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In Outlook 2010 Essential Training, author Karen Fredricks provides in-depth instruction on the key features of Outlook 2010. The course shows how to master fundamental Outlook features including sending and receiving email, creating an address book, and scheduling activities and tasks. It also covers basic administrative tasks including backing up the data file, setting up email accounts, and organizing data both manually and automatically.
What I love about Outlook is the fact that I can make my outgoing messages as fancy or as plain as I want. I'm going to start by making a basic e-mail message. So I head up to the Ribbon and click on New E-mail. My new e-mail message pops open. I'm going to fill in my recipients name, as I usually do, and fill in a Subject. At that juncture, I'm going to fill in the body of my message. That looks pretty good for starters, but I'd like to jazz it up a bit.
So I'm going to head over to the Format Text tab and give it a click. This is where I find all my formatting options. Now, first of all, it's important to understand the difference between HTML, Plain Text, and Rich Text E-mail. HTML can include all of the fun things like colors and sizes and even graphics, if you want. Plain Text won't allow you to jazz up that e-mail, but it's a good choice if you're sending to people that you know read your e-mail on a cell phone.
Now Rich Text is kind of a cross between the two; however, Rich Text is kind of an old system that not a lot of people are using anymore. So for our e-mail, we're going to stick to HTML. Now, my message looks pretty good but again, I want to give it a little bit more pizzazz. So I'm going to take this word "race" and highlight it by giving it a double-click. At this point, I can apply any of my formatting options. In this case, I'm going to bold it, I'm going to underline it, and I'm even going to change the Color to red. So far so good.
Let's see what else I can do. I might decide that bullets would really make my message stand out. So I'm going to click here in front of this line and hit the Bullets icon. If you want to create more bullets, you can simply click in front of your words and hit the Enter key and continue on your way with more bullets. One of the other things that I do is I like to emphasize words, but sometimes I forget exactly what emphasis I put on a word; for example, I can see that race is basically bolding and underlining, and it turned it red, but maybe I'd like to apply those same formatting options to other words.
So what I'm going to do is click on the word race, and then I'm going to hit my Format Painter. Now, once I've clicked my Format Painter, I can click on any other word, and that word will now have the same exact options. I can apply those options to as many words as I want. Finally, I'd like to insert a graphic, and Outlook helps me with that as well. I'm going to take a trip over to the Insert tab and give that a click.
And you can see that we have Clip Art, which are some of the pictures that come installed on your computer when you install Microsoft Office 2010. I'm going to give the Clip Art a click, and then I'm going to look for some cars. So I type in my criteria and click on Go and sure enough, Outlook came up with some graphics. I think I like this one, so I'm going to double-click it, and I now have a car in the middle of my e-mail message. I'm going to close the Clip Art.
If I decide that picture is just a little bit too big, I can grab one of the handles, hold down my left button and just drag it up a little bit so that my car is smaller. At this point, I can send that message, knowing that I've got a bright and colorful e-mail. Most of the time I stick to the basics when sending e-mail and simply fill in my message and then hit the Send button, but it's really nice to know that I have so many options to choose from, should I decide that I need a little bit more pizzazz in my life.
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