Easy-to-follow video tutorials help you learn software, creative, and business skills.Become a member

Organizing messages

From: Outlook 2007 Essential Training

Video: Organizing messages

We've been reading e-mail messages, categorizing them, flagging them, checking out the attachments in them. But once you've read your e-mail messages, you're probably going to want to organize things a little bit. Maybe save them in some folders and move them around. So let's take a little bit of a look at folders, and how you can use them to organize your e-mail. In the left navigator over here, we see Mail Folders. We see all the default ones in here, under Personal Folders is our Deleted Items, Inbox, Junk Mail, things along those lines. Now if you're working in a corporate environment and are attached to an Exchange server instead of Personal Folders, it may say Your Name Mailbox, or something along those lines.

Organizing messages

We've been reading e-mail messages, categorizing them, flagging them, checking out the attachments in them. But once you've read your e-mail messages, you're probably going to want to organize things a little bit. Maybe save them in some folders and move them around. So let's take a little bit of a look at folders, and how you can use them to organize your e-mail. In the left navigator over here, we see Mail Folders. We see all the default ones in here, under Personal Folders is our Deleted Items, Inbox, Junk Mail, things along those lines. Now if you're working in a corporate environment and are attached to an Exchange server instead of Personal Folders, it may say Your Name Mailbox, or something along those lines.

But the same default folders should be here. You can also create your own folders anytime you'd like. To do that, you can either go up here where it says "New" and hit this small drop-down arrow and choose Folder. Or alternatively, you can right-click over here on any one of the folders here and choose New Folder. Either way, when you get to the New Folder dialog, the first thing you need to do is enter a name. So, I want a place to save some of my e-mail, so I'm going to call this Saved Messages.

Then you can tell it what you plan to put in here. Because of course, you can put folders in place that would contain different types of items like Contact items or Calendar items. It's going to be Mail and Post Items. For me, this is going to be e-mail. And then you can say where you want to put it. So do you want to put it in your Inbox? Do you want to be a subfolder? I don't, I want it to be a subfolder of Personal Folders, so I want it put it in there and then click OK. And here we can see, we just created a new folder called Saved Messages. There's currently nothing in it. Let's go back to our e-mail for a moment.

Now there's a few messages in here, and let's say this one here, this bottom one, that says Greetings, maybe I want to move that into my Saved Messages folder. Well there's a couple of ways to do that. One is, of course, I can just Left- click and hold the mouse down, drag it over, and drop it into Saved Messages. If I go take a look at Saved Messages now, you can see that I've dragged and dropped that in there. Let's go back to our Inbox and see what else we can do. Now you could also do it by right- clicking on it and choosing Move to Folder, and move it into Saved Messages that way.

Or, if you double-click to open up a message, one of the items on the Ribbon is Move to Folder. So let's click that, and here's a list of the folders I might be able to move it to. I'm going to choose Saved Mail again, and again, it's moved it down to Saved Mail. So there in my Saved Messages folder are the e-mails I've moved in there. Now if you choose, you can also add additional folders underneath that. Lots of flexibility, so I'm going to right-click, choose New Folder again, and I'll call this Personal Items. And at this point I want to make it a subfolder of Saved Messages.

So now I've got a subfolder Saved Messages. If I want to put this in here I can move it in there. So in this way you can make the folders you need to organize your messages. And it's quick and easy to move them around.

Show transcript

This video is part of

Image for Outlook 2007 Essential Training
Outlook 2007 Essential Training

69 video lessons · 31701 viewers

Sean Conrad
Author

 
Expand all | Collapse all
  1. 1m 38s
    1. Welcome
      19s
    2. Starting Microsoft Office Outlook 2007
      1m 19s
  2. 5m 20s
    1. What is Microsoft Office Outlook 2007?
      58s
    2. Exploring the user interface
      1m 33s
    3. Learning about the Ribbon
      2m 11s
    4. Using the Office button and the Quick Access toolbar
      38s
  3. 18m 6s
    1. The Inbox
      58s
    2. Reading email
      2m 14s
    3. Flagging for follow-up
      2m 6s
    4. Categorizing messages
      2m 2s
    5. Previewing attachments
      3m 45s
    6. Organizing messages
      3m 4s
    7. Dragging messages to create other items
      1m 27s
    8. Finding messages
      1m 16s
    9. Deleting messages
      1m 14s
  4. 23m 14s
    1. Creating a message
      27s
    2. Addressing email
      3m 39s
    3. Formatting text
      2m 10s
    4. Attaching and inserting
      6m 38s
    5. Flagging
      1m 41s
    6. Proofing tools
      1m 43s
    7. Sending email
      37s
    8. Sending and receiving internet email
      1m 22s
    9. Replying and forwarding
      2m 15s
    10. Resending a message
      54s
    11. Recalling and replacing a message
      1m 48s
  5. 31m 55s
    1. Viewing the Calendar
      1m 59s
    2. The different types of Calendar items
      55s
    3. Creating Appointments
      1m 9s
    4. Setting Appointment details pt. 1
      4m 46s
    5. Setting Appointment details pt. 2
      38s
    6. Creating Meetings and inviting people
      3m 46s
    7. Responding to Meeting Requests
      4m 11s
    8. Creating Events
      2m 15s
    9. Creating Tasks
      3m 1s
    10. Adding Holidays
      58s
    11. Printing the Calendar
      1m 31s
    12. Sharing Calendars
      4m 16s
    13. Managing multiple Calendars
      2m 30s
  6. 22m 12s
    1. Viewing Contacts
      1m 6s
    2. Searching for Contacts
      1m 48s
    3. Creating a new Contact
      4m 0s
    4. Editing the details of a Contact
      5m 56s
    5. Configuring business cards for Contacts
      4m 23s
    6. Categorizing Contacts
      56s
    7. Creating Distribution Lists
      3m 9s
    8. Printing Contacts
      54s
  7. 9m 30s
    1. Viewing Tasks
      1m 26s
    2. Creating a new Task
      45s
    3. Setting Task details
      4m 4s
    4. Using Reminders
      2m 16s
    5. Completing and deleting Tasks
      59s
  8. 4m 11s
    1. Creating new Notes
      1m 36s
    2. Forwarding Notes
      48s
    3. Date/Time Stamps
      47s
    4. Categorizing Notes
      1m 0s
  9. 32m 22s
    1. Adding additional email accounts
      3m 13s
    2. Creating and using Signatures
      3m 36s
    3. Customizing the look of your email messages
      2m 19s
    4. Polling with Outlook
      2m 51s
    5. Tracking messages
      3m 16s
    6. Directing replies to another email address
      1m 14s
    7. Configuring the Junk E-mail Filter
      8m 31s
    8. Using Rules to stay organized
      4m 35s
    9. Reading RSS feeds
      2m 47s
  10. 9m 23s
    1. Cleaning up your mailbox
      1m 3s
    2. Configuring Outlook options
      4m 34s
    3. Backing up and restoring your Outlook information
      3m 46s
  11. 10s
    1. Goodbye
      10s

Start learning today

Get unlimited access to all courses for just $25/month.

Become a member
Sometimes @lynda teaches me how to use a program and sometimes Lynda.com changes my life forever. @JosefShutter
@lynda lynda.com is an absolute life saver when it comes to learning todays software. Definitely recommend it! #higherlearning @Michael_Caraway
@lynda The best thing online! Your database of courses is great! To the mark and very helpful. Thanks! @ru22more
Got to create something yesterday I never thought I could do. #thanks @lynda @Ngventurella
I really do love @lynda as a learning platform. Never stop learning and developing, it’s probably our greatest gift as a species! @soundslikedavid
@lynda just subscribed to lynda.com all I can say its brilliant join now trust me @ButchSamurai
@lynda is an awesome resource. The membership is priceless if you take advantage of it. @diabetic_techie
One of the best decision I made this year. Buy a 1yr subscription to @lynda @cybercaptive
guys lynda.com (@lynda) is the best. So far I’ve learned Java, principles of OO programming, and now learning about MS project @lucasmitchell
Signed back up to @lynda dot com. I’ve missed it!! Proper geeking out right now! #timetolearn #geek @JayGodbold
Share a link to this course

What are exercise files?

Exercise files are the same files the author uses in the course. Save time by downloading the author's files instead of setting up your own files, and learn by following along with the instructor.

Can I take this course without the exercise files?

Yes! If you decide you would like the exercise files later, you can upgrade to a premium account any time.

Become a member Download sample files See plans and pricing

Please wait... please wait ...
Upgrade to get access to exercise files.

Exercise files video

How to use exercise files.

Learn by watching, listening, and doing, Exercise files are the same files the author uses in the course, so you can download them and follow along Premium memberships include access to all exercise files in the library.


Exercise files

Exercise files video

How to use exercise files.

For additional information on downloading and using exercise files, watch our instructional video or read the instructions in the FAQ.

This course includes free exercise files, so you can practice while you watch the course. To access all the exercise files in our library, become a Premium Member.

Are you sure you want to mark all the videos in this course as unwatched?

This will not affect your course history, your reports, or your certificates of completion for this course.


Mark all as unwatched Cancel

Congratulations

You have completed Outlook 2007 Essential Training.

Return to your organization's learning portal to continue training, or close this page.


OK
Become a member to add this course to a playlist

Join today and get unlimited access to the entire library of video courses—and create as many playlists as you like.

Get started

Already a member?

Become a member to like this course.

Join today and get unlimited access to the entire library of video courses.

Get started

Already a member?

Exercise files

Learn by watching, listening, and doing! Exercise files are the same files the author uses in the course, so you can download them and follow along. Exercise files are available with all Premium memberships. Learn more

Get started

Already a Premium member?

Exercise files video

How to use exercise files.

Ask a question

Thanks for contacting us.
You’ll hear from our Customer Service team within 24 hours.

Please enter the text shown below:

The classic layout automatically defaults to the latest Flash Player.

To choose a different player, hold the cursor over your name at the top right of any lynda.com page and choose Site preferencesfrom the dropdown menu.

Continue to classic layout Stay on new layout
Exercise files

Access exercise files from a button right under the course name.

Mark videos as unwatched

Remove icons showing you already watched videos if you want to start over.

Control your viewing experience

Make the video wide, narrow, full-screen, or pop the player out of the page into its own window.

Interactive transcripts

Click on text in the transcript to jump to that spot in the video. As the video plays, the relevant spot in the transcript will be highlighted.

Are you sure you want to delete this note?

No

Your file was successfully uploaded.

Thanks for signing up.

We’ll send you a confirmation email shortly.


Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

Keep up with news, tips, and latest courses with emails from lynda.com.

Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

   
submit Lightbox submit clicked
Terms and conditions of use

We've updated our terms and conditions (now called terms of service).Go
Review and accept our updated terms of service.