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Outlook for Mac 2011 Power Shortcuts turns Outlook for Mac users into power users, with time-saving tips and tricks to maximize efficiency and productivity. Author David Rivers shares his top 10 tips, a master list of little-known features such as text messaging and the ability to work offline in Outlook, and reveals shortcuts for organizing email and dealing with the inbox, working with the calendar and contacts, and customizing the Outlook interface.
We already know what an excellent job Outlook 2011 does in allowing us to arrange how we view our messages, either from the column headers we can choose from various criteria. We can change the sort order; we can do it from the ribbon under the Organized tab by clicking Arranged By, Conversation view is a nice one. But if you go to that list and can't find what you are looking for, you can actually create your own Custom Arrangements, and to do that you just move down to Custom Arrangements and click Edit Custom Arrangements.
If there aren't any, you can create a new one by click the New button. So let's say we want to arrange all of our messages by who they are from. We want it be collapsed and we want a specific sort order. So let's do this by Sender. We will call it that. We want to group items then by who they are From. The groups themselves can be sorted, so maybe alphabetically with A on top and then within those groups how are the individual messages going to be sorted. May be they should be sorted by when they were Received with the Newest ones on top.
And do we want to see an expanded list of groups or would it be nice if this was collapsed. Of course, Groups has to be turned on for this to work and when we click OK, we now have a brand-new customer arrangement that we can use. Of course, we can select it and delete it if we don't like it or double-click it anytime to make changes. When we are done though, we close up the window and let's test it out. We can do that from the column heading or from the ribbon in the Organized tab. When you go down to a Customer Arrangements now, you are going to see your new Customer Arrangement to simply select it and you will see what happens.
Because we chose collapsed and if we go to Arranged By and see that Show in Groups is indeed turned on, we are able now to go to a specific group and expand it by clicking the triangle. Collapse it again by clicking the same triangle, just a nice little option to create your own Customer Arrangement. And of course, you can go back to any of the defaults at anytime. It is just nice to know you can create your own a nice little timesaver here in Outlook 2011.
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