recurring event will end.
| | 01:41 |
It defaults to never end, meaning this is
just an ongoing weekly standing appointment.
| | 01:46 |
Or I can choose a set amount of
occurrences for it to happen.
| | 01:50 |
Or I an have it end on a very specific
date.
| | 01:55 |
I can choose a charm for the event, which
is just an icon that will appear next to
| | 02:00 |
the entry, and I can decide whether I
want a reminder for my event.
| | 02:07 |
If I do, I can decide if I want the
reminder to the default of 15 minutes
| | 02:10 |
before the appointment's going to start.
30 minutes, 45 minutes, or even 0 minutes
| | 02:15 |
to have it go off right at the start
time.
| | 02:18 |
If I don't want a reminder at all, I can
just click the Trash icon.
| | 02:23 |
I can specify whether I'm free, or busy.
This will show up if my calendar is
| | 02:28 |
shared and somebody's trying to schedule
an appointment with me.
| | 02:31 |
And also, if I've shared my calendar out
and I don't want anybody to see the
| | 02:35 |
details of this appointment, I can place
a check mark beside Private.
| | 02:42 |
I'm not quite done yet though.
I need to add the title to my event.
| | 02:46 |
This is going to be what shows up in that
main calendar view.
| | 02:53 |
I can add a description which is just for
my reference.
| | 02:56 |
Because I've invited Sally to this, this
part is optional but I can invite here to
| | 03:01 |
this calendar entry.
Click the Attendees tab on the left hand
| | 03:06 |
side and I can invite people.
This means that Sally will get an email
| | 03:10 |
invitation to this calendar entry, and
she can create a new calendar entry for
| | 03:14 |
it on her own calendar.
Put the cursor in invite people, and I'm
| | 03:20 |
going to put in her email address.
Now, because she's in my address book,
| | 03:24 |
it'll auto complete the name for me, but
I could put in any old email address.
| | 03:29 |
They don't have to be in my address book
first.
| | 03:32 |
Click Send Invite, and the calendar entry
is created.
| | 03:37 |
I can see it on my calendar over here.
Friday at 11am, lunch with Sally.
| | 03:43 |
The two arrows signify that it's a
recurring event.
| | 03:48 |
There's one other way that I could have
made this entry.
| | 03:51 |
I can click and drag the start time, for
example, 9:00AM on Sunday, and let go of
| | 03:57 |
the mouse, when I want my appointment to
end.
| | 04:02 |
This will create a new calendar
appointment, starting at 9:00 and ending
| | 04:05 |
at noon.
If I let go, I'm prompted to put in the details.
| | 04:10 |
I can create a very simple entry this
way, or I can click View Details and that
| | 04:13 |
will bring up the larger dialog that we
just saw when we were creating the lunch
| | 04:17 |
with Sally.
If I decide that I chose the wrong time
| | 04:22 |
slots, I can select them here.
Or if I decide I don't want the calendar
| | 04:26 |
entry at all, I can just click anywhere
off the screen and it'll go away.
| | 04:31 |
I can click and drag to create a new
appointment, and click off the screen if
| | 04:34 |
I don't want it.
To edit an event, all I have to do is
| | 04:38 |
wait for the cursor to change to a hand
when I'm hovering my mouse over it, and click.
| | 04:44 |
I can edit the simple details or click
View Details again.
| | 04:48 |
And that will bring up the big
appointment.
| | 04:51 |
Now because this is a recurring event, I
have to choose, do I just want to change
| | 04:55 |
this one particular even that's occurring
on Friday April 5th.
| | 05:00 |
Or do I want to change every event.
I'll click Change All.
| | 05:05 |
Because we've moved the location.
Click Send Update.
| | 05:15 |
And Sally will get notified of the new
change.
| | 05:18 |
I can also delete an appointment by
hovering my mouse over it and selecting Delete.
| | 05:23 |
If it's not a recurring appointment,
it'll just delete the appointment.
| | 05:27 |
But because it's recurring, I now have to
decide whether I just want to delete this
| | 05:30 |
one particular event, or all of them.
I'm just going to just delete this one
| | 05:35 |
event It's asking me again, do I really
want to delete this event?
| | 05:40 |
I'll click Delete.
And now I can type a note to Sally.
| | 05:44 |
Click Send.
And it'll get deleted from the calendar.
| | 05:52 |
But, if I click the right navigational
arrow, I can go next week, and see that
| | 05:56 |
the rest of my appointments are intact,
because we only cancelled that one.
| | 06:02 |
So, that's how you create appointments,
edited them, and delete them.
| | 06:06 |
| | Collapse this transcript |
| Creating, editing, and deleting a task| 00:00 |
In addition to free email and calendar,
you also get built in to-do list
| | 00:03 |
capabilities, and add tasks that you have
to accomplish.
| | 00:08 |
I'll show you how to create, edit, and
delete those tasks.
| | 00:12 |
To create a task, click the Drop-down
arrow next to New and select Task.
| | 00:19 |
You can pick the calendar that you want
the task to be a part of, in this care we
| | 00:22 |
only have one.
You can select and optional due date for
| | 00:26 |
your task, and a time if you have one.
You can specify what the status of your
| | 00:34 |
task is, and the priority.
And you can decide if it needs a reminder
| | 00:38 |
or not.
You can change the duration of the
| | 00:41 |
reminder, or click the Trash icon if you
don't want one at all.
| | 00:45 |
Come up here to top right hand side, and
here's where you put in what the actual
| | 00:50 |
task is.
You can click Add a Description if you
| | 00:54 |
need a little reminder about that task or
if you have more details.
| | 00:57 |
That's entirely optional.
And click Save.
| | 01:03 |
Your task has been created.
You can click on it by viewing details,
| | 01:07 |
down at the bottom of the screen, or you
can just go back to your work.
| | 01:12 |
To view your to-do list, on the
right-hand side of the screen select the
| | 01:16 |
Drop-down next to View, and choose Task.
Here's our task list.
| | 01:24 |
I can see the task, and I can see the due
date if I've set one.
| | 01:29 |
I can also add a new task at anytime by
clicking add a task.
| | 01:33 |
And then just start typing.
Hit the Enter key on your keyboard.
| | 01:39 |
And the task is created.
I can finish a task and mark it complete
| | 01:43 |
by clicking in the checkbox to the left
of the task.
| | 01:47 |
It disappears from my task list, and if I
want to see it, I can click the word
| | 01:51 |
Completed at the bottom.
I can also edit a task at any time by
| | 01:56 |
clicking on it, and it'll bring me back
to that list, where I can say more information.
| | 02:01 |
I can Save or Cancel.
If I want to delete a task, all I have to
| | 02:10 |
do is click the Trashcan icon next to it,
click Delete, and it's gone.
| | 02:17 |
To get back to your calendar, you'll need
to come back over to the View tab, click
| | 02:21 |
the arrow, and select whether you want a
month, week, or day view.
| | 02:28 |
I'll click Week so I can get back to
where I was.
| | 02:31 |
And that's how you work with tasks in
Outlook.com.
| | 02:35 |
| | Collapse this transcript |
| Adding calendars| 00:00 |
You can create additional calendars that
have their own entries, tasks and sharing capabilities.
| | 00:06 |
Maybe you want one calendar just for
work, and one for your family
| | 00:08 |
appointments like dentist or doctor.
You already have your own default
| | 00:13 |
calendar that's yours and a calendar of
holidays.
| | 00:16 |
But to create a new calendar, from the
top action bar, click the Drop-down arrow
| | 00:20 |
next to New and select Calendar.
The first thing you need to do is give
| | 00:25 |
your calendar a name.
I'll call this one family appointments.
| | 00:31 |
You can give your calendar a color, and
you can also give it a charm.
| | 00:35 |
This charm, this icon, will appear next
to any appointment that you create using
| | 00:39 |
that calendar.
Because it's a family calendar, I'll
| | 00:43 |
choose a house.
You can also add a description.
| | 00:47 |
You can decide whether or not you want
your calendar to be shared.
| | 00:54 |
We'll go over sharing calendars in a
different video.
| | 00:57 |
And also what the default reminder is for
any calendar appointments that you create
| | 01:00 |
in this calendar.
You can decide whether or not you want to
| | 01:04 |
receive a daily email schedule, and you
can also add in additional email address
| | 01:08 |
to change where your calendar
notifications are being sent.
| | 01:12 |
Click Save, and your calendar is created.
Now, when I click and drag to make an
| | 01:19 |
appointment, when I let go of my mouse, I
can choose from the list of calenders and
| | 01:24 |
select my family calender.
When I click the Save button, I can
| | 01:30 |
instantly tell which calender it's
pulling it from.
| | 01:34 |
Because, it's the green color that I
chose.
| | 01:36 |
And there's my charm in the top right
hand side.
| | 01:39 |
If I don't want to look at this calendar
any time, I can shut it off from
| | 01:42 |
displaying in the view.
On the top right hand of the screen click
| | 01:46 |
the Gear, and here's my list of
calendars.
| | 01:50 |
I can simply uncheck family appointments
and it will hide all those appointments.
| | 01:56 |
They're not deleted they're just hidden
from the view and at any time I can click
| | 01:59 |
and drag and still make appointments with
that calendar.
| | 02:04 |
They just won't show up in the view.
To turn it back on, I can click on the
| | 02:08 |
Gear again and place a check box next to
it.
| | 02:12 |
To edit my Calendar settings, I can click
on the Gear icon, choose Options, and at
| | 02:18 |
the top of the screen, I can pick from
which calendar I want to edit.
| | 02:26 |
If I click the family appointments
calendar it brings me back to that screen
| | 02:30 |
again where I can change the color, or
the name, or the description.
| | 02:35 |
To delete the calendar altogether, I can
just click the Delete button.
| | 02:41 |
It's going to warn me that I'm about to
delete it.
| | 02:44 |
I can click Delete.
And my calendar's gone along with any
| | 02:47 |
appointments that I might have made using
that calendar.
| | 02:50 |
So that's how you work with multiple
calendars, you can have lots of calendars
| | 02:54 |
for anything that you might need to make
them for.
| | 02:57 |
| | Collapse this transcript |
| Subscribing to calendars| 00:00 |
You can subscribe to other people's
calendars, that is see their calendar on
| | 00:04 |
your calendar as an overlay if they've
allowed you to or if it's a public calendar.
| | 00:09 |
You can subscribe to calendars that are
in iCal format and available publicly as
| | 00:13 |
a URL.
Whenever the owner of that file makes
| | 00:16 |
changes to it, you'll see those changes
reflected on your calendar.
| | 00:20 |
Even though you can't change them
directly.
| | 00:22 |
You can also import calendar entries
directly using the ICS file format, but
| | 00:26 |
it's important to note that those files
aren't going to change.
| | 00:30 |
You'll be seeing a snapshot of the
entries.
| | 00:33 |
That's perfectly fine for importing
things that aren't going to change, like holidays.
| | 00:37 |
To subscribe to a calendar, click the
Import button at the top of the screen.
| | 00:42 |
And instead of importing calendar entries
we're going to click Subscribe on the
| | 00:46 |
left hand side.
Now the first thing that we'll need is
| | 00:49 |
the calendar URL of the calendar that
we're going to subscribe to.
| | 00:54 |
If you want to find some calendars that
you can subscribe to, I have a website
| | 00:57 |
open here that's called icalshare.com.
There's all sorts of calendars that you
| | 01:02 |
can subscribe to.
I'm going to come down here and search.
| | 01:06 |
I'll search for an eclipse calendar.
I'll type eclipse, hit Go, and here's a
| | 01:12 |
couple of them.
Here's a moon phases calendar.
| | 01:18 |
To subscribe to it, I'm going to
right-click this Subscribe to Calendar
| | 01:22 |
button, choose Copy Link to get that URL
that we need.
| | 01:27 |
And then I'm going to come back to my
calendar tab, right-click in the field
| | 01:31 |
and choose Paste.
It puts the calendar URL field in there.
| | 01:38 |
And now I can write the name.
It's my Eclipse calendar.
| | 01:42 |
I can change the color of the calendar
and I can also give it a charm if I want
| | 01:46 |
to though I don't have to.
Click Subscribe and you'll be subscribed
| | 01:55 |
to the calendar.
Now whenever you happen to be scrolling
| | 02:00 |
through your calendar, you could see
entries from that.
| | 02:04 |
For example here's one about a meteor
shower.
| | 02:08 |
Here's one about the moon cycles.
I can toggle these on or off at any time
| | 02:11 |
by clicking on the Gear icon in the top
right of the screen and unchecking my
| | 02:15 |
Eclipse calendar.
The entries are gone, though not deleted.
| | 02:22 |
If I want to get them back again, because
they're just hidden, I can place a
| | 02:25 |
checkmark again beside Eclipse.
If I did want to delete it entirely, I
| | 02:31 |
can click the Gear icon, choose Options,
click on my Eclipse calendar that I've
| | 02:37 |
subscribed to, and choose Delete.
I can also change the color of it, or the
| | 02:44 |
name of it, or the charm of it at any
time.
| | 02:46 |
When I'm done with my changes, if I
didn't want to delete them, I can just
| | 02:50 |
click save.
So, that's how you work with public
| | 02:56 |
calendars in Outlook.com.
| | 02:58 |
| | Collapse this transcript |
| Changing calendar views| 00:00 |
A calendar can't work for you unless it's
set up the way that you work best.
| | 00:04 |
Here's how to change the way your
calendar displays your entries.
| | 00:08 |
The first thing that you can do is change
the way it's displayed by clicking the
| | 00:13 |
Drop-down arrow next to View and choosing
whether you want a Month agenda, a Weekly
| | 00:18 |
view or a Daily view of your calendar.
At any time you can toggle between any
| | 00:26 |
view however you prefer.
You can also navigate back and forth by
| | 00:31 |
clicking the left and right buttons next
to the week view in the top left-hand
| | 00:34 |
side of the screen.
You can change which calendars are
| | 00:41 |
visible by clicking the Gear icon, and
filtering your calendars to show or hide.
| | 00:46 |
If you want to hide a calendar, un-check
it and those entries won't be displayed
| | 00:50 |
on the calendar.
Now, you're not deleting the calendar,
| | 00:54 |
and you're not deleting the entries
either.
| | 00:57 |
You're just making them hide from the
view and then, bringing them back when
| | 00:59 |
you want them.
Click the Gear again, and this time,
| | 01:04 |
select Options to get into some more
display options that you have.
| | 01:09 |
You can change the color of any of these
entries by clicking on the calendar entry
| | 01:12 |
you want to change and choosing a
different color for that calendar.
| | 01:19 |
Scroll down and hit Save to get out of
that calendar's settings and click the
| | 01:23 |
Gear icon again and choose Options to get
back in.
| | 01:30 |
You can change the time zone that your
calendar uses and what time format you want.
| | 01:36 |
For example, if you prefer a 24-time,
instead of an a.m.
| | 01:39 |
and p.m.
time zone, use this radio button instead.
| | 01:44 |
You can also choose which day you want
your calendar week to start on.
| | 01:47 |
Some people prefer Monday, some prefer
Sunday.
| | 01:51 |
You can also change the time that your
calendar starts.
| | 01:54 |
And, which your primary calendar is.
For example, if you find yourself
| | 01:58 |
constantly creating appointments in one
calendar versus the other one, set that
| | 02:01 |
one to your primary.
Lastly, you can decide whether you
| | 02:06 |
want to show the weather on your
calendar.
| | 02:09 |
Place a check mark beside it if you do,
un-check it if you don't.
| | 02:13 |
And you can also decide if you want it in
Celsius or Fahrenheit.
| | 02:17 |
If you move around a lot, you can add a
new location here.
| | 02:21 |
Type in your location, click Search, and
now the calendar will show the weather
| | 02:26 |
for that location.
When you're all done, click the Calendar
| | 02:34 |
button in the top left to get out of
Options.
| | 02:37 |
Click Save.
And, you'll be taken back to your calendar.
| | 02:42 |
So take the time to set it up for how you
work best and you'll be rewarded with a
| | 02:46 |
powerful, personal calendar.
| | 02:49 |
| | Collapse this transcript |
| Sharing the calendar| 00:00 |
You can share your calendar out to
friends, family, or coworkers.
| | 00:03 |
You can also fine tune the level of what
they're allowed to see.
| | 00:07 |
It's up to you to decide if they can add,
edit, or just view events.
| | 00:11 |
You can also decide how much of each
event's details they can see.
| | 00:15 |
To share your calendar, click Share.
And then decide which calendar you
| | 00:20 |
want to share out.
I'll share my default calendar.
| | 00:24 |
And I get two options.
The first option is to share with people
| | 00:28 |
you choose.
This is how I can share a calendar
| | 00:31 |
privately with friends, family or
coworkers by specifying the actual person.
| | 00:37 |
In the To field, I can put in an email
address.
| | 00:42 |
And here's where I decide what kind of
permissions they're going to get.
| | 00:48 |
Are they going to be the co-owner of that
account, meaning, they could do
| | 00:51 |
everything that I can do?
Can they view, edit, and delete items?
| | 00:56 |
Can they view details, view free busy
times, titles, and locations, or just
| | 01:00 |
view free busy times.
This means, they can only see if I'm
| | 01:04 |
available, but they can't see what I'm
actually doing.
| | 01:08 |
This one starts with the most
restrictive, and then they go all the way
| | 01:11 |
down to the least restrictive option.
So you need to think about ahead of time
| | 01:16 |
what kind of permissions you want to give
a person.
| | 01:19 |
In this case, I'm going to let this
person view the details but not edit them.
| | 01:25 |
Click Share and your invitation has been
sent.
| | 01:29 |
And any time I can come back in here to
the Share menu and select Remove
| | 01:33 |
permissions, that will revoke access.
Now, I can send a view-only link to my
| | 01:39 |
calendar by clicking Get a link.
This view-only link will show all the
| | 01:46 |
event information for my calendar.
Alternatively I can create a View Only
| | 01:51 |
link that only shows when I'm free or
busy but not what I'm actually doing.
| | 01:56 |
If I click Create once I've decided which
one I want to share with somebody, here's
| | 02:01 |
my link.
Here's this Web Cal link so that other
| | 02:06 |
people can subscribe to my calendar.
If you watched the video where we
| | 02:10 |
subscribed to a calendar, this link looks
exactly the same.
| | 02:13 |
That's how it looks from the other end.
If you want to view it in a web browser,
| | 02:18 |
you can send somebody this link.
Click the Close button after you've
| | 02:23 |
copied and pasted your links where you
want to, for example to publish them on a
| | 02:26 |
website or to send them to somebody via
e-mail.
| | 02:31 |
You can hit Close.
You can always removed permissions, and
| | 02:34 |
it will render these links invalid.
So if you aren't sure which one to pick,
| | 02:41 |
think first about what you want the end
result to be, and that can help you make
| | 02:44 |
your decision on how to share your
calendar, based on what these choices can
| | 02:47 |
do for you.
Do you want somebody to be able to edit
| | 02:51 |
your calendar, or just look at it?
Does it matter who gets sent that link,
| | 02:55 |
or does it have to be somebody very
specific?
| | 02:58 |
Think first, then share.
| | 03:00 |
| | Collapse this transcript |
| Managing calendar settings| 00:00 |
We've gone over some settings for your
calendar but I did want to call attention
| | 00:03 |
to several more options you can choose
and where to find them.
| | 00:07 |
So click the Gear icon in the top right
hand side of your screen and choose Options.
| | 00:15 |
The first thing that you can choose is
whether or not you want to turn
| | 00:17 |
notifications on or off.
You can uncheck this, and you won't be
| | 00:21 |
notified about any reminders, daily
summaries, or changes you make to the calendar.
| | 00:30 |
You can also click this drop down to
change the language that your calendar
| | 00:33 |
uses, and you can change the time zone if
you should move to another location.
| | 00:43 |
You can change what primary calendar you
use is, that is, if you find that you're
| | 00:46 |
always creating calendar entries and
constantly having to change calendars to
| | 00:50 |
the other one, set that one as your
primary calendar.
| | 00:57 |
You can select when to delete your
completed tasks.
| | 01:00 |
It defaults to never but you can have
them delete either one day or right away
| | 01:04 |
just delete it when you hit complete.
Anywhere from one day to up to a year
| | 01:10 |
after its completed.
And finally you can show or hide the
| | 01:14 |
weather on your calendar.
If you don't like it just uncheck that bar.
| | 01:20 |
Click Save when you're happy and you will
be brought back to your calendar.
| | 01:25 |
Go back and check often to see what the
options are.
| | 01:27 |
Because this is a web-based calendar,
Microsoft may have released new features
| | 01:31 |
at any time.
| | 01:32 |
| | Collapse this transcript |
|
|
7. Using SkyDriveIntroduction to SkyDrive| 00:00 |
SkyDrive is Microsoft's Cloud file
storage and sharing service.
| | 00:05 |
To access SkyDrive from your Outlook
account, click the right drop down menu
| | 00:08 |
next to Outlook in the top left hand side
of your screen, and select SkyDrive.
| | 00:15 |
With SkyDrive, you get seven gigs of
storage space for files, documents,
| | 00:19 |
photos, anything.
You can share these files with other
| | 00:23 |
people, and even download them to your
own computer.
| | 00:26 |
There's a desktop client version of
SkyDrive as well as a smartphone and
| | 00:29 |
tablet addition.
So your files will always be in sync, and
| | 00:33 |
you can access them no matter where you
are.
| | 00:36 |
Your photos can be turned into online
image galleries and there's even a public
| | 00:40 |
folder so that you can share out your
files and photos to anyone who has the link.
| | 00:45 |
This chapter is all about learning how to
use SkyDrive.
| | 00:49 |
| | Collapse this transcript |
| Navigating SkyDrive| 00:00 |
Here's a tour of the SkyDrive interface.
Starting clockwise from the top, I can
| | 00:04 |
click the Pull-down arrow next to
SkyDrive to be returned back to my
| | 00:08 |
Outlook.com inbox, my People view, or my
Calendar.
| | 00:12 |
I can click Create to create an office
web app, or a new folder.
| | 00:20 |
I can also upload a new file of any type.
Also, if I place a check mark next to a
| | 00:25 |
file, the action bar changes and I can do
more things with that file.
| | 00:32 |
Over here on the right, if I click the
Gear icon, I can get into SkyDrive options.
| | 00:38 |
And right below that, I can change the
sort order of my files, as well as toggle
| | 00:43 |
the thumbnail view of how I want to look
at my files.
| | 00:50 |
In the bottom left-hand corner of the
screen, I can see how much of my seven
| | 00:53 |
gigs of storage space I'm using.
I can access my Recycle Bin for my
| | 00:57 |
deleted files.
I can manage my storage space and pay to
| | 01:02 |
get more storage.
And finally, I can download SkyDrive apps
| | 01:06 |
such as the desktop client version and
the tablet and smart phone editions.
| | 01:13 |
Up top, on the left-hand side of the
screen, Files is where I can navigate all
| | 01:17 |
the files that I personally uploaded up
to SkyDrive.
| | 01:22 |
Recent docs are documents that I've
accessed recently, in case I want to find
| | 01:26 |
them quickly.
The Shared section will let me view files
| | 01:30 |
that are shared with me by other SkyDrive
users.
| | 01:34 |
And finally I can browse files and
folders on any PC that has SkyDrive installed.
| | 01:41 |
If I want to search for a specific file
or folder, I can come up here to the
| | 01:44 |
search bar and search SkyDrive.
Finally in the middle of the screen is
| | 01:49 |
where I can look at all my files.
By default, SkyDrive gives me three folders.
| | 01:55 |
A documents folder a pictures folder and
a public folder.
| | 02:00 |
To which I can share files with anybody
that has the link to them.
| | 02:03 |
Up next, I'll show you how to upload,
download, and work with your flies on sky drive.
| | 02:08 |
| | Collapse this transcript |
| Uploading, downloading, and working with files| 00:00 |
Here's how to work with files in
SkyDrive.
| | 00:03 |
The first thing I want to show you is how
to view pictures.
| | 00:06 |
In the pictures folder, I've already
uploaded a few pictures.
| | 00:09 |
If I click on the first one, I'm going to
get a beautiful gallery display in which
| | 00:13 |
I can see everything about the picture.
And to navigate to the next picture in my
| | 00:19 |
pictures folder, I can just click on the
Right arrow and I'll be taken to the next one.
| | 00:25 |
I can navigate through my photos, and go
back and forth using the arrows.
| | 00:33 |
When I'm done with my slide show, I can
click SkyDrive to get back to the main view.
| | 00:38 |
And now I'm ready to upload more files.
To upload a basic file, click the Upload
| | 00:43 |
button, and I'll be brought to my
standard dialog box in which I can browse
| | 00:47 |
to find a file.
I can add multiple files at once on a Mac
| | 00:53 |
by hitting the Cmd key, on a Windows
computer by hitting the Ctrl key, and
| | 00:56 |
selecting each file that I want to
upload.
| | 01:02 |
When I pick them all, click Choose, and I
can see in the bottom right that they're uploading.
| | 01:08 |
However long it takes them to upload
depends on the size of what you're
| | 01:11 |
actually trying to.
In this case, it was two Word documents,
| | 01:14 |
so it didn't take long at all.
I can see them in my file list now.
| | 01:20 |
So, let's create a folder to put these
files in.
| | 01:22 |
Let's start organizing them.
I'm going to click the Create button and
| | 01:26 |
choose Folder.
I'll call this folder, Office Files.
| | 01:31 |
Hit the Enter key, and my folder's been
created.
| | 01:36 |
The number beside the folder will tell
you how many files are in it.
| | 01:40 |
For example, in my documents folder, I
only have one file in it.
| | 01:45 |
I can take these files, hold down my
mouse key and drag them over my folder.
| | 01:51 |
Let go.
And my file's been moved.
| | 01:56 |
I can do that to the second file, click,
drag, and let go over the Office Files folder.
| | 02:02 |
Now I can see that there's two documents
in there.
| | 02:06 |
And when I click the mouse over the
Office Files folder, I can see my files.
| | 02:12 |
I can place a check mark by hovering my
mouse on the top right hand side of the
| | 02:15 |
thumbnail and now I get some more
options.
| | 02:20 |
For example, I can rename the file by
selecting Manage > Rename.
| | 02:24 |
Rename your file, hit the Enter Key, and
it's been renamed.
| | 02:29 |
I can also select Manage > Properties to
view information about it, such as when
| | 02:37 |
it was modified, and how big it is.
I can also move the file, copy it, and
| | 02:49 |
view version history.
I can also click Delete to delete the
| | 02:54 |
file too.
To download the file onto my computer I
| | 02:59 |
can click the Download button and it'll
be brought to my Downloads folder.
| | 03:05 |
From there I can put it on a thumb drive
or access it however I want.
| | 03:11 |
This is great because I can log into
SkyDrive from any browser and download
| | 03:14 |
the file that I need at any time.
Finally, I can share my file.
| | 03:20 |
To share a file, I can click the Sharing
button with it selected, and I have a few choices.
| | 03:27 |
If I'm sharing this with somebody who has
a Microsoft account, this document will
| | 03:31 |
show up in their Shared view in the File
menu.
| | 03:34 |
It's going to require a login for them
before they can even view the file.
| | 03:38 |
I can type in the address, include a
personal message if I want, and I can
| | 03:44 |
specify whether the recipient can edit
the file or just look at it.
| | 03:52 |
Click Share and off it goes.
To remove permissions at any time, I can
| | 04:01 |
come back in here, select Sharing, and
click Remove Permissions.
| | 04:06 |
I can also post to Twitter if I've
connected my Twitter account up to SkyDrive.
| | 04:12 |
What this will let me do is post a public
link to download the file.
| | 04:17 |
I can also choose get a link which is
useful if I haven't connected to Twitter
| | 04:20 |
and choose what kind of link I want.
This will prompt me to choose the level
| | 04:24 |
of access I want to give anyone who has
that link.
| | 04:28 |
For example if I just want the person to
be able to see the file I can create a
| | 04:31 |
view only link.
If I want them to be able to edit it I
| | 04:36 |
can click View and Edit.
And I can also make it public.
| | 04:40 |
Which means that anybody can search for
the file.
| | 04:44 |
Click Done when you're happy.
And anytime you need to get back into
| | 04:48 |
these sharing options, place a check mark
besides the file and choose Sharing.
| | 04:56 |
So that's how you work with files.
You can upload them, download them, move
| | 05:00 |
them around, create folders, delete them,
and even share them out.
| | 05:04 |
| | Collapse this transcript |
| Using Office Web Apps| 00:00 |
Your free Outlook.com account give you
access to SkyDrive.
| | 00:03 |
And using SkyDrive gives you the ability
to create and edit Office files online
| | 00:07 |
using what's called Microsoft web apps.
These are online versions of the Office
| | 00:12 |
products you already know about, like
Word, Excel and PowerPoint.
| | 00:16 |
To create a web app document, click
Create and choose the type of document
| | 00:21 |
you want to create.
For example, you can create a Word
| | 00:26 |
document, an Excel file, a PowerPoint
presentation with slides, a One Note
| | 00:31 |
notebook, and even an Excel survey.
In which you can create questions that
| | 00:36 |
other people can answer.
I'm going to create a Word document.
| | 00:40 |
Before you can use your document you have
to title it and save it.
| | 00:45 |
I'll give it a title and then click
Create.
| | 00:54 |
The Word Web App is going to launch.
And you can see just how close this is to
| | 00:59 |
the desktop version of Microsoft Word.
You can start typing.
| | 01:04 |
Just like you were using Word.
You can even format your text.
| | 01:12 |
I can click and drag and boldface text
and make it larger and italicize it,
| | 01:17 |
change the color.
I can click and drag and even create
| | 01:21 |
bulleted lists.
I can do everything that I would expect
| | 01:25 |
that I could do with Microsoft Word.
If you're familiar with the way the
| | 01:31 |
Ribbon works, I can use these tabs at the
top to switch between all the tasks that
| | 01:34 |
I can do in that document.
And they're further organized by task.
| | 01:40 |
For example, if I click on the Insert
tab, I can choose whether I want to
| | 01:44 |
insert tables, pictures, or links.
If I change to the View tab, I only have
| | 01:49 |
one section called Document views,
whereas if I go to the Home tab, I have
| | 01:54 |
all these options: clipboard, font,
paragraph styles, and I can even check spelling.
| | 02:03 |
When I'm all done editing my document, I
can click the X in the top right-hand
| | 02:07 |
corner of the screen to exit.
I'll be prompted whether or not I want to
| | 02:12 |
save my changes.
In this case I'll click Save.
| | 02:16 |
And I'm brought back to my main files
screen of all my files in SkyDrive.
| | 02:21 |
Here's my packing list file that we just
created.
| | 02:24 |
By default, it creates it in the root
file list, but I can always click and
| | 02:28 |
drag and drag it over any folder that I
create.
| | 02:32 |
Or create a new folder by clicking on
Create, choosing Folder, creating the
| | 02:36 |
folder name like we've already gone over
and then dragging it over that folder.
| | 02:42 |
Now, I can also create an Excel document
by clicking Create > Excel Workbook.
| | 02:48 |
I can title it, and click Create.
It's going to launch the Excel web app.
| | 02:57 |
Now if I decide that I don't really want
that after all I can click the X on the
| | 03:01 |
top right hand side.
And because it makes me save it before I
| | 03:05 |
actually start working on it, if I decide
in the end that I didn't really want that
| | 03:10 |
file I recommend clicking on it right
away going up to manage and choosing Delete.
| | 03:18 |
It's going to delete it from you
SkyDrive, but that way, you won't end up
| | 03:21 |
with a whole bunch of scraggly files
lying around that you started, and didn't
| | 03:24 |
actually need.
So that's how to use the Microsoft Office
| | 03:29 |
web app version of office products that
you already know.
| | 03:32 |
| | Collapse this transcript |
| Managing SkyDrive settings| 00:00 |
Here's some settings that you can change
in SkyDrive.
| | 00:03 |
To access your settings, click the Gear
icon in the top right hand side of the
| | 00:06 |
screen and choose Options.
The first thing you'll see is how much
| | 00:12 |
total storage space you're currently
using.
| | 00:15 |
You get 7 GB of file size space to use,
the blue indicates how much you're using,
| | 00:19 |
the gray is how much you have left.
If you do need more you can click Get
| | 00:26 |
more storage to purchase additional GB of
storage space.
| | 00:31 |
Clicking on Office file formats on the
left hand side, will let you choose the
| | 00:35 |
default file format for any Office
documents you create.
| | 00:40 |
You can choose between the Microsoft
Office Open XML Format.
| | 00:44 |
Which is .docx, .pptx and .xlsx file
formats, or the open document format,
| | 00:50 |
which ends in .odt and .odp.
To know the difference, if you want to
| | 00:56 |
use one or the other, if you use Open
Office, which is a free open sourced
| | 01:00 |
office program.
And you use that more often than you use
| | 01:06 |
Microsoft Office, then select to use the
OpenDocument Format.
| | 01:11 |
Let's go to the People tagging tab.
Here's where you can choose who can tag
| | 01:16 |
photos of you on SkyDrive.
You can also select who's allowed to add
| | 01:20 |
tags on your photos.
When you're done, you can either click
| | 01:25 |
Save to accept your changes, or Cancel to
get back to SkyDrive.
| | 01:29 |
And that's how you can access your simple
SkyDrive Settings.
| | 01:32 |
| | Collapse this transcript |
|
|
8. Other Ways to Get Access to Outlook.comAccessing Outlook.com on a smartphone| 00:00 |
You can directly connect your Smartphone
to Outlook.com.
| | 00:04 |
Each phone has a different name for the
mail system.
| | 00:06 |
I'm going to demonstrate on the iPhone.
But if you're on a Windows phone, you're
| | 00:11 |
going to add a Windows Live account.
And if you're on an Android phone, you
| | 00:16 |
can download the Hotmail app.
Tap Settings and then tap Mail, Contacts, Calendar.
| | 00:24 |
Tap Add Account and then select Microsoft
Hotmail.
| | 00:29 |
Put in your Outlook.com Email address and
Password and you can put anything you
| | 00:34 |
want in the Description.
After that tap Next.
| | 00:38 |
All your settings will be verified.
And here, you can toggle on or off the
| | 00:45 |
fields that you want to sync onto your
smartphone.
| | 00:49 |
When you're happy with your choices tap
Save and your account is added.
| | 00:54 |
Now you can access your Mail and your
Calendar right from your smartphone itself.
| | 01:01 |
To remove the account, tap Hotmail and
select Delete Account.
| | 01:06 |
Tap Delete Account again, and it will
remove your account from your smartphone entirely.
| | 01:13 |
It wont change anything from the account
on the web.
| | 01:16 |
Just your smartphone.
And that's how you sync up your smart
| | 01:18 |
phone, with your Outlook.com Account.
| | 01:21 |
| | Collapse this transcript |
| Configuring Outlook.com on a desktop client| 00:00 |
You can access your Outlook.com mail from
a desktop client without having to go to
| | 00:03 |
the webmail interface.
I'm going to show you how to configure it
| | 00:08 |
on the Windows Live mail client, but the
process will be similar for other desktop
| | 00:11 |
mail clients.
I have Windows Live mail open right now.
| | 00:15 |
I'm going to go to Accounts on the Ribbon
tab and choose Email.
| | 00:22 |
This will bring up the Add New Email
Account box.
| | 00:25 |
And to get started, put in your
Outlook.com email address and password.
| | 00:39 |
You can put in your display name for all
your sent messages.
| | 00:41 |
And click Next.
Now if you are using a mail system that
| | 00:45 |
couldn't automatically configure your
Outlook.com account, you'll have to put
| | 00:52 |
in for the incoming Pop3 server,
imap.live.com.
| | 00:58 |
If it asks you what the outgoing mail
server is.
| | 01:00 |
Put in smtp.live.com.
But I'm going to click Next and let's see
| | 01:06 |
if we can figure out what the settings
are.
| | 01:10 |
Click Yes when it asks if you want to
sign in.
| | 01:13 |
And a green check mark will tell you that
your account was successfully added to
| | 01:18 |
Windows Live Mail.
Click Finish.
| | 01:24 |
And it's going to start to download all
your mail.
| | 01:26 |
To access your accounts, on the left-hand
side, look for your Outlook account and
| | 01:31 |
then, click on the Inbox.
You'll see all the familiar email that
| | 01:35 |
we've been looking at through this entire
course including all our folders that
| | 01:39 |
we've created.
I can navigate the folders, and see all
| | 01:43 |
my e-mails.
It may take some time initially to pull
| | 01:46 |
them down, but they'll be there.
So that's how you can access your
| | 01:52 |
Outlook.com e-mail from any desktop
client.
| | 01:55 |
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| Downloading the SkyDrive desktop client| 00:00 |
If you'd rather not have to create
folders using the web interface on
| | 00:03 |
SkyDrive, you can do it through your
operating systems natural interface.
| | 00:08 |
I'll show you how to download the
SkyDrive client on a Windows machine, and
| | 00:11 |
all my files and folders that I have
online in the cloud here can be accessed
| | 00:14 |
using Windows Explorer or Finder, if
you're on a Mac.
| | 00:20 |
To get started, in SkyDrive, click the
link in the bottom left-hand corner,
| | 00:24 |
titled Get SkyDrive Apps.
You'll be taken to a list of all the apps
| | 00:30 |
you can download, such as the Android
app, an app for the iPhone and iPad, the
| | 00:34 |
Mac version, and the Windows desktop
version.
| | 00:39 |
I'm going to click on the Windows desktop
version, and then click on the blue
| | 00:43 |
Download Now button.
When you're prompted to either run or
| | 00:48 |
save SkyDrive, choose Run, and the
install will begin.
| | 00:55 |
Click Get Started.
And you'll be prompted to put in your
| | 00:59 |
outlook.com user name and password.
Click Sign In, and when your account is
| | 01:05 |
verified, you'll be told where your
SkyDrive folder is going to be placed.
| | 01:17 |
This is where you can find it in Windows
Explorer and it'll also be put in your Favorites.
| | 01:21 |
Click Next, and you can decide what you
want to sync.
| | 01:27 |
I'm perfectly fine syncing everything
because I don't have that much right now.
| | 01:31 |
So I'll leave it as it is and click Next.
I can choose whether I want to fetch my
| | 01:37 |
files from anywhere.
I'm going to leave that checked off
| | 01:40 |
because I may need files from my
computer, even if I'm somewhere else, and
| | 01:43 |
click Done when you're happy with your
choices.
| | 01:48 |
SkyDrive gets installed and it'll open up
Windows Explore and I can see my SkyDrive
| | 01:53 |
area in my favorites.
As you can see it's already brought down
| | 01:59 |
my public folder.
Here's my office files that we created in
| | 02:02 |
an earlier video and my documents folder.
I can copy and paste files right here,
| | 02:07 |
right from my computer.
For example, I'm going to click on documents.
| | 02:14 |
Here's my My Documents folder.
I have all sorts of files in here, and
| | 02:18 |
pictures, and music.
I can take a file, right-click, choose
| | 02:23 |
Copy, bring it over to my SkyDrive file,
go into My Documents or any other file or
| | 02:29 |
folder on Sky Drive that I want to put my
file, right-click, and choose Paste.
| | 02:40 |
The file gets added, and I can see that
it's uploading because of this blue arrow.
| | 02:45 |
When the arrow turns to green, that means
it's successfully uploaded to SkyDrive.
| | 02:51 |
It's green now, so I'm going to close
this window, and let's come back to our
| | 02:55 |
SkyDrive app on the web, and see if it's
there.
| | 02:59 |
I'll click on SkyDrive to refresh the
view.
| | 03:03 |
Click on Files.
Click on My Documents folder because
| | 03:08 |
that's where we put it.
And sure enough here's the file that we
| | 03:12 |
put on our SkyDrive setting from our own
computer.
| | 03:16 |
So that's how easy it is to use sky drive
right from your desktop, and sync files,
| | 03:19 |
so that they'll always be online in the
cloud, when you need them.
| | 03:24 |
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|
|
ConclusionGoodbye| 00:00 |
I hope you liked this course and that you
enjoy using Outlook.com to its fullest potential.
| | 00:05 |
I showed you how to use Outlook.com's
Mail Interface, create and work with
| | 00:09 |
contacts, use the full-featured calendar,
and even how to store and share files
| | 00:13 |
online using SkyDrive.
I suggest following this up with a
| | 00:17 |
Lynda.com course on Office 365, which
will go much more in-depth on how to use
| | 00:21 |
the office web apps.
If you like this course or if you have
| | 00:26 |
any questions, you can find me on Twitter
@NerdGirlJess.
| | 00:31 |
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