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Outlook 2007 is the latest full-featured emailing and contact management software from the Microsoft Office suite. Instructor Sean Conrad explains each of Outlook 2007's components and new features in detail, from the basics of the main interface to the more advanced elements of the application. Sean covers the Office button and the Quick Access toolbar as well as the ins and outs of reading and writing email. He delves into using the advanced filtering features to prioritize incoming mail and avoid unwanted spam or files. Sean also explains how to integrate Outlook's Calendar and Notes features for increased productivity.
Outlook 2007 has a new user interface feature called the Ribbon. The Ribbon is available whenever you're creating or editing an object. So let's create a New Mail Message and take a look at the Ribbon. Here it is at the top. The Ribbon is a fancy name for a context-sensitive toolbar, and it's going to change depending on what type of object you are working on, and what you're doing. And it's been designed so that the things you would do most commonly should be available right away. And the most common actions to do are usually much larger buttons.
The Ribbon is broken down into multiple tabs. So we have the Message tab, as well as, if I'm trying to do something like insert a picture into my document here, into my e-mail and I don't see it, I can try the Insert tab, and here I can find the option to Insert a Picture into my e-mail. Let's go back to the Message tab. Within each tab, the different controls are things you can do, are broken down into groups. So all of the texts editing options are here within the basic text group in the Message tab of the Ribbon. Also look for down arrows in the Ribbon.
And that means there might be more to do here. For example, I don't want to just follow up with this particular e-mail message, but I want to do something else with it or something more in-depth. So I'll hit this down arrow so, instead of just following it up today, I can say, Add a Reminder, or I can Flag it For Recipients, so it gives you many more options. If you want to do some proofing other than just a spell check, click this down arrow, and there's many more Proofing tools available here. So look for those down arrows, and if you're looking for something more in-depth, click on those to see what else is available. In the bottom right-hand corner of each group is a little button that will allow you to bring up the options for each of those things.
So for example, in the basic text group, if I click it, we have the full options box for fonts. In the Follow Up options group, we have the full options for the message. So if you want detailed options, look for the little button in the bottom right-hand corner of each group. If you've used Outlook, or indeed Microsoft Office in the past, this will be a little bit new to you. But you'll quickly find that the things you need to do are available quickly and easily on the Ribbon, and they're usually available right where you need them.
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