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Introducing Calendar

From: Outlook 2010 Essential Training

Video: Introducing Calendar

When most people think of Outlook, they think of e-mail and contacts. After all, most people find that the calendar they receive each year from their insurance guy fits the bill quite nicely; however, if you're trying to keep track of your business, your children, and your spouse, as well as your own life, you might want to take a look at what Outlook 2010 has to offer. We're going to take a trip to the calendars by first clicking the Calendar icon in the Navigation Bar. As promised, up pops a calendar. Now, we're currently in the Monthly view, and we can change that view to look at a Daily view, a Work Week view, which just goes Monday-Friday with the assumption that you don't work on Saturday and Sunday, or the Weekly view, which includes Saturday and Sunday but gives you slightly smaller spaces to see your information, or the Monthly view.

Introducing Calendar

When most people think of Outlook, they think of e-mail and contacts. After all, most people find that the calendar they receive each year from their insurance guy fits the bill quite nicely; however, if you're trying to keep track of your business, your children, and your spouse, as well as your own life, you might want to take a look at what Outlook 2010 has to offer. We're going to take a trip to the calendars by first clicking the Calendar icon in the Navigation Bar. As promised, up pops a calendar. Now, we're currently in the Monthly view, and we can change that view to look at a Daily view, a Work Week view, which just goes Monday-Friday with the assumption that you don't work on Saturday and Sunday, or the Weekly view, which includes Saturday and Sunday but gives you slightly smaller spaces to see your information, or the Monthly view.

Now, when we're in any of the views, we can go forward or backwards with the click of a button; for example, if I want to advance in the Monthly view, I'm going to click this right-pointing arrow, and I am now moving up a month or back a month. I can also click the arrows on the calendar itself to advance or to go back. Now, one of the tricks that I like to do is to go to a specific date. So, for example, I might be in my Work Week calendar, and I might want to get to the 18th.

Well, of course, I could advance it, but I could also use one of my favorite tricks, which is to hold down the Ctrl button on your keyboard, and hit the letter G, for Go. Now, if I wanted to go to the 18th, I could simply type in 5/18/10, click on OK, and it's going to take me to that date. That comes in handy if you want to see what day of the week your birthday falls on, for example. Now, once I've been navigating through my calendars, and I want to get back, I can simply click on the Today button, and it will take me right back to Today. Phew! It's nice not to get lost.

Now, one of the things that I very often do is to look at my calendar in List format rather than in a Calendar format. That's easy to do, too. You simply take a trip to the View tab and click on Change View and change your view. So, in this case, we're going to go to the List view. I'm now seeing all my appointments neatly ordered as a list. At that point, I can sort them alphabetically by subject, or by start date, or even location, if I include locations with my calendar appointments.

One of the things that I like to do is to see the priority. So, in that case, I could do a right- click on any one of my column headings, go to the Field Chooser, go down, change the Frequently-used fields to the Task fields, find my Priority, and just drag it up there to that view. I can now see, very easily, which of my activities - close the Field Chooser - are really important. If I decide I don't want to see that field anymore, I can simply drag it to the top, and it disappears.

I want to experiment with the Calendar View a bit until we decide which one feels the most comfortable to you. I generally hang out the weekly calendar, so I can see what's going on on Saturday and Sunday, but a lot of Outlook users prefer the weekly calendar, because the time slots are just a little bit bigger in that view.

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This video is part of

Image for Outlook 2010 Essential Training
Outlook 2010 Essential Training

45 video lessons · 40051 viewers

Karen Fredricks
Author

 
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  1. 1m 14s
    1. Introduction
      1m 14s
  2. 9m 46s
    1. The Outlook interface
      2m 46s
    2. Starting Outlook
      2m 35s
    3. Setting up IMAP/Exchange accounts
      2m 0s
    4. Setting up POP accounts
      2m 25s
  3. 33m 47s
    1. Introducing contacts
      2m 14s
    2. Adding contacts
      6m 7s
    3. Working with business cards
      4m 42s
    4. Viewing contacts
      5m 31s
    5. Searching for contacts
      3m 13s
    6. Creating contact folders
      6m 33s
    7. Creating contact groups
      5m 27s
  4. 21m 24s
    1. Introducing email
      2m 1s
    2. Finding the inbox
      3m 18s
    3. Reading email
      3m 12s
    4. Flagging and categorizing messages
      5m 9s
    5. Organizing messages with folders
      3m 7s
    6. Searching for messages
      4m 37s
  5. 23m 56s
    1. Creating new messages
      4m 48s
    2. Formatting a message
      4m 0s
    3. Replying and forwarding
      2m 54s
    4. Adding attachments
      2m 50s
    5. Working with signatures
      4m 1s
    6. Working with autocorrect and quick parts
      5m 23s
  6. 12m 23s
    1. Setting up protection levels
      5m 34s
    2. Sending spam to the trash pile
      2m 25s
    3. Recovering messages from the spam folder
      4m 24s
  7. 22m 51s
    1. Introducing Calendar
      3m 26s
    2. Creating appointments
      4m 49s
    3. Creating meetings
      4m 7s
    4. Creating and working with multiple calendars
      4m 22s
    5. Setting events and holidays
      6m 7s
  8. 36m 35s
    1. Deleting items from Outlook
      3m 52s
    2. Configuring options
      4m 25s
    3. Using the Conversation view
      3m 34s
    4. Quick Steps
      5m 57s
    5. Setting rules to handle incoming email
      4m 47s
    6. Using drag and drop
      3m 26s
    7. Cleaning up your inbox automatically
      5m 48s
    8. Managing Outlook data
      4m 46s
  9. 12m 52s
    1. Outlook Social Connector
      3m 7s
    2. Subscribing to blogs
      2m 50s
    3. Creating notes
      2m 33s
    4. Creating and organizing tasks
      4m 22s
  10. 28s
    1. Goodbye
      28s

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