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Creating notes

From: Outlook 2010 Essential Training

Video: Creating notes

I hail from Florida, where it's just not a great idea to use sticky notes because we have too many paddle fans. Outlook Notes provide you with the perfect electronic sticky note that's guaranteed not to blow away. Now the first thing you are going to have to do, before creating the note, is to find the Notes area. And you notice we don't see it in the Navigation Bar. But if I click on the Notes icon, located on the bottom of the Navigation Bar, the Notes area pops into play. Now to create a new note, I simply have to click on New Note and type in my note.

Creating notes

I hail from Florida, where it's just not a great idea to use sticky notes because we have too many paddle fans. Outlook Notes provide you with the perfect electronic sticky note that's guaranteed not to blow away. Now the first thing you are going to have to do, before creating the note, is to find the Notes area. And you notice we don't see it in the Navigation Bar. But if I click on the Notes icon, located on the bottom of the Navigation Bar, the Notes area pops into play. Now to create a new note, I simply have to click on New Note and type in my note.

When I am finished, I simply click the X, and I now have a note. Now one of the nice things I like to do is create notes and place them on my Desktop, so I see them as soon as I turn on my computer. What I am going to do this time is create a new note and save it. Now what I am going to do is make Outlook a little bit smaller, and I am going to drag that note right onto my Desktop. Now, as soon as I open up my computer, I will be able to see that note and of course, I can open it up if I want.

If you start using Notes, you might want to color-coordinate them. The way that we can do that is by going to the File tab, go into the Options, and clicking on Notes and Journal. I can change the color and then click OK to save my settings. Any new notes that I create will now be in the color that I selected. In addition, I can use the Categories to change the color of an existing note; for example, if I want this note to be different color, I can simply click on Categorize and change it's color.

Finally, I might want to view my notes in a different way. I can click on the View tab, click on Change View, and change to Note List. Now you will notice that I have all my green notes grouped together, as well as my other notes. Alternately, I can list my notes by the date they were created. With so much stuff swirling around in most of your heads, it's no wonder that we forget things; however, by using Outlook's Notes, I don't have to worry about forgetting anything, plus I have the extra benefit of not having to find that scrap of paper that I used for the note, or trying to decipher my own handwriting.

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This video is part of

Image for Outlook 2010 Essential Training
Outlook 2010 Essential Training

45 video lessons · 38291 viewers

Karen Fredricks
Author

 
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  1. 1m 14s
    1. Introduction
      1m 14s
  2. 9m 46s
    1. The Outlook interface
      2m 46s
    2. Starting Outlook
      2m 35s
    3. Setting up IMAP/Exchange accounts
      2m 0s
    4. Setting up POP accounts
      2m 25s
  3. 33m 47s
    1. Introducing contacts
      2m 14s
    2. Adding contacts
      6m 7s
    3. Working with business cards
      4m 42s
    4. Viewing contacts
      5m 31s
    5. Searching for contacts
      3m 13s
    6. Creating contact folders
      6m 33s
    7. Creating contact groups
      5m 27s
  4. 21m 24s
    1. Introducing email
      2m 1s
    2. Finding the inbox
      3m 18s
    3. Reading email
      3m 12s
    4. Flagging and categorizing messages
      5m 9s
    5. Organizing messages with folders
      3m 7s
    6. Searching for messages
      4m 37s
  5. 23m 56s
    1. Creating new messages
      4m 48s
    2. Formatting a message
      4m 0s
    3. Replying and forwarding
      2m 54s
    4. Adding attachments
      2m 50s
    5. Working with signatures
      4m 1s
    6. Working with autocorrect and quick parts
      5m 23s
  6. 12m 23s
    1. Setting up protection levels
      5m 34s
    2. Sending spam to the trash pile
      2m 25s
    3. Recovering messages from the spam folder
      4m 24s
  7. 22m 51s
    1. Introducing Calendar
      3m 26s
    2. Creating appointments
      4m 49s
    3. Creating meetings
      4m 7s
    4. Creating and working with multiple calendars
      4m 22s
    5. Setting events and holidays
      6m 7s
  8. 36m 35s
    1. Deleting items from Outlook
      3m 52s
    2. Configuring options
      4m 25s
    3. Using the Conversation view
      3m 34s
    4. Quick Steps
      5m 57s
    5. Setting rules to handle incoming email
      4m 47s
    6. Using drag and drop
      3m 26s
    7. Cleaning up your inbox automatically
      5m 48s
    8. Managing Outlook data
      4m 46s
  9. 12m 52s
    1. Outlook Social Connector
      3m 7s
    2. Subscribing to blogs
      2m 50s
    3. Creating notes
      2m 33s
    4. Creating and organizing tasks
      4m 22s
  10. 28s
    1. Goodbye
      28s

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