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Outlook 2007 is the latest full-featured emailing and contact management software from the Microsoft Office suite. Instructor Sean Conrad explains each of Outlook 2007's components and new features in detail, from the basics of the main interface to the more advanced elements of the application. Sean covers the Office button and the Quick Access toolbar as well as the ins and outs of reading and writing email. He delves into using the advanced filtering features to prioritize incoming mail and avoid unwanted spam or files. Sean also explains how to integrate Outlook's Calendar and Notes features for increased productivity.
Outlook can manage multiple Calendars. In the Navigation pane, notice we have a group called "My Calendars", in which there's only a single Calendar called "Calendar". Of course, that's the default Calendar we've been working with all along. Beneath that is another group called Other Calendars, and there's one called Celtics in here. That's the Internet Calendar we subscribe to for the Boston Celtics basketball games. To view the Celtics Calendar, just check the box to the left of its name, and it'll appear side by side with our own Calendar. You can also create additional Calendars of your own. To do that, click the drop-down arrows here beside the "New" button in the toolbar and choose either Folder or Calendar. I'll explain.
Outlook creates and stores everything in folders. So to create a Calendar, all you really need to do is create a new folder and tell Outlook it contains Calendar items. Let's create a new Calendar for our family responsibilities. We've now created a new Calendar called Family. To view it again we'll just check the box to the left of its name, and we can see the Family Calendar here. Let's create a new appointment in our Family Calendar to remember to drive the kids to school on the 15th in the morning.
That's great, except I think it's going to take me longer than that, so I'm going to need to stretch this out a little bit. Make sure I have enough time. Now, it's obvious that I have a bit of a conflict here, but if you want to make that a little bit easier to spot, a good way to do it is actually view the Calendars a little bit differently. We can view them in Overlay Mode. Click the arrow here on a Calendar to overlay it with the others. And we'll do the same with the Celtics Calendar. I'm going to want to put my Calendar on top, because it's the primary one. And I can see the other Calendar items, a little bit grayed out in their respective colors in my Calendar.
Notice it's put two items side by side here, because it's obvious there's a conflict between driving the kids to school, and the New Project Launch Meeting. So I'll either need to reschedule, the Product Launch Meeting, or arrange to have my wife maybe drive the kids to school. Let's take these apart again and view them side by side. I'm going to unclick the Family one and just look at the Celtics Calendar. I'd like to hit a basketball game. I go down to the bottom, there's a basketball game on this day and it's in town, so if I'd like to actually attend that game and there's nothing else to my Calendar right now, I can simply drag the Celtics game from the Celtics Calendar and put it in my Calendar. Note: Make sure you drag it to exactly the same time.
It is possible to move it up and down when you do the dragging, so be careful of that.
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