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Outlook 2007 is the latest full-featured emailing and contact management software from the Microsoft Office suite. Instructor Sean Conrad explains each of Outlook 2007's components and new features in detail, from the basics of the main interface to the more advanced elements of the application. Sean covers the Office button and the Quick Access toolbar as well as the ins and outs of reading and writing email. He delves into using the advanced filtering features to prioritize incoming mail and avoid unwanted spam or files. Sean also explains how to integrate Outlook's Calendar and Notes features for increased productivity.
In addition to staying organized, Outlook gives us a tool to help keep our Inbox clean. Go to the Tools menu, and choose Mailbox Cleanup. Here there's a few different tools that we can use to help keep a handle on the size of our mailbox. First, click on View Mailbox Size, and you can see just how big your mailbox is, including where the size is, so which folders have how much information in them. You also have some search options to find items older than a certain number of days, or to find items larger than certain size.
In this way you can find the things that are either older or really are causing you a problem because they're very large, maybe they have some big attachments, and you want to get rid of those. Or, you can click AutoArchive, to go turn on your AutoArchiving and run it now. We will be looking at the AutoArchiving setups in a little bit. You can also View the Deleted Items size, and we have 69 KB worth of things in there, and no folders in there at this point. And Empty your Deleted Items. These tools will help you clean up your mailbox quickly and efficiently.
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