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Outlook 2007 Essential Training

Creating and using Signatures


From:

Outlook 2007 Essential Training

with Sean Conrad

Video: Creating and using Signatures

Outlook 2007 will allow you to customize your e-mail messages by adding Signatures to them. To configure Signatures, simply open a new e-mail message. In the Ribbon, in the Include group, you'll see a button for Signatures. And when you press it, it'll allow you to choose from any Signatures you have configured, and also click Signatures to configure them. You can see that I currently have two different Signatures set up, one for Work (Business Card), one for Work (plain), and they just look a little different. I can also choose to associate different Signatures with different e-mail accounts, so if I send it using one of my alternate e-mail accounts, it may have a different Signature attached.
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  1. 1m 38s
    1. Welcome
      19s
    2. Starting Microsoft Office Outlook 2007
      1m 19s
  2. 5m 20s
    1. What is Microsoft Office Outlook 2007?
      58s
    2. Exploring the user interface
      1m 33s
    3. Learning about the Ribbon
      2m 11s
    4. Using the Office button and the Quick Access toolbar
      38s
  3. 18m 6s
    1. The Inbox
      58s
    2. Reading email
      2m 14s
    3. Flagging for follow-up
      2m 6s
    4. Categorizing messages
      2m 2s
    5. Previewing attachments
      3m 45s
    6. Organizing messages
      3m 4s
    7. Dragging messages to create other items
      1m 27s
    8. Finding messages
      1m 16s
    9. Deleting messages
      1m 14s
  4. 23m 14s
    1. Creating a message
      27s
    2. Addressing email
      3m 39s
    3. Formatting text
      2m 10s
    4. Attaching and inserting
      6m 38s
    5. Flagging
      1m 41s
    6. Proofing tools
      1m 43s
    7. Sending email
      37s
    8. Sending and receiving internet email
      1m 22s
    9. Replying and forwarding
      2m 15s
    10. Resending a message
      54s
    11. Recalling and replacing a message
      1m 48s
  5. 31m 55s
    1. Viewing the Calendar
      1m 59s
    2. The different types of Calendar items
      55s
    3. Creating Appointments
      1m 9s
    4. Setting Appointment details pt. 1
      4m 46s
    5. Setting Appointment details pt. 2
      38s
    6. Creating Meetings and inviting people
      3m 46s
    7. Responding to Meeting Requests
      4m 11s
    8. Creating Events
      2m 15s
    9. Creating Tasks
      3m 1s
    10. Adding Holidays
      58s
    11. Printing the Calendar
      1m 31s
    12. Sharing Calendars
      4m 16s
    13. Managing multiple Calendars
      2m 30s
  6. 22m 12s
    1. Viewing Contacts
      1m 6s
    2. Searching for Contacts
      1m 48s
    3. Creating a new Contact
      4m 0s
    4. Editing the details of a Contact
      5m 56s
    5. Configuring business cards for Contacts
      4m 23s
    6. Categorizing Contacts
      56s
    7. Creating Distribution Lists
      3m 9s
    8. Printing Contacts
      54s
  7. 9m 30s
    1. Viewing Tasks
      1m 26s
    2. Creating a new Task
      45s
    3. Setting Task details
      4m 4s
    4. Using Reminders
      2m 16s
    5. Completing and deleting Tasks
      59s
  8. 4m 11s
    1. Creating new Notes
      1m 36s
    2. Forwarding Notes
      48s
    3. Date/Time Stamps
      47s
    4. Categorizing Notes
      1m 0s
  9. 32m 22s
    1. Adding additional email accounts
      3m 13s
    2. Creating and using Signatures
      3m 36s
    3. Customizing the look of your email messages
      2m 19s
    4. Polling with Outlook
      2m 51s
    5. Tracking messages
      3m 16s
    6. Directing replies to another email address
      1m 14s
    7. Configuring the Junk E-mail Filter
      8m 31s
    8. Using Rules to stay organized
      4m 35s
    9. Reading RSS feeds
      2m 47s
  10. 9m 23s
    1. Cleaning up your mailbox
      1m 3s
    2. Configuring Outlook options
      4m 34s
    3. Backing up and restoring your Outlook information
      3m 46s
  11. 10s
    1. Goodbye
      10s

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Outlook 2007 Essential Training
2h 38m Beginner Jan 26, 2007

Viewers: in countries Watching now:

Outlook 2007 is the latest full-featured emailing and contact management software from the Microsoft Office suite. Instructor Sean Conrad explains each of Outlook 2007's components and new features in detail, from the basics of the main interface to the more advanced elements of the application. Sean covers the Office button and the Quick Access toolbar as well as the ins and outs of reading and writing email. He delves into using the advanced filtering features to prioritize incoming mail and avoid unwanted spam or files. Sean also explains how to integrate Outlook's Calendar and Notes features for increased productivity.

Subjects:
Business Email
Software:
Outlook
Author:
Sean Conrad

Creating and using Signatures

Outlook 2007 will allow you to customize your e-mail messages by adding Signatures to them. To configure Signatures, simply open a new e-mail message. In the Ribbon, in the Include group, you'll see a button for Signatures. And when you press it, it'll allow you to choose from any Signatures you have configured, and also click Signatures to configure them. You can see that I currently have two different Signatures set up, one for Work (Business Card), one for Work (plain), and they just look a little different. I can also choose to associate different Signatures with different e-mail accounts, so if I send it using one of my alternate e-mail accounts, it may have a different Signature attached.

I can control when I create a new message versus a reply or forward, if any of my Signatures are attached by default. Even if you don't attach any by default, you can always of course add your Signatures using the Signatures button in the Ribbon. Well I've got a couple of work Signatures configured, but I need a personal one. So let's go and create a new one. First we'll need to give it a name. Once you've named it, you'll need to use the Edit Signature box to edit and create the Signature itself. Type in the information you need, and then we can use the Editing tools to configure it.

So I think I'd like my name to be a little bit bigger, I'll choose a larger font. Or maybe bold it. I could also choose a different font for the rest of the message if I'd like. And of course I have my Bold, Italics and Underline options here. In addition, you can change the colors. Automatically, it will just be black, or if you're using a theme for your e-mails, it will use one of the colors that fit with the theme.

I can pick one of the colors on a theme or I can choose another standard color. Here, let's just choose dark blue. In addition, you can also choose the alignment of the text, you can add picture or hyperlink in here, or, and this may be the easiest way to do it, especially if you're creating your own and you already have a Business Card in your Contacts, just click Business Card. and it will allow you to choose from your Contacts and pick a Business Card.

So I've added the Business Card. Now this is my personal one, so the Buisness Card might not be appropriate, I'm going to take it back out. I've configured my Personal Signature, I'm just going to choose OK. Now currently I've got a message here that has my Work (Plain) on it, if I want to different one, I'll click the Signature button, and instead I'll just choose Personal. Notice I don't have to go back edit it. If you choose a different Signature, it just changes it for you.

So there's no need to directly edit the message. Also notice, one of the bonuses of having the Business Card in your signature, is it will also attach it to the e-mail, so if you send an e-mail to someone and your using your Business Signature, and they're using Outlook, they'll be able to add your information directly to their Contact database quickly and easily using the Business Card.

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