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Outlook 2007 is the latest full-featured emailing and contact management software from the Microsoft Office suite. Instructor Sean Conrad explains each of Outlook 2007's components and new features in detail, from the basics of the main interface to the more advanced elements of the application. Sean covers the Office button and the Quick Access toolbar as well as the ins and outs of reading and writing email. He delves into using the advanced filtering features to prioritize incoming mail and avoid unwanted spam or files. Sean also explains how to integrate Outlook's Calendar and Notes features for increased productivity.
We've been reading e-mail messages, categorizing them, flagging them, checking out the attachments in them. But once you've read your e-mail messages, you're probably going to want to organize things a little bit. Maybe save them in some folders and move them around. So let's take a little bit of a look at folders, and how you can use them to organize your e-mail. In the left navigator over here, we see Mail Folders. We see all the default ones in here, under Personal Folders is our Deleted Items, Inbox, Junk Mail, things along those lines. Now if you're working in a corporate environment and are attached to an Exchange server instead of Personal Folders, it may say Your Name Mailbox, or something along those lines.
But the same default folders should be here. You can also create your own folders anytime you'd like. To do that, you can either go up here where it says "New" and hit this small drop-down arrow and choose Folder. Or alternatively, you can right-click over here on any one of the folders here and choose New Folder. Either way, when you get to the New Folder dialog, the first thing you need to do is enter a name. So, I want a place to save some of my e-mail, so I'm going to call this Saved Messages.
Then you can tell it what you plan to put in here. Because of course, you can put folders in place that would contain different types of items like Contact items or Calendar items. It's going to be Mail and Post Items. For me, this is going to be e-mail. And then you can say where you want to put it. So do you want to put it in your Inbox? Do you want to be a subfolder? I don't, I want it to be a subfolder of Personal Folders, so I want it put it in there and then click OK. And here we can see, we just created a new folder called Saved Messages. There's currently nothing in it. Let's go back to our e-mail for a moment.
Now there's a few messages in here, and let's say this one here, this bottom one, that says Greetings, maybe I want to move that into my Saved Messages folder. Well there's a couple of ways to do that. One is, of course, I can just Left- click and hold the mouse down, drag it over, and drop it into Saved Messages. If I go take a look at Saved Messages now, you can see that I've dragged and dropped that in there. Let's go back to our Inbox and see what else we can do. Now you could also do it by right- clicking on it and choosing Move to Folder, and move it into Saved Messages that way.
Or, if you double-click to open up a message, one of the items on the Ribbon is Move to Folder. So let's click that, and here's a list of the folders I might be able to move it to. I'm going to choose Saved Mail again, and again, it's moved it down to Saved Mail. So there in my Saved Messages folder are the e-mails I've moved in there. Now if you choose, you can also add additional folders underneath that. Lots of flexibility, so I'm going to right-click, choose New Folder again, and I'll call this Personal Items. And at this point I want to make it a subfolder of Saved Messages.
So now I've got a subfolder Saved Messages. If I want to put this in here I can move it in there. So in this way you can make the folders you need to organize your messages. And it's quick and easy to move them around.
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