Start learning with our library of video tutorials taught by experts. Get started

Outlook 2010: Effective Email Management

Adding a folder to the Favorites list


From:

Outlook 2010: Effective Email Management

with Gini Courter

Video: Adding a folder to the Favorites list

We have created subfolders in our Inbox, and when the Inbox is collapsed, it's really easy to lose track of the fact that we have those subfolders. So we could have messages in them and totally forget that we have an unread item sitting in the OilFest2010/ OilFest Administration folder. When you create subfolders, they are so easily ignored that you might want to highlight some of them. This is something that I do frequently. For example, if I am working currently on OilFest2010, I might want these two folders actually to appear in my list of Favorite Folders.

Watch this entire course now—plus get access to every course in the library. Each course includes high-quality videos taught by expert instructors.

Become a member
Please wait...
Outlook 2010: Effective Email Management
1h 44m Intermediate Aug 25, 2010

Viewers: in countries Watching now:

In Outlook 2010: Effective Email Management, author Gini Courter demonstrates techniques to streamline the Outlook mailbox workflow. The course covers strategies for customizing views, adding filters, utilizing flags, and creating and organizing folders. The course also shows how to automate tasks as well as make effective use of QuickSteps to process email, and more.

Topics include:
  • Viewing messages by conversation
  • Tagging messages with flags and categories
  • Understanding flags and the To Do list
  • Sorting and filtering email
  • Creating a search folder
  • Creating QuickSteps and email rules
  • Using automatic replies
Subjects:
Business Productivity Email
Software:
Outlook
Author:
Gini Courter

Adding a folder to the Favorites list

We have created subfolders in our Inbox, and when the Inbox is collapsed, it's really easy to lose track of the fact that we have those subfolders. So we could have messages in them and totally forget that we have an unread item sitting in the OilFest2010/ OilFest Administration folder. When you create subfolders, they are so easily ignored that you might want to highlight some of them. This is something that I do frequently. For example, if I am working currently on OilFest2010, I might want these two folders actually to appear in my list of Favorite Folders.

I am going to see them then anytime that I am in my Mail Items. It doesn't matter whether they are one layer deep or two or three or four or five or six or seven layers deep, because you can have folders that deep. You could have so many layers of folders that you actually can't find your messages anymore. So that's something that you want to watch out for, but no matter how deep down a folder is, you can take that folder, and you can say I want to show it in my Favorites. So I am going to say Show in Favorites, and you will notice that in my Favorite folders, I now can see this OilFest Admin folder, even when the Inbox is collapsed.

This is a strategy that you can use not only with folders in your Inbox, but with public folders that you want to highlight and make sure that you can monitor on an ongoing basis. You can also put the Inbox in your Favorites list if you wish. Simply Show in Favorites, and if I wanted to, I could make sure that the OilFest2010 folder was there. Now, even though it has a subfolder, when I move or drag a folder to Favorites, like here, all I am dragging is that folder, not the entire hierarchy attached to it. They don't need to be in alphabetical order.

I get to decide how these folders are arranged. So I might want to move the ones that are more important to me to the top of the list. Once you start creating folders, you will have many of them, and this gives you a chance to choose - these are the ones that are important right now. Perhaps, later on, my OilFest Admin folder isn't very important any longer. OilFest is done with, and I have some other folders I want to highlight. I can simply right-click on this folder and say Remove from Favorites, which is not the same as saying delete. If I delete, the folder disappears. But if I simply remove it from Favorites, it still appears here, where I created it to begin with; it's just no longer highlighted in my Favorites list and easily available in one click.

There is one other reason that it's absolutely great to put folders that you use a lot in the Favorites list, and that is that even with my tree of folders in my Inbox collapsed, if I want to move something to the OilFest2010 folder, I can simply point to it, for example my DJ estimate, and I can drop it here in Favorites just as I could drag and drop it if I had the file folder visible within the branch in the Inbox. So this is a link to a folder, but it behaves like the folder itself, so that I can open it, drag and drop items to and from it very, very easily.

As you create more and more folders in your Inbox and work with Public folders, your Favorites folders help you track precisely the most important aspects of your work that's reflected in messages in Microsoft Outlook 2010.

There are currently no FAQs about Outlook 2010: Effective Email Management.

Share a link to this course
Please wait... Please wait...
Upgrade to get access to exercise files.

Exercise files video

How to use exercise files.

Learn by watching, listening, and doing, Exercise files are the same files the author uses in the course, so you can download them and follow along Premium memberships include access to all exercise files in the library.
Upgrade now


Exercise files

Exercise files video

How to use exercise files.

For additional information on downloading and using exercise files, watch our instructional video or read the instructions in the FAQ.

This course includes free exercise files, so you can practice while you watch the course. To access all the exercise files in our library, become a Premium Member.

Upgrade now

Are you sure you want to mark all the videos in this course as unwatched?

This will not affect your course history, your reports, or your certificates of completion for this course.


Mark all as unwatched Cancel

Congratulations

You have completed Outlook 2010: Effective Email Management.

Return to your organization's learning portal to continue training, or close this page.


OK
Become a member to add this course to a playlist

Join today and get unlimited access to the entire library of video courses—and create as many playlists as you like.

Get started

Already a member?

Become a member to like this course.

Join today and get unlimited access to the entire library of video courses.

Get started

Already a member?

Exercise files

Learn by watching, listening, and doing! Exercise files are the same files the author uses in the course, so you can download them and follow along. Exercise files are available with all Premium memberships. Learn more

Get started

Already a Premium member?

Exercise files video

How to use exercise files.

Ask a question

Thanks for contacting us.
You’ll hear from our Customer Service team within 24 hours.

Please enter the text shown below:

The classic layout automatically defaults to the latest Flash Player.

To choose a different player, hold the cursor over your name at the top right of any lynda.com page and choose Site preferencesfrom the dropdown menu.

Continue to classic layout Stay on new layout
Welcome to the redesigned course page.

We’ve moved some things around, and now you can



Exercise files

Access exercise files from a button right under the course name.

Mark videos as unwatched

Remove icons showing you already watched videos if you want to start over.

Control your viewing experience

Make the video wide, narrow, full-screen, or pop the player out of the page into its own window.

Interactive transcripts

Click on text in the transcript to jump to that spot in the video. As the video plays, the relevant spot in the transcript will be highlighted.

Thanks for signing up.

We’ll send you a confirmation email shortly.


Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

Keep up with news, tips, and latest courses with emails from lynda.com.

Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

   
submit Lightbox submit clicked