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Outlook 2010 Essential Training
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Formatting a message


From:

Outlook 2010 Essential Training

with Karen Fredricks

Video: Formatting a message

What I love about Outlook is the fact that I can make my outgoing messages as fancy or as plain as I want. I'm going to start by making a basic e-mail message. So I head up to the Ribbon and click on New E-mail. My new e-mail message pops open. I'm going to fill in my recipients name, as I usually do, and fill in a Subject. At that juncture, I'm going to fill in the body of my message. That looks pretty good for starters, but I'd like to jazz it up a bit.
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  1. 1m 14s
    1. Introduction
      1m 14s
  2. 9m 46s
    1. The Outlook interface
      2m 46s
    2. Starting Outlook
      2m 35s
    3. Setting up IMAP/Exchange accounts
      2m 0s
    4. Setting up POP accounts
      2m 25s
  3. 33m 47s
    1. Introducing contacts
      2m 14s
    2. Adding contacts
      6m 7s
    3. Working with business cards
      4m 42s
    4. Viewing contacts
      5m 31s
    5. Searching for contacts
      3m 13s
    6. Creating contact folders
      6m 33s
    7. Creating contact groups
      5m 27s
  4. 21m 24s
    1. Introducing email
      2m 1s
    2. Finding the inbox
      3m 18s
    3. Reading email
      3m 12s
    4. Flagging and categorizing messages
      5m 9s
    5. Organizing messages with folders
      3m 7s
    6. Searching for messages
      4m 37s
  5. 23m 56s
    1. Creating new messages
      4m 48s
    2. Formatting a message
      4m 0s
    3. Replying and forwarding
      2m 54s
    4. Adding attachments
      2m 50s
    5. Working with signatures
      4m 1s
    6. Working with autocorrect and quick parts
      5m 23s
  6. 12m 23s
    1. Setting up protection levels
      5m 34s
    2. Sending spam to the trash pile
      2m 25s
    3. Recovering messages from the spam folder
      4m 24s
  7. 22m 51s
    1. Introducing Calendar
      3m 26s
    2. Creating appointments
      4m 49s
    3. Creating meetings
      4m 7s
    4. Creating and working with multiple calendars
      4m 22s
    5. Setting events and holidays
      6m 7s
  8. 36m 35s
    1. Deleting items from Outlook
      3m 52s
    2. Configuring options
      4m 25s
    3. Using the Conversation view
      3m 34s
    4. Quick Steps
      5m 57s
    5. Setting rules to handle incoming email
      4m 47s
    6. Using drag and drop
      3m 26s
    7. Cleaning up your inbox automatically
      5m 48s
    8. Managing Outlook data
      4m 46s
  9. 12m 52s
    1. Outlook Social Connector
      3m 7s
    2. Subscribing to blogs
      2m 50s
    3. Creating notes
      2m 33s
    4. Creating and organizing tasks
      4m 22s
  10. 28s
    1. Goodbye
      28s

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Outlook 2010 Essential Training
2h 55m Beginner Jun 22, 2010

Viewers: in countries Watching now:

In Outlook 2010 Essential Training, author Karen Fredricks provides in-depth instruction on the key features of Outlook 2010. The course shows how to master fundamental Outlook features including sending and receiving email, creating an address book, and scheduling activities and tasks. It also covers basic administrative tasks including backing up the data file, setting up email accounts, and organizing data both manually and automatically.

Topics include:
  • Using the Office 2010 Backstage View
  • Using and customizing the Office 2010 Ribbon
  • Using Outlook as an email client
  • Filtering email with Quick Steps
  • Scheduling with multiple calendars
  • Creating tasks for to-do items
  • Taking notes
  • Adding multiple addresses and phone numbers for contacts
  • Reading blog posts
  • Integrating with social networking sites
Subjects:
Business Computer Skills (Windows) Email Teacher Tools Education Student Tools
Software:
Outlook
Author:
Karen Fredricks

Formatting a message

What I love about Outlook is the fact that I can make my outgoing messages as fancy or as plain as I want. I'm going to start by making a basic e-mail message. So I head up to the Ribbon and click on New E-mail. My new e-mail message pops open. I'm going to fill in my recipients name, as I usually do, and fill in a Subject. At that juncture, I'm going to fill in the body of my message. That looks pretty good for starters, but I'd like to jazz it up a bit.

So I'm going to head over to the Format Text tab and give it a click. This is where I find all my formatting options. Now, first of all, it's important to understand the difference between HTML, Plain Text, and Rich Text E-mail. HTML can include all of the fun things like colors and sizes and even graphics, if you want. Plain Text won't allow you to jazz up that e-mail, but it's a good choice if you're sending to people that you know read your e-mail on a cell phone.

Now Rich Text is kind of a cross between the two; however, Rich Text is kind of an old system that not a lot of people are using anymore. So for our e-mail, we're going to stick to HTML. Now, my message looks pretty good but again, I want to give it a little bit more pizzazz. So I'm going to take this word "race" and highlight it by giving it a double-click. At this point, I can apply any of my formatting options. In this case, I'm going to bold it, I'm going to underline it, and I'm even going to change the Color to red. So far so good.

Let's see what else I can do. I might decide that bullets would really make my message stand out. So I'm going to click here in front of this line and hit the Bullets icon. If you want to create more bullets, you can simply click in front of your words and hit the Enter key and continue on your way with more bullets. One of the other things that I do is I like to emphasize words, but sometimes I forget exactly what emphasis I put on a word; for example, I can see that race is basically bolding and underlining, and it turned it red, but maybe I'd like to apply those same formatting options to other words.

So what I'm going to do is click on the word race, and then I'm going to hit my Format Painter. Now, once I've clicked my Format Painter, I can click on any other word, and that word will now have the same exact options. I can apply those options to as many words as I want. Finally, I'd like to insert a graphic, and Outlook helps me with that as well. I'm going to take a trip over to the Insert tab and give that a click.

And you can see that we have Clip Art, which are some of the pictures that come installed on your computer when you install Microsoft Office 2010. I'm going to give the Clip Art a click, and then I'm going to look for some cars. So I type in my criteria and click on Go and sure enough, Outlook came up with some graphics. I think I like this one, so I'm going to double-click it, and I now have a car in the middle of my e-mail message. I'm going to close the Clip Art.

If I decide that picture is just a little bit too big, I can grab one of the handles, hold down my left button and just drag it up a little bit so that my car is smaller. At this point, I can send that message, knowing that I've got a bright and colorful e-mail. Most of the time I stick to the basics when sending e-mail and simply fill in my message and then hit the Send button, but it's really nice to know that I have so many options to choose from, should I decide that I need a little bit more pizzazz in my life.

Find answers to the most frequently asked questions about Outlook 2010 Essential Training.


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Q: The author covers Quick Parts in detail in Chapter 4, but doesn't mention how to delete them. How do I delete Quick Parts?
A: To delete a Quick Part, go to the Insert tab on the Ribbon. Select the Quick Parts dropdown menu and right-click on the Quick Part. Choose Organize and Delete.

The Organize and Delete dialog box will open. Select the Quick Part and clock Delete.

Note: The Organize and Delete option is selectable only in rich text editing mode. If you are composing an email in plain text mode, the option will appear grayed out.
 
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