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In Outlook 2010 Essential Training, author Karen Fredricks provides in-depth instruction on the key features of Outlook 2010. The course shows how to master fundamental Outlook features including sending and receiving email, creating an address book, and scheduling activities and tasks. It also covers basic administrative tasks including backing up the data file, setting up email accounts, and organizing data both manually and automatically.
Once you set up your e-mail accounts, you'll need to learn how to navigate through Outlook. Although for the most part it's fairly intuitive, it never hurts to have a road map. We start by going to the Start button, and going up to the Outlook icon. Now, one of the nice things about Outlook is if I don't want to open the entire program, I could just go to a single task; for example, I might want to send a new e-mail message, but not bother opening up Outlook. But for now, we're going to go ahead and forge ahead and go into Outlook.
The first thing you might notice is the Ribbon that runs across the top of every Outlook window. The Ribbon is divided into groups of icons, and they also have additional tabs that we can click on to see even more features. Now, anytime you notice a little triangle, that means if you click it, we can actually get a dropdown menu of more choices. Anytime you see the down triangle with a line above it, you can click it and actually get more icons.
Some of the features that you use the most often will be found in the Quick Access toolbar that appears at the very top of the screen. We also have a Search bar that you can click in, and when you click on it, you can type in your search or see more search options. The Navigation bar runs along the left- hand side of the screen, and this shows you all other features that we can find in Outlook; for example, we're currently on the Mail feature, but we can also change to the Calendar, to Contacts, or to Tasks, or if you want to see everything that Outlook has to offer, you can flip over to the Folder List, where we're now seeing things like RSS Feeds and Notes.
But for now, I'm going to flip back to Mail. Depending on the view that you're currently in, you'll see items, and you might see a Preview pane that runs to the right of the screen. You can change your View settings by clicking on the View tab. In this case, we can move the Reading Pane to the bottom of the screen. Running along the far right-hand side, we have a little recap with a small Calendar and a recap of all the activities that we have planned for the rest of the week.
One of the really nice features about Outlook is the File tab, and this is where you can go to set any of your Outlook Preference settings. Once you become familiar with the Outlook interface, you'll want to move on and start learning some of the more advanced functionality that Outlook has to offer.
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