OpenOffice.org 2 Writer Getting Started
Illustration by Neil Webb

Password-protecting documents


From:

OpenOffice.org 2 Writer Getting Started

with David Rivers

Video: Password-protecting documents

In this last chapter, we are going to explore ways for you to share your documents with others, even collaborate with others on the document. We will look at sending documents as attachments in an e-mail message, which can be done automatically right from within Writer here. Also, look at the various formats you can save to, to ensure compatibility. But right now, we are going to explore something very important when it comes to sharing with others, and that's password protecting a document. If you are going to be sending out your document to a number of people, you may want to consider password protecting the file, in case it falls into the wrong hands, and you have got content that you don't want everyone to see. So, to do that all you need is your document open. I'm using Confidential1.odt from the Lesson 8 folder. You can open that up if you have got the exercise files to follow along, but really any document will do it this time. And now we'll go over to the File menu, and down to Save As.

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Watch the Online Video Course OpenOffice.org 2 Writer Getting Started
2h 54m Beginner Oct 03, 2008

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OpenOffice.org 2 Writer Getting Started introduces the core features of the word processing application included with the free, open-source OpenOffice.org suite. Writer can open and save files in its native, open format, as well as in other popular formats, like Microsoft Word. Instructor David Rivers explores the Writer interface and demonstrates typical tasks like editing and formatting text; inserting pictures, special characters, and other objects; and much more. Example files accompany the course.

Topics include:
  • Organizing text into lists, tables, and columns Checking spelling and grammar Adding bullets or numbers to a list Drawing shapes Applying password protection to a file Emailing and printing files
Subject:
Business
Software:
OpenOffice
Author:
David Rivers

Password-protecting documents

In this last chapter, we are going to explore ways for you to share your documents with others, even collaborate with others on the document. We will look at sending documents as attachments in an e-mail message, which can be done automatically right from within Writer here. Also, look at the various formats you can save to, to ensure compatibility. But right now, we are going to explore something very important when it comes to sharing with others, and that's password protecting a document. If you are going to be sending out your document to a number of people, you may want to consider password protecting the file, in case it falls into the wrong hands, and you have got content that you don't want everyone to see. So, to do that all you need is your document open. I'm using Confidential1.odt from the Lesson 8 folder. You can open that up if you have got the exercise files to follow along, but really any document will do it this time. And now we'll go over to the File menu, and down to Save As.

Here is where we get to select a password. Now, you can see that automatically I'm going to be saving it as the same name to the same location, the Lesson 8 folder, of my exercise files. Down below, Confidential1 is the name of the document. You can see that it's an .odt file, and down below is Save With Password. Aha! Let's change the location. I'm going to go to my Desktop here, and I'm going to choose Save With Password and now when I click Save, I will be prompted to create the password. I won't see what I'm typing, so that's why we see a Confirm field down here as well. So, I type in the password, then I click in the Confirm field and type in it again. When I click OK, I've just saved the document to my desktop with a password. So that would mean if I go up to File, and down to Close, and going to open up this file, I will need to know the password that goes for anyone you send this out to.

So, I'm going to go up to File > Recent Documents, here it is right at the top; Confidential1.odt. When I click on it, it does not open; it prompts me for the password. I type it in, click OK, and I have got it back. So, you can see the beauty of password protecting your documents, especially if you plan on sending it out and sharing with others.

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