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Outlook 2007 is the latest full-featured emailing and contact management software from the Microsoft Office suite. Instructor Sean Conrad explains each of Outlook 2007's components and new features in detail, from the basics of the main interface to the more advanced elements of the application. Sean covers the Office button and the Quick Access toolbar as well as the ins and outs of reading and writing email. He delves into using the advanced filtering features to prioritize incoming mail and avoid unwanted spam or files. Sean also explains how to integrate Outlook's Calendar and Notes features for increased productivity.
One of the great things about Outlook, integrating my e-mail with some of the functions like my Task list and Calendar, is when I get e-mail I can actually mark it so I can do something about it, and make sure I don't forget. So I've got a new e-mail here, says "Send me your flight details." When I click on it in the Reading pane I can see it's a reminder to send me the flight itinerary so we can make some arrangements here. So I want to make sure I do that on time. So I can just click on this little flag button here to click it, and make it a To-Do item. So simply by clicking that it has added it to my To-Do list.
Notice up at the top I can see "Follow up, Start today", and Due today also. Now, maybe I'm not quite that ready to go here, and in this case, I just need to make sure I do it by tomorrow, so I'm going to right-click on the flag here, and instead of Today, I'm just going to follow it up Tomorrow. Now notice when you do that, As I set the follow date further out, instead of This Week, Next Week, it gets lighter and lighter. So, if you have a list of things with different due dates on them or different flag dates, you can tell instantly which ones are most important to get done or most urgent, based on the color of the flags, so the brightest reddest ones are the ones you need to do right now.
Hopefully not yesterday. You can also set this Follow Up flag by double-clicking or opening up the e-mail and then choosing it this way. Now, we've added three more Follow Up flags here for different e-mail messages. If we go over into our Task list, we can see these three messages, so, here's the send me your flight details I set for tomorrow, here's another one I set for Follow Up for next week.
So simply by marking them for Follow Up it adds tasks to your To-Do list. And this is great, so when we're in our Inbox and we open up our To-Do Bar, we can easily see what we have coming up, which things we might have to do, flagged appropriately.
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