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The Outlook interface

From: Outlook 2010 Essential Training

Video: The Outlook interface

Once you set up your e-mail accounts, you'll need to learn how to navigate through Outlook. Although for the most part it's fairly intuitive, it never hurts to have a road map. We start by going to the Start button, and going up to the Outlook icon. Now, one of the nice things about Outlook is if I don't want to open the entire program, I could just go to a single task; for example, I might want to send a new e-mail message, but not bother opening up Outlook. But for now, we're going to go ahead and forge ahead and go into Outlook.

The Outlook interface

Once you set up your e-mail accounts, you'll need to learn how to navigate through Outlook. Although for the most part it's fairly intuitive, it never hurts to have a road map. We start by going to the Start button, and going up to the Outlook icon. Now, one of the nice things about Outlook is if I don't want to open the entire program, I could just go to a single task; for example, I might want to send a new e-mail message, but not bother opening up Outlook. But for now, we're going to go ahead and forge ahead and go into Outlook.

The first thing you might notice is the Ribbon that runs across the top of every Outlook window. The Ribbon is divided into groups of icons, and they also have additional tabs that we can click on to see even more features. Now, anytime you notice a little triangle, that means if you click it, we can actually get a dropdown menu of more choices. Anytime you see the down triangle with a line above it, you can click it and actually get more icons.

Some of the features that you use the most often will be found in the Quick Access toolbar that appears at the very top of the screen. We also have a Search bar that you can click in, and when you click on it, you can type in your search or see more search options. The Navigation bar runs along the left- hand side of the screen, and this shows you all other features that we can find in Outlook; for example, we're currently on the Mail feature, but we can also change to the Calendar, to Contacts, or to Tasks, or if you want to see everything that Outlook has to offer, you can flip over to the Folder List, where we're now seeing things like RSS Feeds and Notes.

But for now, I'm going to flip back to Mail. Depending on the view that you're currently in, you'll see items, and you might see a Preview pane that runs to the right of the screen. You can change your View settings by clicking on the View tab. In this case, we can move the Reading Pane to the bottom of the screen. Running along the far right-hand side, we have a little recap with a small Calendar and a recap of all the activities that we have planned for the rest of the week.

One of the really nice features about Outlook is the File tab, and this is where you can go to set any of your Outlook Preference settings. Once you become familiar with the Outlook interface, you'll want to move on and start learning some of the more advanced functionality that Outlook has to offer.

Show transcript

This video is part of

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Outlook 2010 Essential Training

45 video lessons · 37668 viewers

Karen Fredricks
Author

 
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  1. 1m 14s
    1. Introduction
      1m 14s
  2. 9m 46s
    1. The Outlook interface
      2m 46s
    2. Starting Outlook
      2m 35s
    3. Setting up IMAP/Exchange accounts
      2m 0s
    4. Setting up POP accounts
      2m 25s
  3. 33m 47s
    1. Introducing contacts
      2m 14s
    2. Adding contacts
      6m 7s
    3. Working with business cards
      4m 42s
    4. Viewing contacts
      5m 31s
    5. Searching for contacts
      3m 13s
    6. Creating contact folders
      6m 33s
    7. Creating contact groups
      5m 27s
  4. 21m 24s
    1. Introducing email
      2m 1s
    2. Finding the inbox
      3m 18s
    3. Reading email
      3m 12s
    4. Flagging and categorizing messages
      5m 9s
    5. Organizing messages with folders
      3m 7s
    6. Searching for messages
      4m 37s
  5. 23m 56s
    1. Creating new messages
      4m 48s
    2. Formatting a message
      4m 0s
    3. Replying and forwarding
      2m 54s
    4. Adding attachments
      2m 50s
    5. Working with signatures
      4m 1s
    6. Working with autocorrect and quick parts
      5m 23s
  6. 12m 23s
    1. Setting up protection levels
      5m 34s
    2. Sending spam to the trash pile
      2m 25s
    3. Recovering messages from the spam folder
      4m 24s
  7. 22m 51s
    1. Introducing Calendar
      3m 26s
    2. Creating appointments
      4m 49s
    3. Creating meetings
      4m 7s
    4. Creating and working with multiple calendars
      4m 22s
    5. Setting events and holidays
      6m 7s
  8. 36m 35s
    1. Deleting items from Outlook
      3m 52s
    2. Configuring options
      4m 25s
    3. Using the Conversation view
      3m 34s
    4. Quick Steps
      5m 57s
    5. Setting rules to handle incoming email
      4m 47s
    6. Using drag and drop
      3m 26s
    7. Cleaning up your inbox automatically
      5m 48s
    8. Managing Outlook data
      4m 46s
  9. 12m 52s
    1. Outlook Social Connector
      3m 7s
    2. Subscribing to blogs
      2m 50s
    3. Creating notes
      2m 33s
    4. Creating and organizing tasks
      4m 22s
  10. 28s
    1. Goodbye
      28s

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