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Outlook 2010 Essential Training
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Finding the inbox


From:

Outlook 2010 Essential Training

with Karen Fredricks

Video: Finding the inbox

I don't know about you, but if I want to read my mail, I need to take a trip out to my mailbox and pick it up. And if I also have a post office box, I have to make a trip over there as well, to pick up any additional mail. The same concept holds true for Outlook. The easiest way to find your mail is to make sure that you've clicked on the Mail icon in the Navigation bar. From there, there is a couple of places to look for your new mail. The most obvious one is to click on your Inbox. That will show you a list of all your mail. Now you might also need to check and see if you have mail in an additional account.
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  1. 1m 14s
    1. Introduction
      1m 14s
  2. 9m 46s
    1. The Outlook interface
      2m 46s
    2. Starting Outlook
      2m 35s
    3. Setting up IMAP/Exchange accounts
      2m 0s
    4. Setting up POP accounts
      2m 25s
  3. 33m 47s
    1. Introducing contacts
      2m 14s
    2. Adding contacts
      6m 7s
    3. Working with business cards
      4m 42s
    4. Viewing contacts
      5m 31s
    5. Searching for contacts
      3m 13s
    6. Creating contact folders
      6m 33s
    7. Creating contact groups
      5m 27s
  4. 21m 24s
    1. Introducing email
      2m 1s
    2. Finding the inbox
      3m 18s
    3. Reading email
      3m 12s
    4. Flagging and categorizing messages
      5m 9s
    5. Organizing messages with folders
      3m 7s
    6. Searching for messages
      4m 37s
  5. 23m 56s
    1. Creating new messages
      4m 48s
    2. Formatting a message
      4m 0s
    3. Replying and forwarding
      2m 54s
    4. Adding attachments
      2m 50s
    5. Working with signatures
      4m 1s
    6. Working with autocorrect and quick parts
      5m 23s
  6. 12m 23s
    1. Setting up protection levels
      5m 34s
    2. Sending spam to the trash pile
      2m 25s
    3. Recovering messages from the spam folder
      4m 24s
  7. 22m 51s
    1. Introducing Calendar
      3m 26s
    2. Creating appointments
      4m 49s
    3. Creating meetings
      4m 7s
    4. Creating and working with multiple calendars
      4m 22s
    5. Setting events and holidays
      6m 7s
  8. 36m 35s
    1. Deleting items from Outlook
      3m 52s
    2. Configuring options
      4m 25s
    3. Using the Conversation view
      3m 34s
    4. Quick Steps
      5m 57s
    5. Setting rules to handle incoming email
      4m 47s
    6. Using drag and drop
      3m 26s
    7. Cleaning up your inbox automatically
      5m 48s
    8. Managing Outlook data
      4m 46s
  9. 12m 52s
    1. Outlook Social Connector
      3m 7s
    2. Subscribing to blogs
      2m 50s
    3. Creating notes
      2m 33s
    4. Creating and organizing tasks
      4m 22s
  10. 28s
    1. Goodbye
      28s

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Outlook 2010 Essential Training
2h 55m Beginner Jun 22, 2010

Viewers: in countries Watching now:

In Outlook 2010 Essential Training, author Karen Fredricks provides in-depth instruction on the key features of Outlook 2010. The course shows how to master fundamental Outlook features including sending and receiving email, creating an address book, and scheduling activities and tasks. It also covers basic administrative tasks including backing up the data file, setting up email accounts, and organizing data both manually and automatically.

Topics include:
  • Using the Office 2010 Backstage View
  • Using and customizing the Office 2010 Ribbon
  • Using Outlook as an email client
  • Filtering email with Quick Steps
  • Scheduling with multiple calendars
  • Creating tasks for to-do items
  • Taking notes
  • Adding multiple addresses and phone numbers for contacts
  • Reading blog posts
  • Integrating with social networking sites
Subjects:
Business Computer Skills (Windows) Email Teacher Tools Education Student Tools
Software:
Outlook
Author:
Karen Fredricks

Finding the inbox

I don't know about you, but if I want to read my mail, I need to take a trip out to my mailbox and pick it up. And if I also have a post office box, I have to make a trip over there as well, to pick up any additional mail. The same concept holds true for Outlook. The easiest way to find your mail is to make sure that you've clicked on the Mail icon in the Navigation bar. From there, there is a couple of places to look for your new mail. The most obvious one is to click on your Inbox. That will show you a list of all your mail. Now you might also need to check and see if you have mail in an additional account.

In this example, Olivia also has a Gmail account, so she needs to periodically check that inbox, as well, for any new incoming messages. Now another place that you might need to check for incoming mail is in your Junk E-Mail folder. Outlook will periodically determine that some of your incoming mail is not the stuff that you want to read and throw it into the Junk E-Mail file, but sometimes it makes a mistake. You might want to periodically look in the Junk E-Mail file, just in case there is something important that was caught.

Now if you have set up a rule governing incoming e-mail, you might have set it to automatically take incoming e-mail and put it into another folder, such as your Current Projects folder. So you might need to look there as well to make sure no e-mail has arrived into that folder. Now that brings us to the question, how do we know if we've got a new e-mail? Well, Outlook makes it real easy. You notice that to the right of my Inbox, I have a number. That means there are four unread messages in that Inbox.

And if we look down here at the Gmail account, you notice that we have one unread message in the Inbox. Now if you are not sure which message you haven't read yet, you notice that most of the messages are regular font color, whereas one of the messages stands out a little bit darker because it's bolded. You'll also notice that the envelope icon is a closed envelope, whereas my read messages show an open envelope. Now when a new e-mail comes in, you can tell Outlook to know when you've received a new mail message.

You can change those options by going over to the File tab and clicking on the Options item from the Navigation bar. Once you get to the Options window, you want to click on Mail and then go down to the Message arrival area. Now the different options include playing a sound, changing the mouse pointer, showing an envelope in the taskbar and displaying a Desktop Alert when new messages arrive. Now, if we have a Desktop Alert, you can determine how long you want to see that alert and how dark you want that alert to be by clicking on the Desktop Alert Settings button.

If I click on this, I can determine how long I want that alert to appear in front of me and how dark I would like it to be. Then I can hit the Preview button to see what it looks like. And there is my alert, right down there at the bottom-right corner. With a traditional mailbox, I don't always know whether or not the mailman has arrived, but with Outlook, I can tell in a glance if I have a new mail.

Find answers to the most frequently asked questions about Outlook 2010 Essential Training.


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Q: The author covers Quick Parts in detail in Chapter 4, but doesn't mention how to delete them. How do I delete Quick Parts?
A: To delete a Quick Part, go to the Insert tab on the Ribbon. Select the Quick Parts dropdown menu and right-click on the Quick Part. Choose Organize and Delete.

The Organize and Delete dialog box will open. Select the Quick Part and clock Delete.

Note: The Organize and Delete option is selectable only in rich text editing mode. If you are composing an email in plain text mode, the option will appear grayed out.
 
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