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Configuring business cards for Contacts

From: Outlook 2007 Essential Training

Video: Configuring business cards for Contacts

We've been looking at Contacts in the Business Card view, and you may have noticed that some have fancy Business Cards and others just have the basic information. You can configure a Business Card for any Contact. let's open up Bill Jones here, and configure a Business Card for Bill. To begin with, you may wish to provide a picture for Bill. So click on the Picture button here, to add a Contact picture. Choose one, and there's a picture for Bill. Notice, that there is an image that looks like a Business Card here, and the system will automatically try and generate one given the information you have.

Configuring business cards for Contacts

We've been looking at Contacts in the Business Card view, and you may have noticed that some have fancy Business Cards and others just have the basic information. You can configure a Business Card for any Contact. let's open up Bill Jones here, and configure a Business Card for Bill. To begin with, you may wish to provide a picture for Bill. So click on the Picture button here, to add a Contact picture. Choose one, and there's a picture for Bill. Notice, that there is an image that looks like a Business Card here, and the system will automatically try and generate one given the information you have.

But if you'd like to create a more specific Business Card, click the Business Card button. Here we can edit the Business Card to make it look exactly as we'd like. To start with, let's give it an image. I'm not going to use this one; I'd like to use a different image for the Business Card. So I've chosen one, and the layout is probably the next thing I should do. Currently it's putting the image in the top left-hand corner of the Business Card. I think I'd like to use this one as a Background Image. Of course, I could set a Background Color instead if I'd like.

So since I have a background image here, it doesn't look like it fully fills the screen. The reason why is I have it set to be aligned in the top left. There's all kinds of other alignment options, but what I think I'd like to do in this case, because it's a background is choose Fit to Edge, so it'll fill the entire card. Next, we see a list of all of the fields available that can show up on the Business Card, and, there is some editing options for each one. So we have these fields, and we can remove them if we don't want them to appear on the Business Card, or you can add other pieces of information from the Contact.

Let's begin by editing Full Name. I'm happy with it at the top, I think that makes sense. But I can choose if I want it centered, or if I want it right justified. I think I'm going to leave it left justified, but I might like it a little bit bigger, so I'll increase the font size a bit, and I might like to change the color as well. I want to stand out a little bit here; I'm going to try white. That works for me. Next, the Company name I do want in there, and I'm going to go with a different color. I don't want to stand out as much as white, but let's go with grey and see how that looks.

That's basically unreadable, so let's try something a little bit different here. Like black. Ok, so Bill Jones, Smith Contracting, and then I have the Project Manager, which is his title. I might've decided to take that out. So, let's remove that from the Business Card. Notice, I haven't removed it from the Contact information, it's still there, I'm just controlling what shows up on the Business Card. Next, you'll notice a series of blank lines, and there's one already in here, so I have Bill Jones, Smith Contracting, and a blank line.

You can put more blank lines in it if you wish. I want to take the Address out of here; I'm not too worried about that. I just want the E-mail address and Phone number in here. So let's configure this a little bit. I'd like some more blank lines; I want some of this information to appear down below the clouds here. So I'm just going to move some of the blank lines up until I get the information where I'd like it. And I'll just move up more and more blank lines until it's set up the way I want.

That looks good. I think I will configure the Business phone number a little bit here. It's very to see the way I have this text, but it actually has a Label on it that says "Work". You don't need to have Labels, but you can put Labels on any of them. For example, on Company, you could change this from no Label to a Label on the right that says Company. You see appear here on the Business Card. In this case I don't need it for Company. In my case, I'm only going to have one phone number, so I don't feel like I need it for Business Phone either, so I'll just turn that off.

We have Bill's e-mail address, and Bill's webpage, and those look fine. So we've created a Business Card that looks the way we like. I'll just click OK. Now we can still see Bill's picture here, and we have Bill's Business Card. Now when I Save & Close, and you look at the list of Contacts in Business Card view, we can see the Business Card. And of course, if we share this and send it to somebody else, and they have Outlook 2007, we send them the Business Card, this is what they'll see. Of course, you definitely want to configure a Business Card for yourself, as I've done here with my Business Card.

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This video is part of

Image for Outlook 2007 Essential Training
Outlook 2007 Essential Training

69 video lessons · 31884 viewers

Sean Conrad
Author

 
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  1. 1m 38s
    1. Welcome
      19s
    2. Starting Microsoft Office Outlook 2007
      1m 19s
  2. 5m 20s
    1. What is Microsoft Office Outlook 2007?
      58s
    2. Exploring the user interface
      1m 33s
    3. Learning about the Ribbon
      2m 11s
    4. Using the Office button and the Quick Access toolbar
      38s
  3. 18m 6s
    1. The Inbox
      58s
    2. Reading email
      2m 14s
    3. Flagging for follow-up
      2m 6s
    4. Categorizing messages
      2m 2s
    5. Previewing attachments
      3m 45s
    6. Organizing messages
      3m 4s
    7. Dragging messages to create other items
      1m 27s
    8. Finding messages
      1m 16s
    9. Deleting messages
      1m 14s
  4. 23m 14s
    1. Creating a message
      27s
    2. Addressing email
      3m 39s
    3. Formatting text
      2m 10s
    4. Attaching and inserting
      6m 38s
    5. Flagging
      1m 41s
    6. Proofing tools
      1m 43s
    7. Sending email
      37s
    8. Sending and receiving internet email
      1m 22s
    9. Replying and forwarding
      2m 15s
    10. Resending a message
      54s
    11. Recalling and replacing a message
      1m 48s
  5. 31m 55s
    1. Viewing the Calendar
      1m 59s
    2. The different types of Calendar items
      55s
    3. Creating Appointments
      1m 9s
    4. Setting Appointment details pt. 1
      4m 46s
    5. Setting Appointment details pt. 2
      38s
    6. Creating Meetings and inviting people
      3m 46s
    7. Responding to Meeting Requests
      4m 11s
    8. Creating Events
      2m 15s
    9. Creating Tasks
      3m 1s
    10. Adding Holidays
      58s
    11. Printing the Calendar
      1m 31s
    12. Sharing Calendars
      4m 16s
    13. Managing multiple Calendars
      2m 30s
  6. 22m 12s
    1. Viewing Contacts
      1m 6s
    2. Searching for Contacts
      1m 48s
    3. Creating a new Contact
      4m 0s
    4. Editing the details of a Contact
      5m 56s
    5. Configuring business cards for Contacts
      4m 23s
    6. Categorizing Contacts
      56s
    7. Creating Distribution Lists
      3m 9s
    8. Printing Contacts
      54s
  7. 9m 30s
    1. Viewing Tasks
      1m 26s
    2. Creating a new Task
      45s
    3. Setting Task details
      4m 4s
    4. Using Reminders
      2m 16s
    5. Completing and deleting Tasks
      59s
  8. 4m 11s
    1. Creating new Notes
      1m 36s
    2. Forwarding Notes
      48s
    3. Date/Time Stamps
      47s
    4. Categorizing Notes
      1m 0s
  9. 32m 22s
    1. Adding additional email accounts
      3m 13s
    2. Creating and using Signatures
      3m 36s
    3. Customizing the look of your email messages
      2m 19s
    4. Polling with Outlook
      2m 51s
    5. Tracking messages
      3m 16s
    6. Directing replies to another email address
      1m 14s
    7. Configuring the Junk E-mail Filter
      8m 31s
    8. Using Rules to stay organized
      4m 35s
    9. Reading RSS feeds
      2m 47s
  10. 9m 23s
    1. Cleaning up your mailbox
      1m 3s
    2. Configuring Outlook options
      4m 34s
    3. Backing up and restoring your Outlook information
      3m 46s
  11. 10s
    1. Goodbye
      10s

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