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Outlook for Mac 2011 Power Shortcuts

with David Rivers

Video: Welcome

Turns Outlook for Mac 2011 users into power users, with time-saving tips and tricks to maximize efficiency and productivity.
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  1. 1m 19s
    1. Welcome
      1m 19s
  2. 20m 26s
    1. Switching identities inside Outlook
      3m 45s
    2. Sending text (SMS) messages from Outlook
      1m 10s
    3. Speeding up your typing with AutoCorrect
      1m 35s
    4. Working offline
      2m 24s
    5. Choosing what prints from an email message
      1m 40s
    6. Replying with an excerpt only
    7. Scheduling when the Trash is emptied
      2m 48s
    8. Backing up Outlook data with Time Machine
      1m 45s
    9. Searching for content across multiple items
      1m 9s
    10. Six timesaving keyboard shortcuts
      3m 23s
  3. 36m 4s
    1. Using a folder system
      2m 52s
    2. Email organization best practices
      2m 25s
    3. Four keyboard shortcuts for organizing email efficiently
      2m 39s
    4. Changing how a folder displays
      3m 1s
    5. Tracking messages with conversation view
      2m 17s
    6. Best practices for deleting messages
      2m 59s
    7. Two rules for handling incoming messages
      6m 5s
    8. Creating a rule to automatically reply
      2m 20s
    9. Two ways to find the right email quickly
      4m 25s
    10. Saving searches with Smart Folders
      2m 2s
    11. Creating a custom arrangement
      2m 7s
    12. Automating junk email protection
      2m 52s
  4. 33m 59s
    1. Sending email with shortcut keys
      2m 13s
    2. Two address book tricks
      3m 5s
    3. Three ways to send email to groups of people
      4m 13s
    4. Five BCC tricks
      3m 59s
    5. Two attention-grabbing formatting options
      1m 30s
    6. Three email attachment tricks
      2m 16s
    7. Sending content without using an attachment
      2m 23s
    8. Reminding yourself to follow up on a message
      2m 6s
    9. Customizing multiple signatures
      2m 30s
    10. Using the Drafts folder
      2m 0s
    11. Inserting a line separator in a message
    12. Setting up an out-of-office notification
      2m 19s
    13. Five email etiquette tips
      2m 34s
    14. Five tips specifically for managers
      1m 57s
  5. 24m 3s
    1. Three ways to reschedule appointments
      2m 12s
    2. Two ways to create a recurring appointment
      3m 40s
    3. Four ways to track appointment details
      2m 35s
    4. Duplicating appointments
      1m 43s
    5. Working with time zones
      3m 11s
    6. Changing the time scale
      1m 25s
    7. Finding appointments fast
      1m 24s
    8. Seven calendar keyboard shortcuts
      2m 7s
    9. Using My Day
      3m 55s
    10. Creating your own custom calendar
      1m 51s
  6. 12m 25s
    1. Adding photos to contacts
      1m 19s
    2. Keeping track of anniversaries
      1m 26s
    3. Getting address directions
      1m 41s
    4. Three ways to view a contacts list
      1m 45s
    5. Adding a new field to a contacts list
      1m 54s
    6. Forwarding contact information
      1m 19s
    7. Adding and viewing contacts quickly
      1m 12s
    8. Syncing Outlook, Apple, and MobileMe address books
      1m 49s
  7. 9m 17s
    1. Three methods for creating tasks
      2m 47s
    2. Three options for viewing tasks
      2m 16s
    3. Three ways to change task due dates
      2m 8s
    4. Setting task reminders
      2m 6s
  8. 5m 21s
    1. Customizing the Outlook toolbar
      2m 0s
    2. Customizing the Navigation pane and the Ribbon
      2m 14s
    3. Customizing the Reading pane
      1m 7s
  9. 46s
    1. Additional resources

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Outlook for Mac 2011 Power Shortcuts
Video duration: 0s 2h 23m Intermediate


Outlook for Mac 2011 Power Shortcuts turns Outlook for Mac users into power users, with time-saving tips and tricks to maximize efficiency and productivity. Author David Rivers shares his top 10 tips, a master list of little-known features such as text messaging and the ability to work offline in Outlook, and reveals shortcuts for organizing email and dealing with the inbox, working with the calendar and contacts, and customizing the Outlook interface.

Topics include:
  • Switching identities inside Outlook
  • Text messaging (SMS) from Outlook
  • Backing up Outlook data with Time Machine
  • Creating a rule to automatically reply to messages
  • Saving searches with Smart Folders
  • Automating junk email protection
  • Sending content without attachments
  • Setting up an Out of Office notification
  • Rescheduling appointments quickly and easily
  • Finding appointments fast
  • Adding photos to contacts
  • Getting address directions
Outlook for Mac


Hi! Welcome to Outlook for Mac 2011 Power Shortcuts. I am David Rivers. This course is specifically designed for those who are already familiar with Outlook for Mac 2011 and want to make the most of this powerful application that has been the leading email system on the market for some time, yet is fairly new to the Mac. Let's take a peek at some of what we will be covering in this course. We will begin with a look at the top ten tips you might not want to live without. That will allow you to work more efficiently and they will definitely save you some time.

Then we will shift our focus onto ways to organize your emails despite the large number of messages you might receive on a daily basis. Then it's onto some time saving techniques for handling messages to save you time when creating, when sending, and when dressing up emails that need to grab a reader's attention. After that we will round out the course by examining some handy calendar shortcuts. We will look at tips and tricks when working with contacts. We will look at some shortcuts for saving you time and energy when handling tasks.

And finally some options for customizing Outlook to look and feel the way you want it to. So with all these topics to cover, let's get started.

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