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In Outlook 2010 Essential Training, author Karen Fredricks provides in-depth instruction on the key features of Outlook 2010. The course shows how to master fundamental Outlook features including sending and receiving email, creating an address book, and scheduling activities and tasks. It also covers basic administrative tasks including backing up the data file, setting up email accounts, and organizing data both manually and automatically.
I hail from Florida, where it's just not a great idea to use sticky notes because we have too many paddle fans. Outlook Notes provide you with the perfect electronic sticky note that's guaranteed not to blow away. Now the first thing you are going to have to do, before creating the note, is to find the Notes area. And you notice we don't see it in the Navigation Bar. But if I click on the Notes icon, located on the bottom of the Navigation Bar, the Notes area pops into play. Now to create a new note, I simply have to click on New Note and type in my note.
When I am finished, I simply click the X, and I now have a note. Now one of the nice things I like to do is create notes and place them on my Desktop, so I see them as soon as I turn on my computer. What I am going to do this time is create a new note and save it. Now what I am going to do is make Outlook a little bit smaller, and I am going to drag that note right onto my Desktop. Now, as soon as I open up my computer, I will be able to see that note and of course, I can open it up if I want.
If you start using Notes, you might want to color-coordinate them. The way that we can do that is by going to the File tab, go into the Options, and clicking on Notes and Journal. I can change the color and then click OK to save my settings. Any new notes that I create will now be in the color that I selected. In addition, I can use the Categories to change the color of an existing note; for example, if I want this note to be different color, I can simply click on Categorize and change it's color.
Finally, I might want to view my notes in a different way. I can click on the View tab, click on Change View, and change to Note List. Now you will notice that I have all my green notes grouped together, as well as my other notes. Alternately, I can list my notes by the date they were created. With so much stuff swirling around in most of your heads, it's no wonder that we forget things; however, by using Outlook's Notes, I don't have to worry about forgetting anything, plus I have the extra benefit of not having to find that scrap of paper that I used for the note, or trying to decipher my own handwriting.
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