IntroductionWelcome| 00:00 | Hi! And welcome to getting started
with OpenOffice 2 Writer, the free word
| | 00:04 | processing application that's the
part of the OpenOffice.org suite of
| | 00:08 | applications. Now if you visit the
website, you will read how OpenOffice 2 is
| | 00:13 | the leading open-source office
software suite for word processing,
| | 00:17 | spreadsheets, presentations,
graphics, databases and more.
| | 00:22 | Further to that, the suite is
available in many, many different languages and
| | 00:26 | it will work on almost any computer, PC
or Mac. It stores all your data, that
| | 00:31 | is,= anything that you create in an
international open standard format. But it
| | 00:36 | can also read and write files from
other common office software packages like
| | 00:41 | those found in the Microsoft Office
suite of applications, for example.
| | 00:45 | The best of all, it can be downloaded
and used completely free of charge.
| | 00:50 | You heard me, free for any purpose at all.
Tell your friends, make copies, download
| | 00:56 | it to multiple machines at home
or even the office. It's all free.
| | 01:00 | Now in this title, we focus on the word
processing application known as Writer.
| | 01:05 | We will cover all the basics to get you
up and running and if you are a premium
| | 01:09 | subscriber to lynda.com you have
access to the exercise files, so you can
| | 01:13 | follow along with me. If you don't
have the exercise files, no worries,
| | 01:17 | you will definitely learn lots just by
sitting back and watching. I will be
| | 01:21 | covering this from the PC. So let's
get started with OpenOffice 2 Writer.
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1. Getting Started with WriterLaunching Writer| 00:00 | In this chapter we explore some of the
basic functionality behind OpenOffice
| | 00:04 | Writer. We will look at some of those
common commands like opening and saving
| | 00:09 | and printing. We will get a tour of
the user interface but we will start in
| | 00:12 | this lesson by launching the application.
There are a couple of different ways
| | 00:16 | for us to do that.
| | 00:18 | Now you can see here, I'm working in
Windows Vista on a PC. So I have got
| | 00:22 | shortcuts up here on my Desktop,
each one of these representing the
| | 00:26 | applications in the suite including
this one OpenOffice Writer. So the easiest
| | 00:31 | way for me to launch Writer is to
double-click on this icon, right here on my
| | 00:35 | Desktop. They were created during the
installation process. Now some people may
| | 00:39 | not have these shortcuts. If you are
working on a Mac, you probably don't have
| | 00:43 | the alias to OpenOffice Writer and you
would have to create that if you wanted
| | 00:47 | to use it.
| | 00:49 | So people on the Mac need to go to
their Applications folder to find OpenOffice
| | 00:53 | programs like Writer. Now another
option here on Windows Vista is to go down to
| | 00:58 | your Start button, clicking the
Start button and then looking through all
| | 01:03 | programs for OpenOffice.org will
allow you to launch the application from
| | 01:08 | there. But you can see when you get
lots of programs and applications, it could
| | 01:12 | be difficult to find.
| | 01:13 | So I like to come down to my Start
Search here and just typing in openoffice,
| | 01:18 | all one word, openoff is all I need to
type to see all of the programs up here,
| | 01:23 | including OpenOffice Writer. There it
is, down there and notice right at the
| | 01:27 | top though I have got another option
that does not appear as a shortcut on my
| | 01:31 | Desktop; its OpenOffice.org 2.4 and
this is actually the QuickStarter window,
| | 01:37 | that allows you to create brand new
documents using existing templates not just
| | 01:42 | for Writer but for all of the applications.
| | 01:45 | So I might like to have a shortcut to
this one and here in Vista, the easiest
| | 01:48 | way to do that is to just click and
drag the OpenOffice.org 2.4 icon here. Just
| | 01:54 | click and drag onto my Desktop, hold
down the Option key on your Mac keyboard
| | 01:59 | or hold down the Alt key on your PC
keyboard and you will see that little label
| | 02:04 | turns into Create link in Desktop. So
here I'm on the PC holding down my Alt
| | 02:10 | key, I let go with the mouse button
first and I now have a shortcut to that
| | 02:14 | QuickStarter window I was talking about.
| | 02:17 | Now the other thing that might happen
when you install these applications is
| | 02:21 | this QuickStarter may appear down on
your Task Bar. So as I move down to my
| | 02:26 | Task Bar here you can see I do have on
the right-hand side OpenOffice.org 2.4
| | 02:31 | QuickStarter. So I can use the
shortcut on my Desktop or double-click right
| | 02:36 | down here, to do that means I'm
going to see this little window here that
| | 02:41 | allows me to select Templates and
Documents while creating new ones on the fly.
| | 02:46 | So you will notice that it says New
Document here and the logo or the icon is
| | 02:50 | my OpenOffice logo but with nothing on
the page. In other words, over here on
| | 02:55 | the right, I'm seeing options for each
of the applications, not as single one.
| | 02:59 | Business Cards has the icon
representing Writer. Database has the base icon.
| | 03:06 | For Drawing, if I want to start a new
drawing, I have got the Draw icon over
| | 03:10 | here. I have got Formulas using
OpenOffice Mac. I have got Labels, there is
| | 03:15 | another one for Writer and Text
Documents using Writer and XML Form Documents,
| | 03:20 | all of these use Writer. There is a
new Spreadsheet, if I want to create one,
| | 03:24 | of course using Calc. I have got a new
Presentation using Impress if I wanted to.
| | 03:29 | So if I want to create a brand new set
of business cards or labels, it means
| | 03:34 | just selecting them from the list
here and choosing Open. So not only do I
| | 03:38 | launch Writer but I go right into
creating a new document that is setup to
| | 03:42 | create labels in this case, or business
cards. Now if you've got templates, you
| | 03:48 | can go down to the Templates icon here
and in the My Templates folder as you
| | 03:52 | create your own templates is
where you go to access them.
| | 03:55 | You also have Presentation Backgrounds
and Presentations here, doesn't apply to
| | 04:00 | Writer, so we will skip over that. You
have direct access to your own Documents
| | 04:04 | folder, on your computer and if you
have got any Samples, the selection of
| | 04:09 | sample letters, reports and other
documents if you downloaded those. You will
| | 04:12 | see them here by clicking this folder.
| | 04:14 | I'm going to click Cancel down here and
I'm going to launch Writer the way that
| | 04:19 | I normally would and that's just to
double-click the shortcut icon here on my
| | 04:22 | Desktop or go to the Start button and
select Writer. I'm going to double-click
| | 04:27 | here and you can see what happens, I
launch the application right up here at
| | 04:32 | the top Untitled1, that's the
current name of this new document, which is
| | 04:36 | blank, and I'm using OpenOffice.org Writer.
| | 04:40 | So here in this new blank document,
I'm not prompted to create labels or
| | 04:45 | business cards. I'm just automatically
started with a new blank page ready to
| | 04:50 | start typing or formatting. So the
option is yours, whether you choose to your
| | 04:55 | QuickStarter or simply launch the
application and do your work once you are
| | 05:00 | inside Writer, that's totally up to you.
| | 05:03 | Launching an OpenOffice application
from your Mac computer is done in a
| | 05:06 | slightly different manner. Now I
have installed the latest version of
| | 05:10 | OpenOffice for the Mac and you can see
here on my Desktop that I have an alias
| | 05:14 | to OpenOffice.org. This is not
created for you automatically during the
| | 05:18 | installation process. So you will need
to this yourself if you want one. This
| | 05:23 | means we will access OpenOffice from
our Applications the first time around. So
| | 05:27 | let's click Go and then Applications
and down here on the alphabetical listing
| | 05:33 | you can see I have got the OpenOffice.
org.app, which you don't see here as an
| | 05:38 | icon for each of the separate
applications within the suite. We need to launch
| | 05:42 | this first.
| | 05:43 | So we could double-click it here or we
could close this up and double-click the
| | 05:48 | alias, that's what I'm going to do. So
this launches the OpenOffice window and
| | 05:53 | I can choose to create different
types of files, which will launch the
| | 05:57 | appropriate app. So, for example, if I
wanted to create a text document, I will
| | 06:01 | click Text Document here and this is
going to launch Writer. So let's do that,
| | 06:06 | we will give it a click. Now the click
launch screen closes and I'm ready to
| | 06:10 | start using the app, slightly
different from working on a PC.
| | 06:15 | Now that we have it up and running,
it's time to explore this user interface
| | 06:19 | full of toolbars and menus, and rulers
and so on. We are going to do that next.
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| Understanding the interface| 00:00 | Now that we've launched Writer,
it's time to get comfortable in our
| | 00:04 | surroundings. So let's take a tour of
the user interface, starting right at
| | 00:08 | the top where we see our Title bar. The
Title bar shows you a couple of pieces
| | 00:12 | of information. First of all, a
reminder that it is Writer that you're working
| | 00:16 | with right now. OpenOffice.org Writer
shows up here just to the right of the
| | 00:21 | name of your document. Now unnamed
documents, in other words brand new ones
| | 00:26 | where you haven't saved, Untitled
and a number will appear. So as I start
| | 00:31 | creating more and more new documents,
I see Untitled1, and then 2, a 3, etc.,
| | 00:36 | until I save and name my files. Then
the name of the file will appear up here
| | 00:41 | on my Title bar. Over here in the far
right-hand corner of the Title bar are
| | 00:46 | the Minimize, Restore and Close
buttons as well here on the PC. If you're on
| | 00:51 | the Mac, you'll see those buttons in
the top left corner. Right below the Title
| | 00:55 | bar is your Menu bar, with File, Edit,
View, all the way over to Help. Now if
| | 01:00 | you've used any application, whether
it be Microsoft Word or WordPerfect, any
| | 01:05 | other application for that matter,
you'll see a very similar and familiar
| | 01:10 | format here. We've got a Menu bar
that starts with File and ends with Help,
| | 01:14 | just like most other applications, and
when we click on these we see pulldown
| | 01:18 | menus. Under the File menu, we see
File commands. So commands that relate to
| | 01:24 | the entire file, like creating a new
file or opening an existing file. We can
| | 01:29 | close, save, export, print, all of
these dealing with files. At the very bottom
| | 01:36 | is Exit, which will actually exit the
application altogether. So it would close
| | 01:40 | up Writer by choosing this. You'll
also see some keyboard shortcuts next to a
| | 01:44 | lot of these. For example, printing is
Ctrl+P on the PC; Ctrl+P is the shortcut
| | 01:50 | for printing in almost every
application. Same thing goes for saving, Ctrl+S
| | 01:55 | and Save As Ctrl+Shift and the letter S,
Ctrl+O to Open. Under the Edit menu we
| | 02:02 | see editing commands like undoing, Cut,
Copy, and Paste; all kinds of cool
| | 02:07 | things that deal with editing your
document. Sometimes you will see options
| | 02:12 | that are not selectable, for example,
Fields and Footnotes and Index Entries,
| | 02:17 | not selectable right now because we
don't have any text on our page and we
| | 02:20 | don't have any fields or footnotes to
create. Next we have View, you will see
| | 02:25 | check marks next to things that are
currently being viewed on the View menu,
| | 02:29 | such as we are in what is know as
Print Layout. What we see on our screen is
| | 02:33 | exactly how our document is going to
appear when we print it out. The Status
| | 02:37 | Bar is currently checked off; we will
get to that momentarily. Same thing for
| | 02:41 | rulers. We'll see text boundaries, that
little line you see around here on the
| | 02:47 | page, representing the margins. Field
Shadings, if we use fields you would see
| | 02:51 | those. Hidden Paragraphs are visible.
We will come back to the View menu
| | 02:56 | momentarily as we continue around our
user interface. Under the Insert menu
| | 03:01 | there are lots of different things you
can insert into a Writer document, there
| | 03:05 | is formatting commands, a whole menu
devoted to tables, working with tables,
| | 03:10 | inserting them, deleting them,
selecting them, formatting them. There's a
| | 03:14 | number of tools like spellers and
language checkers. AutoCorrect is an option
| | 03:19 | we will be talking about later on. When
you have multiple documents, using the
| | 03:23 | Window menu you can come in handy,
right now at the bottom you can see there is
| | 03:26 | only one document called Untitled1. But
we can be working on multiple documents
| | 03:31 | at a time, have several open and
switch to the one we want to move to just by
| | 03:35 | coming to the Window menu here and
selecting it. And always at the end is the
| | 03:40 | Help menu. In here you can see
there is different ways to get help. F1,
| | 03:44 | function key 1, is the shortcut to
open up the Help window. There is a What's
| | 03:49 | This? option; when you click that, your
mouse pointer now has a little question
| | 03:54 | mark attached to it. So you can go to
any area of your screen if you want to
| | 03:58 | know what it's all about. For example,
if I come up here and click on this, I
| | 04:04 | create a brand new document, notice
Untitled2, and as I hovered over that, you
| | 04:09 | saw that little quick tip, let's try
that again. We go up to Help > What's
| | 04:14 | This? and as I hover over it, creates
a new OpenOffice.org document, this is
| | 04:19 | for opening or importing. So if you
are not sure what each of the icons
| | 04:23 | represents, always try the What's This?
option from the Help menu. Of course,
| | 04:30 | once you click, you turn it off. Just
below this menu bar is the first toolbar
| | 04:35 | and the Standard toolbar here has a
number of shortcuts. There are a lot of
| | 04:40 | commands in those menus up above. But
not all of them will be used on a regular
| | 04:45 | basis; some will be used more often
than others, such as saving and printing,
| | 04:50 | for example. That's why you will
find shortcut icons here on the Standard
| | 04:54 | toolbar. Here is to create a brand new
document like we just did a second ago,
| | 04:59 | opening, saving, there is nothing to
save right now. So this icon, which is to
| | 05:03 | represent a diskette, is not selectable.
We can send documents as e-mails, we
| | 05:09 | can edit files, save into PDF, there is
printing. Lot of these you will see in
| | 05:14 | the File menu. Then we get into
some like Spellcheck, for example, and
| | 05:18 | AutoSpellcheck. Something we saw under
the Tools menu, grouped together here
| | 05:23 | with little separators. Cut, Copy and
Paste all found under the Edit menu.
| | 05:28 | Again these are all shortcuts for
doing things that you might do more often
| | 05:32 | than others instead of having to go up
to the menu and access them there. Right
| | 05:37 | below that is another toolbar which is
dedicated to formatting, the Formatting
| | 05:42 | toolbar. So if we go back up to the
View menu for a second, you will see that
| | 05:46 | we do have here the Status Bar checked
off, but just above that is toolbars.
| | 05:52 | The toolbars has a little triangle next
to it indicating there is a sub-menu or
| | 05:56 | another menu that's going to pop
up on the side here. You can see the
| | 06:00 | Formatting toolbar is checked off, as
is the Standard toolbar. Look at all
| | 06:05 | these other toolbars you can choose from.
If you do a lot of work with tables,
| | 06:09 | for example, you might click on the
Table toolbar, and now it shows up here on
| | 06:13 | my screen and I can move that around,
get it out of the way. I can move it up
| | 06:18 | here, so it's docked, up above if I
wanted to, right maybe next to my menu bar.
| | 06:23 | I can move it around by going to the
left here and of course I can grab it by
| | 06:28 | the left and move it down, so it's
floating and when I'm done with it I can
| | 06:32 | close it from here or go back to the
View menu down to toolbars and select it
| | 06:37 | because it's checked off when I click
on Table it closes it or hides it from
| | 06:42 | View. So each of these toolbars has
these little representations on the left
| | 06:47 | that allow you to click and drag them,
to float them and move them around. So
| | 06:51 | both the Standard toolbar and this
Formatting toolbar, which is visible by
| | 06:55 | default, contains a number of
formatting commands. Here is where we go to
| | 06:59 | change fonts and sizes, bold, italics
and underline for appearances. Alignment,
| | 07:04 | we can do list, numbering or bulleted
list. There is indenting, you can change
| | 07:08 | font colors, do highlighting,
change the background color, all from the
| | 07:12 | Formatting toolbar. One thing you
should know about all of these toolbars is
| | 07:16 | that they are customizable. In other
words, you can add your own buttons if
| | 07:21 | there is something missing from here
that you would like to add or there is
| | 07:24 | something on the toolbar that you
never use, you can remove it. You can even
| | 07:27 | create your own toolbars. Notice also
that these toolbars have a little drop
| | 07:31 | down arrow at the very end and when
we click on these, you can see Visible
| | 07:35 | buttons is one way to customize. So
if you never use underlining you can
| | 07:40 | deselect it, maybe you do a lot of
Super and Subscript options so you might
| | 07:44 | want to turn those on. You can also
choose Customize Toolbar from here to take
| | 07:49 | buttons off and add your own as well.
Down below Lock the Toolbar Positions. So
| | 07:55 | you don't want it to move from there.
It's no longer floatable if you choose
| | 07:59 | this and you can close it up. Make it
hide again by choosing Close Toolbar
| | 08:03 | right from here. All right. Right below
of the Formatting toolbar is our ruler.
| | 08:08 | Our first ruler which runs from left
to right and you can see the inches
| | 08:13 | marking off where my margins are and
the entire width of my page. So I have got
| | 08:18 | an extra inch here on the left and the
right, so I'm using an eight and a half
| | 08:21 | inch white sheet of paper. Over here I
have got a vertical ruler as well and
| | 08:26 | you can see I have got margin markers
there as well and I can change things
| | 08:30 | right from the ruler. We will be
doing a little bit of that later on. As I
| | 08:34 | scroll down using the scroll bar on
the right hand side of my screen, you can
| | 08:37 | see I get to the bottom of the page,
which is actually an 11-inch long sheet of
| | 08:43 | paper. Of course I don't see inch
markers for anything past the margins here.
| | 08:49 | So as I scroll up, you can see one
actually appears to start two inches down.
| | 08:55 | So that's an eight and a half by eleven
sheet of paper known as the Letter size
| | 08:58 | paper and currently because the width
is less than the height, it's in what we
| | 09:04 | would call Portrait mode. Not turned on
its side which would be Landscape mode;
| | 09:08 | all kinds of things that we can change.
Now down below there is the Status Bar
| | 09:14 | and the Status Bar down here gives us
vital information. First of all, if you
| | 09:18 | have got a long document, you will know
exactly what page you are on down here.
| | 09:21 | I'm on page 1 of 1 on this brand new
document. The next little section which
| | 09:26 | says Default here, you will see
information show up every now and then down
| | 09:29 | here in this section depending on what
you are doing in your document. You will
| | 09:33 | see the language you are using, the
zoom level. You have also got some keys on
| | 09:38 | your keyboard for inserting and typing
over text and so on. So you are going to
| | 09:42 | see some of this information change as
well when you change from Insert to type
| | 09:46 | over, for example, and change your
keyboards and so on. And one last piece of
| | 09:50 | information to look at here on our
user interface is down here on the bottom
| | 09:54 | right hand corner, where we have got
some buttons; I like to call these the
| | 09:58 | browse by buttons. If you have got
multiple pages, a quick way to move from
| | 10:02 | page to page is just to click these
double arrows up or down, Next page and
| | 10:07 | Previous page, that's because that
little icon in between those arrows which
| | 10:12 | currently as I hover over says
Navigation, is going by page. But when I click
| | 10:18 | on that, I can change it from Page to
anything else. If I want to move from one
| | 10:22 | table to the next, to the next in my
Document, I click on Table and now when I
| | 10:27 | go to these little arrows I will move
to the Next table or the Previous table
| | 10:31 | in my Document. So think of a long,
long document that has maybe a 100 tables
| | 10:36 | in it, you can move from one to
the next quickly just by changing the
| | 10:39 | Navigation option here and there is
lots to choose from. Text Frames, Graphics,
| | 10:45 | OLE, Object Linking and embedding
objects like charts, for example. There is
| | 10:49 | Page, the default, but you can use
Headings, Reminders, Drawings, lots to
| | 10:54 | choose from here. Just hover over these
to see a little quick tip popup telling
| | 10:58 | you what they are. I'm going to switch
back to Page, which is the default. I'm
| | 11:02 | going to come up here to the File menu
and I'm going to close this document by
| | 11:07 | clicking Close. That takes me back to my
first one, Untitled1. And of course if
| | 11:13 | I close this one watch what happens.
Do you want to save your changes?
| | 11:19 | Now I may have done a couple of things by
clicking on the menus and the buttons but
| | 11:24 | really there is nothing to save here.
So my option is to Discard, which
| | 11:28 | actually clears my screen. I'm still
in OpenOffice.org but when I go to the
| | 11:33 | File menu here and click New, I can
create any type of new document. It could
| | 11:40 | be a text document, which will launch
Writer, could be a spreadsheet, which
| | 11:44 | will launch Calc, presentation will
launch Impress, drawing will of course
| | 11:49 | launch Draw and database will launch
the Base application. Other options down
| | 11:54 | here as well and that's because I
closed up my document and no longer have
| | 11:58 | anything open here in OpenOffice.org.
So let's all go up to the File menu, down
| | 12:04 | to New and select Text Document. Notice
that the keyboard shortcut Ctrl+N will
| | 12:10 | start a new text document in Writer.
So give it a click and there we are back
| | 12:15 | to our new untitled document.
So that's a tour of the user interface.
| | 12:21 | Now it's time to get into some of those basic commands
I was talking about. Stay tuned for that next.
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| Opening and saving documents| 00:00 | In this lesson we explore opening and
saving documents here in Writer. When you
| | 00:05 | create a document in Writer and save
those changes to the default format, you
| | 00:10 | are creating an open source file. But
the neat thing about Writer is you can
| | 00:14 | open those Word documents,
WordPerfect documents even as well as many other
| | 00:19 | formats for that matter.
| | 00:21 | So let's start with opening. Now you
can see here I have still got my new file,
| | 00:25 | sitting here in front of me but that's
okay. I can leave it sitting there while
| | 00:28 | I go up to the File menu and select
Open or use the keyboard shortcut,
| | 00:34 | Command+O on the Mac keyboard, Ctrl+O
here on our PC keyboard. Or if you prefer
| | 00:39 | use the Standard toolbar. There is a
shortcut to open right there. When I click
| | 00:44 | the Open button, I'm going to navigate
to my Lesson 1 folder of the exercise
| | 00:49 | files here.
| | 00:50 | So if you are one of those people
who's got the exercise files, you will
| | 00:53 | navigate to those exercise files and
right into the Lesson 1 folder where we
| | 00:57 | have got three different formats
here for you. One, you can see is a
| | 01:02 | WordPerfect document, then we have got
one called CompanyInfo. This is actually
| | 01:06 | an OpenDocument Text and then we have
got our Microsoft Word document as well.
| | 01:12 | So I'm going to click on the first one
here Brochure1, WordPerfect X4 Document,
| | 01:17 | that's the latest from Corel
WordPerfect. With that selected, I can click the
| | 01:21 | Open button and there it is on my
screen. Now as I scroll across here you can
| | 01:26 | see this is a Landscape document, it's
wider than it is tall. But I have got
| | 01:31 | all of formatting in there; I have got
all of my text the way it appears in my
| | 01:36 | WordPerfect document.
| | 01:37 | Lets' go back to the Open button now
and open up the word document title
| | 01:41 | InventoryA. Now instead of clicking
once and then clicking the Open button,
| | 01:46 | let's try double-clicking. That's a
shortcut to open up this document and you
| | 01:51 | can see I have got some formatting, I
have even got a chart in here in this
| | 01:55 | particular document, a table. Now
let's go back to Open and this time
| | 02:00 | CompanyInfo here; this is our Open
Document Text. We will double-click that one
| | 02:05 | and check it out. This is a Portrait
orientation, it's taller than it is wide
| | 02:12 | and it's a couple of pages in length.
It's a lot's of text, lots of formatting,
| | 02:18 | some special features like Page
Numbering, Headers as well; stuff that appears
| | 02:22 | at the top of the page and Tables
are being used here to organize this
| | 02:26 | information as well.
| | 02:28 | So opening is very simple, you just
click Open and you go find the file and of
| | 02:33 | course because we are in OpenOffice.
org Writer there are tons of different
| | 02:38 | formats that we can open. So
experiment with those different formats. Next,
| | 02:44 | let's try saving to a different format,
let say I have made a change to this,
| | 02:49 | I'm going to change the date up here
from April 2, I'm going to click and drag
| | 02:53 | over April and then type in August. Now
that's a very minor change, I have just
| | 02:59 | changed the month, but it is a
change nonetheless that needs to be saved.
| | 03:04 | The easiest way to save this is just to
click the Save button right here on the
| | 03:08 | toolbar. Doing that will update
those changes and keep the same name,
| | 03:13 | CompanyInfo. So it's stored in the same
location using the same name, but it's
| | 03:18 | now been updated with those changes.
If I wanted to save it under a different
| | 03:22 | name, to a different location, even a
different format then I need Save As. And
| | 03:27 | I would access that from the File menu,
down to Save As and here you can see I
| | 03:33 | get to select my location, I'm going to
save it to my Desktop, so I'm going to
| | 03:37 | click Desktop.
| | 03:38 | CompanyInfo is the file name; you can
see that down here. I'm going to put a 2
| | 03:42 | at the end. It's version 2 of this
document and here where it says, Save as
| | 03:46 | type, I get to choose the format I
want to save to. By default you see the
| | 03:51 | .odt, which is Open Document format
Text document. That's what it stands for.
| | 03:56 | But when I click this little dropdown I
can choose from lots of other formats,
| | 04:00 | check it out. Templates, there is
Documents, Microsoft Word, all away back to
| | 04:06 | older versions including Word 6.0.
Rich Text Format has an RTF extension that
| | 04:13 | can be opened by almost any Word
Processing application if you want to save to
| | 04:17 | that. You will loose some other
formatting perhaps, but you will keep some of
| | 04:21 | the formatting using Rich Text Format as well.
| | 04:24 | There is some StartWriter formats, TXT
or Text Format. You will lose a lot of
| | 04:29 | the formatting; it's a little bit less
than what you would get with Rich Text
| | 04:33 | Format. So be careful there. Then you
have got Text Encoded, HTML, Microsoft
| | 04:39 | Word XML, all kinds of options to
choose from and I'm going to save this to a
| | 04:45 | Microsoft Word 97/2000/XP document,
the extension will be .doc. So with that
| | 04:52 | selected, I click Save and check it out.
There is some information here. 'This
| | 04:57 | document may contain some formatting
or content that cannot be saved in Word
| | 05:01 | format.' Do you want to save the
document in this format anyway?
| | 05:04 | It's a little bit of warning that you
might lose some of the formatting and you
| | 05:07 | will have to go back and do that in
Word. I'm going to say Yes and now it's
| | 05:12 | saved as CompanyInfo2, you don't
see the extension up here but it is a
| | 05:18 | Microsoft Word document now and that's
what's on my screen. So I have saved it
| | 05:22 | as this new format and I'm going to
continue to work on this document in that
| | 05:27 | format but here in Writer.
| | 05:29 | When we are done with the document, we
can close it. We can go up to File and
| | 05:34 | choose Close right from here, closes
it up. We have got another document open
| | 05:39 | here now. Now this particular document,
which was originally a Word document,
| | 05:45 | does have a lot of formatting as you
can see. A lot of it came through when we
| | 05:48 | opened it. I'm going to go up to File
and close this one as well and that will
| | 05:53 | take me back to my WordPerfect
document and I'm going to close this one too.
| | 05:58 | File and Close and this takes me back
to a blank screen in OpenOffice.org,
| | 06:03 | ready to begin a brand new document.
| | 06:06 | I'm going to do that, instead of going
up to the File menu this time now I'm
| | 06:09 | going to click the little dropdown here
on the toolbar and choose Text Document
| | 06:13 | and there is my new blank document in
Writer. So that's all there is to opening
| | 06:18 | and saving. In the next
lesson we will explore printing.
| | Collapse this transcript |
| Printing documents| 00:00 | Although there are many ways to share
your documents electronically these days,
| | 00:04 | such as e-mailing or storing on a shared
network drive for example, there is one
| | 00:09 | old-fashioned method that still remains
and that is to print out your documents
| | 00:14 | on paper. So in this lesson, we are going
to explore printing in OpenOffice Writer.
| | 00:19 | I have got a new blank document in
front of me so before we can print, we need
| | 00:23 | something to print. If you don't
have the exercise files, you can start
| | 00:27 | creating a document here or simply
open up any old document you like. If you
| | 00:32 | have got the exercise files and you
want to follow along with me, you can go up
| | 00:36 | to the File menu and down to Recent Documents.
| | 00:39 | If you were following along with me
in previous lessons, you will see some
| | 00:43 | recent documents we worked with
including CompanyInfo.odt. I'm going to give
| | 00:48 | that one I click. If you haven't been
following along with me, you need to go
| | 00:52 | to your Open button, navigate to the
Lesson 1 folder of your exercise files and
| | 00:56 | that's where you are going to find
CompanyInfo. I'm going to click Cancel
| | 01:00 | because I have already got that open.
| | 01:02 | This is a two-page document. I know that
right off the bat. Looking at my Status
| | 01:06 | Bar in the bottom left corner, it says
I'm on page 1 of 2. I'm zoomed in at a
| | 01:11 | level here by default that's greater
than the actual size. I see 109% down
| | 01:16 | here. So, if I wanted to change my zoom
level that's something I could do, but
| | 01:19 | I like this level because it gives me
a great look at my entire page and the
| | 01:25 | contents therein.
| | 01:27 | So as I scroll through this document, I
see that there are some tables and there's
| | 01:31 | a little bit of formatting in there.
There is some information that shows up at
| | 01:35 | the top of each page in a header. So
this is a two-page document that I'm going
| | 01:40 | to print. If I want to print the entire
document or in other words, both pages
| | 01:45 | to my default printer, no questions
asked, I can go up to my Print button on
| | 01:50 | the toolbar and simply give it a click.
| | 01:53 | This will print the file directly to
my default printer, which happens to be,
| | 01:57 | as you see in that little tooltip that
pops up, the hp deskjet 3600 series. If
| | 02:02 | you don't want to just send the entire
document out, no questions asked, you
| | 02:06 | want to make some changes, such as
may be select a different printer or a
| | 02:11 | number of copies or
select specific pages to print.
| | 02:14 | In that case, you need to go to the
File menu and select Print from there. Now,
| | 02:19 | Ctrl+P on the PC keyboard is the
shortcut for accessing this Print dialog box.
| | 02:25 | If you are a Mac, it's command P, I'm
going to give it a click and sure enough
| | 02:29 | there is my Print dialog box where I
can change my printer if I wanted to as
| | 02:33 | well as the Print Range and Copies.
| | 02:36 | Let's go up here for a second. If you
got more than one printer attached to
| | 02:40 | your computer, may be you are on a
network for example. Here is where you go to
| | 02:43 | select the specific printer. I know
when I was in an office setting, we had a
| | 02:48 | color printer, we had a black and
white printer and we had them scattered
| | 02:51 | around the floor, so you could go to
the one that was closest to you. I'd
| | 02:55 | simply select my printer from here. I
have only got my HP Deskjet, my only
| | 02:59 | physical printer attached to this
computer, so I'm going to leave it setup
| | 03:03 | there and it is my default printer.
| | 03:05 | The print range is defaulting to all
pages. Now, that's why when come up here
| | 03:10 | to this Printer button on the toolbar,
we go to our default printer, printing
| | 03:14 | all the pages in a single copy. And if
I want to select specific pages, I can
| | 03:19 | come down to pages and type in the page numbers.
| | 03:23 | Let's say I had a 100 page document
and I wanted pages one through ten, 1-10.
| | 03:29 | Maybe I also wanted pages 30 through 45.
I might put in a comma, 30-45. If I
| | 03:37 | wanted page ninety-nine in there as
well, comma 99, I think you get the idea.
| | 03:41 | Now, I'm going to take that out by
selecting it and pressing delete, I'm going
| | 03:47 | to back to all pages. The only
other option here under Print range is
| | 03:51 | Selection, currently not selectable,
but I was to go into my documents and may
| | 03:56 | be click and drag over a couple of
paragraphs that I want printed, well, then
| | 04:00 | selection would be available, and
clicking this radio button would only print
| | 04:04 | out what I have selected
on the page with my mouse.
| | 04:07 | Now, let's go over to Copies because we
can select a number of copies to print.
| | 04:11 | If I wanted three copies, I can use a
little up arrow here or the down arrow to
| | 04:16 | go to the exact number. I can also
type in the number if wanted forty-five
| | 04:21 | copies, type 45. I can take that
out and move it down to let say ten.
| | 04:27 | Now, keep in mind when you select a
number of copies, Collating is very
| | 04:32 | important and it's important you
understand what this is all about. Let's say
| | 04:36 | this document was ten pages and I
wanted ten copies. Without Collating turned
| | 04:42 | on, I'm going to deselect this check box.
I would get ten page ones coming out,
| | 04:46 | then ten page twos, then ten page threes,
all the way up to ten, meaning I have
| | 04:51 | to sit there afterwards collating them
myself, spread out all over the floor perhaps.
| | 04:56 | Now, if I select Collate, I don't have
to worry about that. Pages one through
| | 05:01 | ten come out, then pages one through
ten come out again ten times all together.
| | 05:06 | The collating is done for me. It's a
big time saver. So any time you go greater
| | 05:11 | than one copy make sure
that Collating is turned on.
| | 05:15 | I'm going to change this to one by
clicking inside and taking out the zero with
| | 05:20 | my backspace key. With a two-page
document, printing out one copy, collating is
| | 05:25 | not as important, but I like to leave
it selected, regardless. It's a good
| | 05:28 | default to have it turned on.
| | 05:30 | There are some additional options when
it comes to printing here in writer as
| | 05:34 | well and they fall under the options
button here in the bottom right corner of
| | 05:37 | this dialog box. Here you can choose
the contents, what will print and what
| | 05:42 | will not print, by selecting or
deselecting the appropriate check box. If you
| | 05:46 | got Graphics, Tables, Drawings, Controls,
Backgrounds in this documents and you
| | 05:50 | want them included in the printout,
make sure these are checked off.
| | 05:54 | If you don't want to see the
Backgrounds or the Controls, may be don't want the
| | 05:58 | Tables included or the Drawings or
the Graphics, just the text, you can
| | 06:03 | deselect all of those. I'm going to leave
Graphics, Tables and Drawings turned on.
| | 06:07 | Pages, you can see left and right pages.
If you only wanted to print the left
| | 06:11 | side pages, you would deselect right
and then do the reverse later on, may be I
| | 06:17 | print a little bit differently and
you are going to create a booklet for
| | 06:19 | example, but in this case we are
getting both left and right pages. If you want
| | 06:24 | the print in reverse order, you could
do that. That's great for some printers
| | 06:27 | where the page is not flipped over for you.
| | 06:30 | Brochure is an option as well, so
Brochures usually have two sides. You put in
| | 06:35 | a sheet of paper, prints the side that
has may be three panels on it and then
| | 06:39 | you flip it over and print the other
side and then you fold it and everything
| | 06:43 | winds up nicely. Brochure is a part of
templates. I'm going to leave left and
| | 06:47 | right pages for this particular document.
| | 06:50 | One thing you can do with a document
is add notes, notes to yourself that are
| | 06:55 | not part of the document, but attached
to the document. They don't typically
| | 06:58 | printout by default. None is selected
here under our printer options, but if
| | 07:03 | you wanted to just print out your
notes, you could by selecting this radio
| | 07:06 | button or add the notes to the end of
your document or at the end of each page.
| | 07:10 | You could do that as well. We don't
have any notes so none is appropriate.
| | 07:14 | There are also some options down here.
Print automatically inserted blank
| | 07:19 | pages. Sometimes you get blank pages in
your document. If you want those coming
| | 07:22 | out, little separate your sections
perhaps if you wanted them, but if you don't
| | 07:27 | need them coming out, there is nothing
to print on them, deselect that checkbox.
| | 07:31 | Create a single print job for all
your copies and so on. Typically when I'm
| | 07:36 | printing multiple copies, multiple
pages, I like them broken down into their
| | 07:41 | own print jobs so that if I need to go
back and cancel any of those copies, I
| | 07:46 | can because they act as their own print
jobs, but just another option here from
| | 07:50 | this window.
| | 07:51 | And if you have got one of those
printers that has multiple trays, may be it
| | 07:54 | got legal paper in one tray and
portrait or letter size paper in another tray,
| | 08:00 | then you have the ability to select
trays, if you select this check box, but I
| | 08:05 | don't have that in my case. So I'm
going to leave everything as is, click OK.
| | 08:08 | It takes me back to my Print dialog box
printing all the pages, one copy to my
| | 08:14 | default printer when I click OK, of
they go to my printer. You might even hear
| | 08:18 | it in the background as it begins to print.
| | 08:21 | So it is an old-fashioned way these
days of showing your documents, but people
| | 08:25 | still need to be able to print. So, it
is good to know you can quickly print
| | 08:29 | right from your toolbar. But if you
need to select any of those options,
| | 08:33 | remember Ctrl+P on the PC, Command+P
on your Mac or go to the File menu and
| | 08:39 | select Print from there to
access all of those options.
| | Collapse this transcript |
|
|
2. Editing and Formatting in WriterSelecting text | 00:00 | For example, if we scroll down to page
2 where it says, Tax Hikes By Year. If I
| | 00:05 | wanted to just change the years over
here on the left, if I click in front of
| | 00:10 | 1999 and I start dragging downwards,
you can see how I get the entire line.
| | 00:18 | That's because of the
Selection Mode that I'm in.
| | 00:21 | I don't want to change the percentages
over here, just the years. So I'm going
| | 00:25 | to click to deselect and I'm going to
go up to my Edit menu. Down here you will
| | 00:31 | see Selection Mode is set by default
to Standard and that's why when we click
| | 00:35 | and drag and we go down a line, we
select the entire line. Well if we wanted to
| | 00:41 | block an area, we can choose Block Area
and now watch what happens when I click
| | 00:47 | in front of 1999, go across and down.
| | 00:51 | A-ha! Now I'm able to just select the dates
and if I wanted to change the formatting
| | 00:57 | of those without affecting the
percentages here on the right, I'm able to do
| | 01:00 | that, thanks to that mode. I'm going
to go back up to the Edit menu, down to
| | 01:06 | Selection Mode and switch it back to
Standard. Now as soon as I do that,
| | 01:10 | I'm back to selecting entire lines as I
move down through these lines of text, which
| | 01:17 | of course is yet another way to select text.
| | 01:20 | If you wanted to select a few words,
just click and drag over them. Once they
| | 01:23 | are selected, you can modify them. I'm
going to scroll back up to the top of my
| | 01:28 | document and click up here
next to the S in SouthPointe News.
| | 01:33 | So those are some selection techniques
and they are very important because as
| | 01:37 | we move through the upcoming lessons
in this chapter we are going to be using
| | 01:41 | those selection techniques to
modify your text such as changing it's
| | 01:44 | formatting, alignment, spacing, and so on.
| | Collapse this transcript |
| Formatting text appearance| 00:00 | In this lesson, we are going to use
some of those selection techniques we
| | 00:03 | explored in the previous lesson to
first select text and then make some changes
| | 00:07 | to it. There is a number of different
ways to format your text. We can change
| | 00:11 | the font face or font name, the font
size, the appearance using bold, italics,
| | 00:17 | underlining. There are alignment options.
We can even change the color of text
| | 00:21 | and we are going to do
all of that in this lesson.
| | 00:23 | We are going to use this file too if
you have the exercise files, it's called
| | 00:27 | Flyer1 and you will find it in the
Lesson 2 folder of those exercise files.
| | 00:31 | If you don't have exercise files, don't
worry about it. Any document will do if
| | 00:35 | you want to follow along. All we need
is some text. And in this document we are
| | 00:40 | going to work with this text that we
see across the top. As I move through this
| | 00:44 | document, I see that there is already
some formatting applied. Some of the
| | 00:48 | fonts are different, the sizes, the
spacing and if we want to learn about
| | 00:53 | certain formatting, all we have to do
is click in the actual characters that
| | 00:57 | use that formatting.
| | 00:58 | For example, if I click anywhere here
in the word Specializing and I go up to
| | 01:02 | my Formatting toolbar I see that
this is an AvantGarde type font, it's 33
| | 01:08 | points in size, it's left aligned.
Notice that the left aligned button appears
| | 01:13 | to be depressed, so every thing is
lined up flush on the left side of my
| | 01:17 | margin. Over here on the right you can
see that jagged edge and if I come down
| | 01:21 | here to the word grow which is
definitely different looking from the rest of
| | 01:25 | the text. I see that this is actually a
different font. It's Arial, 54 points,
| | 01:31 | the Bold button appears to be
depressed so this is actually bolded text. It's
| | 01:36 | also left aligned but I get the
information right here from my Formatting toolbar.
| | 01:40 | Not only can I get information but I
can change formatting from here as well.
| | 01:45 | So let's go up here to the top and
select this text. You can use any of the
| | 01:50 | techniques we learned in the previous
lesson to highlight or select this entire
| | 01:54 | first line. I'm using the quadruple-
click. With that selected, now any changes
| | 01:59 | we make up here on our Formatting
toolbar will be applied to the selected text.
| | 02:04 | So this is probably the fastest
way to change the font, the size, the
| | 02:09 | appearance, alignment, even the font
color. I'm going to change the color here
| | 02:13 | by clicking the little dropdown; I see
my color swatches now on this palette
| | 02:18 | and I'm going to go to a lighter
gray here. I'm going to go to about 60%.
| | 02:22 | The idea is for us to keep this
information at the top but we don't want it to
| | 02:27 | stand out so much. It's not all that
important unless someone really needs to
| | 02:30 | know it. Another thing we can do is try
to make this a little bit smaller maybe
| | 02:35 | center it on our page. So we can do all
of that from the Formatting toolbar but
| | 02:39 | just to show you there is another option.
You can go up to the Format menu and
| | 02:44 | click on Character, this will open up a
dialog box and the advantage to this is
| | 02:49 | that you also get a nice
preview down here of the end result.
| | 02:54 | So for example, I if wanted to change
the font, now I can do it from here and
| | 02:58 | as I scroll down I see some other
fonts that might work better. I like the
| | 03:03 | Arial Narrow, when I click on this I'm
going to see a change down here, takes
| | 03:07 | up much less room. The typeface, I
can change it to Italics, Bold, Bold and
| | 03:13 | Italics if I wanted to. But really
that's the opposite effect of what I'm
| | 03:16 | looking for here; I want it to just be subtle
and kind of sitting there in the background.
| | 03:21 | I'm going to change the Size; I'm
going to bring the Size down to about 8
| | 03:25 | points. So I can use the scroll bar here,
select the size, see the preview down
| | 03:30 | below or I could come up here,
highlight what's here by clicking and dragging
| | 03:33 | over it and type in my own point size;
there's 10, I'm going to take that out
| | 03:38 | with my back space put in 8, that looks
good. I see the preview down below; I'm
| | 03:43 | going to leave it at 8 points.
| | 03:45 | Now there are some other tabs up here,
Font Effects for example. Here is where
| | 03:48 | I see Underlining, Strikethrough.
There is my Color option but I have already
| | 03:53 | selected that as Gray 60%. I could
try a lighter gray. No, I think 60 is
| | 03:58 | probably the right choice so I'm going
to scroll back up there. But I have got
| | 04:02 | all of those other options down below
as well, they are just not appearing as
| | 04:06 | swatches on the palette; they are all
in line. I'm going to leave it at Gray 60%.
| | 04:13 | Some other options over here, Outline,
create a shadow, make it blinking text
| | 04:17 | or even hide that text if I wanted to.
Under Effects, I can make it all caps or
| | 04:23 | all Lowercase or create a Title out of
it or choose Small capitals. I'm going
| | 04:27 | to go for Small capitals, you can see
what that does; everything is in caps but
| | 04:32 | the first character in each word is a
larger character, I like that effect.
| | 04:36 | We have also got a Position tab
here. So position vertically could be
| | 04:41 | Superscript, Subscript or Normal;
Normal being selected. If you are working
| | 04:46 | with any characters that need to be
smaller and higher or lower than the rest
| | 04:50 | of the text that's was Superscript,
higher, and Subscript are, lower. Think
| | 04:56 | about Pi r sqaured where the 2 is
smaller and a little bit higher. That's
| | 05:01 | Superscript. Subscript where we might
have something like H2O, the 2 is lower
| | 05:07 | and smaller; that's Subscript.
| | 05:09 | We can also rotate text right from
here; we are not going to do any of that
| | 05:13 | right now. But let's move on to
Hyperlink; you can create your own Hyperlinks
| | 05:17 | here. So if you wanted a link to a
website, you just enter the URL right here.
| | 05:22 | You could add a Name, a Target frame
within that website if you wanted to as well.
| | 05:26 | You can change the Background behind
this text if we wanted to, something we
| | 05:30 | can also do from the Formatting toolbar
up here. This little tin can allows us
| | 05:34 | to change the background, just behind
the selected text in this case. But I
| | 05:38 | don't want to do any of that so some of
the changes that I have made are under
| | 05:42 | the Font tab and Font Effects, I'm
going to click OK and you can see, still
| | 05:47 | highlighted or selected but totally
different looking already. To see those
| | 05:52 | changes just click anywhere
to deselect the selected text.
| | 05:55 | I think it just looked better now if it
were centered on the page. So I'm going
| | 06:00 | to just click and drag this time over
that text, make sure it's all highlighted
| | 06:04 | and I'm going to the Formatting toolbar
for this one to change the alignment to
| | 06:08 | center. I have got Left, Center, Right
Align would put everything over to the
| | 06:13 | right side of the page and I have got
Justified and I'm going to try Justified
| | 06:17 | here to show you that nothing actually
happens. You need to have more than one
| | 06:21 | line of text in a paragraph, then
extra spaces will be inserted into the
| | 06:25 | paragraph. So we will do that later,
let's just leave this one as centered by
| | 06:29 | clicking the Centered, there we go.
Let's scroll down a little bit, I'm going
| | 06:33 | to deselect to see the end result and
I think that's perfect so leave it like that.
| | 06:38 | Now we will come down here to this
paragraph here that says, 'The business
| | 06:41 | environment you compete in.' Let's
select this entire paragraph, I'm going to
| | 06:46 | click at the beginning of the T, hold
down my Shift key and click at the end.
| | 06:49 | And let's try some of these
different alignments, we already know what
| | 06:53 | Centering does, it's currently left
aligned. Let's try Right Align, now you see
| | 06:57 | I got a nice flush right side to this
paragraph and I have got the jagged edge
| | 07:02 | on the left, makes no sense. Let' try
this one know, Justified and I have got
| | 07:07 | flush left and right sides to the
paragraph except for the last line because
| | 07:11 | it's by itself and you will notice
that there are extra spaces inserted in
| | 07:15 | between certain words to stretch it out.
So that each line of the paragraphs
| | 07:20 | except for the last one is flush on
both the left and right side of my margins
| | 07:25 | on this page.
| | 07:26 | So that's something I might want to
apply to all of the other paragraphs as
| | 07:30 | well. So in that case I might click at
the beginning of the first paragraph,
| | 07:33 | hold down my Shift key, click at the
last line and do the exact same thing. Now
| | 07:39 | all three of those paragraphs are
using full justification and I could repeat
| | 07:44 | that for the rest of my text if I
wanted to. I'm going to scroll back up.
| | 07:49 | Now there is more formatting to do but
as far as formatting text after you have
| | 07:54 | selected it; remember you have got
some real good shortcuts here on your
| | 07:59 | Formatting toolbar. But if you want
to do everything from one nice neat
| | 08:03 | location, go to your Format menu and
select the Character Formatting right from there.
| | Collapse this transcript |
| Undo, Redo, and Repeat| 00:00 | Have you ever been working on a
document, you have made some changes and
| | 00:04 | realized that may be those changes were
not the best and you want to go back to
| | 00:07 | where you started? Or maybe you made a
mistake and you want to undo that mistake.?
| | 00:12 | Well, that's where a very famous
command comes in handy, the Undo command, which
| | 00:17 | is available here in Writer via the
Standard toolbar or from the Edit menu.
| | 00:22 | But we also have the opposite of Undo,
which is Redo. So if you undo something that
| | 00:27 | you would like to get back you can undo
the undo, so to say, by using the Redo
| | 00:32 | command and another command that goes
with those two is the Repeat command and
| | 00:37 | that's what we are going
to explore in this lesson.
| | 00:39 | We are going to use the file we were
working with in the previous lesson but if
| | 00:42 | you've skipped to this lesson and you
have got the exercise files, go to your
| | 00:45 | Lesson 2 folder, open up Flyer2 and
you will have exactly what I have.
| | 00:50 | If you don't have the exercise files,
no problem. Any text will do.
| | 00:55 | So here let's just make a simple change,
I want you to see just before we make
| | 00:59 | the change here; we haven't actually
touched the document. That up here on my
| | 01:02 | Standard toolbar, I have got an Undo
and a Redo button and right now as I hover
| | 01:08 | over these I can't undo anything or
restore anything at this point because I
| | 01:12 | haven't done anything.
I've just opened up this file.
| | 01:15 | Now if you are continuing from the
previous lesson, working on the same
| | 01:19 | document, you probably have an Undo
button that's available with lots of stuff
| | 01:24 | to be undone. All the formatting we did
for this top line for example. So let's
| | 01:29 | just start some additional commands here.
Let's do some things to the text down
| | 01:33 | below, for example, the word 'grow'
right here. I'm going to double-click on
| | 01:37 | the word grow to select it and I'm
going to change the color here by going up
| | 01:41 | to the Formatting toolbar, I will
click the Font Color drop down and let's
| | 01:46 | choose a nice bright color. I'm going
to go for this bright pinky color here,
| | 01:50 | it's called Red 1 and when I click
off my selected text, I see the change.
| | 01:56 | So maybe I realize that that should
probably be a different color or it doesn't
| | 02:00 | look right. All of a sudden up here my
Standard toolbar, the Undo button has
| | 02:04 | become available. I can click on it
to undo that, when I deselect its back
| | 02:09 | where it started. Notice now though
that the Redo button is available to me and
| | 02:14 | if I click on that I redo what I just
undid which is to change the word grow to
| | 02:19 | that red color. Let's try some
additional changes now. I'm going to come down
| | 02:23 | here to this title Business Development
Services to Grow Your Business and I'm
| | 02:28 | going to Underline that and make it
Italics as well, so couple of more changes.
| | 02:33 | Then I'm going to come down here, we
have got some dots here, Your Once a
| | 02:38 | successful business. Let's select that
last sentence in the first paragraph and
| | 02:42 | hit the Delete key on your keyboard
to remove it, it's gone. That's another
| | 02:46 | type of thing that can be undone.
| | 02:48 | Most commands can be undone and
redone and repeated, things like saving and
| | 02:53 | printing of course are the types of
command they cannot be undone. So we have
| | 02:57 | made some changes to attributes for
our fonts, we have deleted some text. We
| | 03:01 | are actually building a history now
of things that we have done to this
| | 03:05 | document and that's were those little
drop downs coming handy next to the Undo
| | 03:09 | and Redo buttons.
| | 03:11 | If I don't click on the Undo button
but rather click on the arrow next to it,
| | 03:16 | you will see the last thing I did was
to delete some text that started with
| | 03:20 | Your Once something or other. Then I
got these different attributes that were
| | 03:24 | applied and I can undo any or all of
them. So if I undo just the first one
| | 03:29 | here, delete your. There
we go, the text comes back.
| | 03:33 | I could just hit my Undo button, a
whole bunch of times. You can see my text is
| | 03:37 | back to normal, Undo that again, now
I have lost the Underlining and the
| | 03:41 | Italics. Undo again and you can see
now there is only the applied attributes,
| | 03:46 | which was to the word grow. So if I
click on that, it's back where we started.
| | 03:51 | That entire history now just shifted
over to my Redo button. So I can redo
| | 03:56 | button any or all of these by clicking
this button many times or going to the
| | 04:00 | drop down, there they are all in
reverse order. I go back down to the bottom
| | 04:05 | one and redo all four actions at
once with one click of a button.
| | 04:09 | All of this is accessible as well from
the Edit drop down. Now the last thing I
| | 04:14 | did was to delete some text, we undid
and redid all of that. The last command I
| | 04:19 | issued was to delete some text.
Notice that I have got a Repeat command as
| | 04:23 | well. So if this is the type of thing
that I want to repeat to other areas of
| | 04:27 | my document, I can use the Repeat
command. Each of these has it's own keyboard
| | 04:32 | shortcut as well. Undo, Ctrl+Z on
the PC keyboard; if you are using a Mac
| | 04:36 | Command+Z. Restore or Redo is Ctrl+Y
or Command+Y and look at this.
| | 04:41 | The Repeat command, Ctrl+Shift+Y,
Command+Shift+Y on the Mac, will allow you to repeat
| | 04:48 | commands that you have issued.
| | 04:50 | So for example, that delete that we
did can be repeated for something else
| | 04:54 | maybe this paragraph down here if I
select it. Well if I go up to my Edit menu,
| | 04:59 | notice that the Repeat Delete command
is available and when I click on it that
| | 05:04 | is deleted. So the paragraph I had
selected used the same command that I use to
| | 05:09 | delete that first sentence there at the
bottom of the first paragraph. Let's go
| | 05:13 | back up to Undo now to undo that and
I'm going to Undo again. I'm going to go
| | 05:18 | all the way back to where we started,
Undo everything and there is my document
| | 05:23 | exactly the way it looked when I began.
| | 05:25 | So now I have got this undo and redo
history always available to me, even after
| | 05:30 | I save any changes to my document that
undo and redo history is available to
| | 05:34 | me. However, when I close the
document and then come back to it at a later
| | 05:39 | time, I will not maintain that history.
So a brand new undo and redo history is
| | 05:44 | created each time you open up your document.
| | 05:47 | It's a nice little time saver whether
you want to use Undo and Redo on purpose
| | 05:51 | or whether it's a mistake that needs
to be undone; remember you have got easy
| | 05:55 | access here through the Standard
toolbar and more options through your Edit
| | 05:59 | menu here in Writer.
| | Collapse this transcript |
| Copying, pasting, and moving text| 00:00 | In this lesson we are going to explore
some very useful commands that will save
| | 00:04 | you a lot of time, a lot of energy when
working with documents or you may need
| | 00:08 | to move content around or maybe even
have certain content appear in multiple
| | 00:14 | locations in a document.
| | 00:16 | I'm talking about cutting, copying, and
pasting and we are going to explore all
| | 00:21 | three of those using this document that
I have already opened up here from the
| | 00:24 | Lesson 2 folder of the exercise files,
it's called Flyer3. If you have got
| | 00:28 | those exercise files, you might want
to open this one up to follow along.
| | 00:32 | If you don't have the exercise files
any document with more that one paragraph
| | 00:36 | will do. So we are going to leave
this heading here at the very top of our
| | 00:40 | document but as I scroll down through
this first page, I notice there is two
| | 00:44 | paragraphs each with their own heading
and as I rethink this document perhaps
| | 00:49 | Strategy should come first
before Business Developments Services.
| | 00:54 | So I want to flip-flop these two
paragraphs with their headings, all that means
| | 00:58 | is I need to remove one of the
paragraphs and place it on the other side of the
| | 01:02 | other paragraph. So really doesn't
matter which one I select here, so long as I
| | 01:07 | select one including its heading.
So I'm going to start up here next to
| | 01:10 | Business Development Services, I'm
going to click and drag down to the end of
| | 01:14 | the paragraph and I'm going to add the
extra spaces down below. So I'm going to
| | 01:20 | go as far as Strategy, I don't want
to go to line where Strategy appears; I
| | 01:24 | want to go the line above. So I'm
getting the extra blank line in there as well.
| | 01:29 | Now I don't want to delete this. Yes,
I want to remove it but temporarily;
| | 01:33 | deleting would actually remove or
erase the text and I need undo to get it
| | 01:38 | back. So that's not exactly what I want.
What I want to do is remove it from
| | 01:41 | this location, store it temporarily in
an area called the clipboard, which is
| | 01:46 | your computers memory, until I give
the command to paste it in the right location.
| | 01:52 | So in this case I'm going to go up to
my Standard toolbar and find this little
| | 01:57 | button here with the scissors, which
is my Cut button. This will remove it;
| | 02:01 | store it temporarily in the clipboard
waiting for me to paste it with the Paste
| | 02:06 | button. Notice the one between that
is Copy. So if I want a copy of this
| | 02:10 | paragraph I would use that. But I
don't want a copy. I want to remove it. So
| | 02:14 | when I click Cut, looks a little bit
scary like it just disappeared. Now I want
| | 02:19 | to come down below the Strategy
paragraph, I'm going to add an extra blank line
| | 02:24 | there by hitting Return or Enter on
the keyboard. Now it's time to paste.
| | 02:29 | Now the Paste button is available to
me but it also has a dropdown. I'm going
| | 02:33 | to click the dropdown just to show you
that you can paste as an OpenOffice.org
| | 02:38 | Writer, HTML Text, Formatted Text,
which is Rich Text Format, or even
| | 02:44 | Unformatted Text. Well in this case I
want it the same as it was in this Writer
| | 02:49 | document and that's the default right
at the top, OpenOffice.org Writer. And
| | 02:54 | that's the same as just clicking
the Paste button without clicking the
| | 02:56 | dropdown. So I will give it a click
and there it is. I just flip-flopped these
| | 03:00 | two paragraphs, looks great.
| | 03:03 | Let's say we wanted to get a copy of
something and paste it somewhere else.
| | 03:07 | I'm going to go over here to Strategy
and just double-click, that selects the
| | 03:12 | title or the sub-heading if you will.
Now I'm going to copy this and clicking
| | 03:16 | the Copy button puts a copy of the
Strategy heading into the clipboard
| | 03:21 | replacing whatever was there before
and now I'm going to move down to the
| | 03:25 | second page of this document. We have
got some more paragraphs down here but
| | 03:29 | they are missing the headings. So
I'm going to click up here above this
| | 03:32 | Marketing paragraph and I'm going to
paste that by clicking the Paste button.
| | 03:36 | There is Strategy; not exactly the
text I want but it's all formatted in
| | 03:41 | everything so I can double-click it now
and type right over it, Marketing, just
| | 03:45 | like that.
| | 03:46 | Now remember it's still in the
clipboard so I can come down here click and
| | 03:50 | paste. I want you to see from the Edit
menu that you also have your Cut, Copy,
| | 03:55 | and Paste commands as well as Paste
special which is what we saw from the
| | 03:59 | dropdown where you get those options.
But we also have keyboard shortcuts.
| | 04:03 | Ctrl+X kind of looks like scissors,
that's on the PC; Command+X on the Mac
| | 04:08 | keyboard. Ctrl+C or Command+C for copy
and for pasting, Ctrl+V or Command+V.
| | 04:14 | I'm going to click Paste right here.
There's strategy. It shows up again.
| | 04:18 | Double-click that. I'm going to type
in something else like Organizational
| | 04:27 | Development.
| | 04:28 | The Writer is pretty smart and wants to
finish that off for me recognizing that
| | 04:32 | text somewhere else in the document.
But I'm just going to type the whole thing
| | 04:35 | up and it's already formatted and
didn't even need to know what the formatting
| | 04:38 | was by pasting that heading and just
changing the text is a nice little time saver.
| | 04:45 | Now when you are taking something
from another document and pasting it into
| | 04:49 | your document, that's where having the
ability to leave the formatting behind,
| | 04:53 | comes in very handy. So if I have
copied text from another document that's
| | 04:57 | formatted differently, then from my
Paste dropdown or using Paste Special on
| | 05:03 | the Edit menu I might want to choose
Unformatted Text. So the formatting is
| | 05:08 | stripped and then I would see the
formatting in the current document applied
| | 05:12 | automatically to the text that I paste.
So keep that in mind too as you are
| | 05:16 | using Cut, Copy and Paste.
| | Collapse this transcript |
| Changing line spacing| 00:00 | There is one simple formatting change
you can make to a document that will
| | 00:04 | really affect its readability and
overall look and feel. That is line spacing.
| | 00:10 | Sometimes, when lines of text are too
close together, depending on the font,
| | 00:14 | it's very difficult to read. It tires
the eyes and of course if you want to
| | 00:18 | people to read your information, you
are probably not doing a very good job of
| | 00:22 | making it easy on them. So one of the
things you can do is increase the space
| | 00:27 | between lines without going overboard,
to make it a little bit easier to read
| | 00:31 | and of course the overall look and
feel is definitely affected by line spacing.
| | 00:35 | So let's explore that now using the
document we have been working with in the
| | 00:38 | last few lessons. If you have
skipped to this lesson and you have got the
| | 00:42 | exercise files, if you would like to
follow along, go to the Lesson 2 folder
| | 00:46 | and open up Flyer4.odt and you will
see what I see here on the screen.
| | 00:51 | Notice up here at the top we have got
a title, three lines and it seems like
| | 00:57 | there is extra space between those lines.
As if somebody has hit the Enter key
| | 01:01 | an extra after each line. But if I
click here, right before the S in
| | 01:05 | Specializing and I hit my down arrow on
the keyboard, the cursor keep pointing
| | 01:10 | down, I actually go to the next line
of text. Notice the size of my flashing
| | 01:15 | cursor, so the line size has been
adjusted to be quite large. So there is no
| | 01:20 | extra returns in between each line.
If I move down to the next line, same
| | 01:24 | thing; I don't go to a blank space.
I go to the next line of text.
| | 01:29 | So that can be adjusted, increased or
decreased. If I look further down, I have
| | 01:33 | some more text down here, some
paragraph text, which is quite easy to read.
| | 01:38 | Thanks to some extra space in between
the lines. That can be adjusted as well
| | 01:42 | and here is how we do it.
| | 01:44 | Let's start with our title. I'm going
to click and drag over the text that I
| | 01:47 | want to alter first of all. So I'm
going to click and drag from the S in
| | 01:51 | Specializing to the end of the period
after Business and now I'm going to go up
| | 01:55 | to the Format menu. Line spacing is a
part of paragraph formatting. So I click
| | 01:59 | on Paragraph and check out the various
tabs for Paragraph Formatting, Indents
| | 02:04 | and Spacing, Alignment, Text Flow, Numbering.
| | 02:06 | We have got lots of stuff we can do
with Paragraph formatting here. But the
| | 02:10 | first tab should be selected by Default,
if not give it a click and check out
| | 02:14 | the Spacing section down below. So
line spacing can be set, currently I don't
| | 02:19 | see anything and that's probably
because maybe different line spacing formats
| | 02:24 | were added to this one section
of text, but I can change that.
| | 02:28 | We can also adjust the spacing that
appears above or below a paragraph. This
| | 02:32 | happens to people often times and it's
very frustrating where at the end of a
| | 02:37 | line you hit the Enter key on your
keyboard or the Return key and you get that
| | 02:41 | extra blank line without asking for it,
that's because a value has been set for
| | 02:46 | below a paragraph probably and it's
being inserted for you. There is ways
| | 02:51 | around that which I will show you in a
moment. You can also set space above a
| | 02:54 | paragraph.
| | 02:55 | Let's start with Line Spacing;
remember we have got our title selected. If I
| | 02:59 | click the dropdown, I can choose Single
spacing so each line of text is on its
| | 03:04 | own line and then there is no extra
space in between that line and the next.
| | 03:09 | Then you can go to one and a half line
spacing or 1.5 lines. Double spacing.
| | 03:15 | There is also Proportional, so if you
are using different size fonts and font
| | 03:20 | sizes, you have got the ability to have
Proportional line spacing adjusted for
| | 03:25 | you. You can set up line spacing to be
at least a value like an increase or you
| | 03:31 | can go right down to Fixed, if you
want it to keep at the same value.
| | 03:35 | So let's start with Double. I'm going
to go over here to Double. I see a quick
| | 03:39 | preview of what that might look like
over here. When I click OK, you can see
| | 03:44 | there is a lot of extra space now
between the lines of my selected text, in
| | 03:49 | fact way too much. So I'm going to go
back up to Format, that text is still
| | 03:54 | selected, down to Paragraph and I'm
going to change that to a fixed rate.
| | 04:00 | Now when I choose Fixed, a new field is
available to me here where I can type in,
| | 04:04 | in inches how much spacing I want to
use. Notice that, 0.20 is set for me. So
| | 04:11 | if I go to 0, for example, by clicking
and dragging over what' here, type in a
| | 04:16 | 0 and click OK. Notice that every thing
is right on top of each other. So 0 is
| | 04:22 | not a good option for line spacing,
especially with this title, which uses some
| | 04:25 | fairly large fonts.
| | 04:27 | I'm going to go back up to Format,
down to Paragraph and I'm going to change
| | 04:32 | that to Single space. When I click OK,
the result is exactly what I started
| | 04:39 | with. So it looks like extra space but
because of the size of the font, I get a
| | 04:44 | nice spaced out title.
| | 04:46 | Let's move on to some paragraph text
now. Notice that I have got headings; I
| | 04:50 | have got an extra space between the
heading and the paragraph. Looks like here,
| | 04:54 | I have two paragraphs under Strategy
and there is no extra space there but
| | 04:58 | there is at the end of this paragraph.
If I click on those blank lines, my
| | 05:02 | cursor does flash right on the blank
line itself, meaning somebody hit Enter
| | 05:06 | here to add an extra line of text.
It's really not a good practice to do that
| | 05:12 | because there are invisible for one and
when it comes to reformatting later on,
| | 05:16 | things can get messy.
| | 05:18 | So you are better off not putting in
that extra blank line and letting the
| | 05:23 | application do it for you. So we set up
Writer to put in the extra space after
| | 05:27 | a paragraph or before a paragraph for us.
So let's start by going up here under
| | 05:31 | Strategy, just give it a click and hit
Delete on your keyboard to remove the
| | 05:36 | blank line. Same thing after the last
paragraph under Strategy, we hit Delete,
| | 05:42 | and same thing here after Business
Development, pressing Delete squishes
| | 05:47 | everything together.
| | 05:48 | All right, now we are going to select
all of these paragraphs, clicking and
| | 05:52 | dragging from Strategy to the end of
needs here after Business Development
| | 05:56 | Services and we will go up to Format.
Let's go down to Paragraph. Look at the
| | 06:02 | line spacing. It's set to 1.5 and
that's why it is a little bit easier to read.
| | 06:07 | It's not too squished together. Let's
change it to Single but we are going to
| | 06:11 | add some space below each paragraph.
Right now you can see Above and Below
| | 06:16 | defaulted to 0. So if I wanted to
put half an inch in there, or may be a
| | 06:21 | quarter of an inch, remember we are
working in inches. So I'm going to select
| | 06:24 | the zeros here in Below paragraph and
I'm going to try .2 and that's standard spacing.
| | 06:32 | When I click OK, you can see what has
happened now. All of the formatting is
| | 06:37 | done for me. So the text itself in the
paragraph is single-spaced. Notice the
| | 06:42 | extra blank line showing up between
paragraphs and their headings, if we try
| | 06:46 | and click on them, we can't. Our
cursor does not flash on the blank line
| | 06:50 | because the software did it for us
which means there are no extra returns that
| | 06:55 | don't belong in there. And I'm not
keen on the actual spacing so I'm going to
| | 07:00 | select everything again and I'm going
to leave the spacing at .2 after each
| | 07:04 | paragraph. But this time when I go up
to Format and down to Paragraph, I'm
| | 07:09 | going to change it back to one
and half, 1.5 lines and click OK.
| | 07:14 | Now that's a little bit easier to read;
I'm just going to de-select by clicking
| | 07:19 | and I do have the extra lines inserted
for me after each paragraph. Now what
| | 07:25 | happens if you don't want that line?
Let's say, we don't want the extra space
| | 07:29 | here between our paragraphs in each
section. Well, in that case, let's just
| | 07:33 | click after the period here next to
updated and hit the Delete key on your
| | 07:38 | keyboard. So it deletes the extra
Return or somebody hit Enter, we will leave a
| | 07:43 | couple of spaces and we could leave it
just like that. But really it should be
| | 07:47 | a new paragraph.
| | 07:48 | So this time, instead of just hitting
Enter or Return on your keyboard, hold
| | 07:53 | down your Shift key and do that. When
you hold down your Shift key and hit
| | 07:57 | Enter or Return, you don't get that
extra line. What does happen though, as you
| | 08:02 | can see, because of our alignment that
things are getting a little bit messed
| | 08:05 | up or spread out. Let's try that down
here. Click after Business, we will hit
| | 08:12 | the Delete key on our keyboard and
that works nicely so we don't have to do
| | 08:16 | anything. I assume after the word share
here when we hit Delete, we do have to
| | 08:22 | hit Return but hold the Shift when you
do it and that moves it down to the next
| | 08:26 | line, brand new paragraph but no extra space.
| | 08:30 | And we are going to fix up this
alignment here by clicking and dragging over
| | 08:34 | this paragraph. Notice the full
justification adds that extra space. So let's
| | 08:40 | see what it looks with left
justification, click the Align Left button and that
| | 08:45 | looks better. So we might want to just
click and drag across all of this text
| | 08:50 | again and let's change it to left
alignment. There we go and everything looks
| | 08:56 | just right.
| | 08:57 | So line spacing, very important, not
just between lines and paragraph text but
| | 09:02 | before and after a paragraph can make
a document much easier to read like we
| | 09:08 | have done here. And of course prevents
you from inserting blank lines and so on
| | 09:13 | that can get messy later on when you
start adding and removing text and you
| | 09:18 | can't see those blank lines. Just save
yourself the hassle and create the space
| | 09:22 | before and after and use your
Shift when you don't want it.
| | Collapse this transcript |
| Changing margins| 00:00 | In this lesson we are going to explore
yet another formatting option that can
| | 00:04 | definitely alter the look and feel of
your documents. I'm talking about margins
| | 00:09 | and you can set up margins to
determine where on the page your content will
| | 00:14 | appear. For example, if you want the
first bit of text to appear an inch and a
| | 00:19 | half down from the top of the page
when you print it, you set a one and half
| | 00:22 | inch margin at the top. You can also
set margins to the left, right and bottom
| | 00:27 | of your page as well.
| | 00:28 | We are going to do that in this lesson
using the document that I have already
| | 00:31 | got opened here, it's called Overview1.
odt. If you have got the exercise files
| | 00:36 | and you want to follow along, you
will find this in the Lesson 2 folder but
| | 00:40 | really any document will do so long
as you have got some text to work with.
| | 00:44 | Now as I scroll down on this document,
look what happens at the bottom of page
| | 00:48 | 1. I run out of room and then the
rest of the text flows on to page 2,
| | 00:53 | automatically. And you maybe able to
see, on your screen, as you look at my
| | 00:57 | screen, this little shaded area here,
this boarder that goes around the outside
| | 01:03 | of my text, that represents the
margins that you are seeing right now. So
| | 01:07 | currently, you will notice that as I
move down from the top and look over at
| | 01:11 | this ruler, there is a shaded area
here of about one inch, representing a one
| | 01:16 | inch margin at the top. As I look up
here at the top ruler, I have got an inch
| | 01:20 | on the left; I have also got an inch on
the right. And as I scroll down to the
| | 01:25 | bottom of the page, check out the
ruler on the left here, another inch down there.
| | 01:30 | So by decreasing the margins, I might
be able to get all of this text fitting
| | 01:34 | on one page. And there is different
ways to adjust margins. Let's start with
| | 01:39 | the top and the bottom margins. First
thing I'm going to do is just click at
| | 01:42 | the very top left-hand corner of my
document, right in front of C in Corporate
| | 01:46 | Overview. I want my changes to be
affected from there down. So I'm going to go
| | 01:52 | over to the ruler and this is the
easiest way to change the top margin. This
| | 01:56 | shaded area, if I go to the bottom of it,
notice that double arrow that appears
| | 02:00 | as I hover over it with my mouse
pointer. Now that means I can click and drag
| | 02:05 | upwards or downwards to change my margin.
So as I move up, the ruler moves with
| | 02:10 | me and I'm going to go right
there to about a half inch and let go.
| | 02:15 | So if I scroll down, does everything
fit now? Not quite, but I have got an
| | 02:20 | extra large margin down here at the
bottom, it's not proportional. So I will do
| | 02:24 | the same thing here on the ruler. When
I see the double arrow, this time I'm
| | 02:28 | going to pull it down to about the half-
inch mark, right there. Now as I scroll
| | 02:33 | down, check it out, everything
fits on one page. The second page has
| | 02:38 | disappeared. But I'm not keen on the
little space I see up here at the top. So
| | 02:44 | I want might want to adjust the left
and right margins and bring that top
| | 02:47 | margin to a little bit bigger margin.
To do that and to be more precise, I
| | 02:52 | might want to go to the Format menu.
| | 02:54 | I will go up to Format and down to Page,
because changing margins affects the
| | 02:59 | entire page. So under Page formatting,
here in this dialog box, you will notice
| | 03:04 | there is a Margins section. And check
out my current measurements; the top is a
| | 03:08 | .50 inch. I was pretty good with that
one. I just missed at the bottom, its
| | 03:12 | point .55 inches and the left and
right are exactly an inch either. So I can
| | 03:17 | adjust them all from one
spot and I kind of like that.
| | 03:21 | So let's experiment a little bit here.
I'm going to change my left margin by
| | 03:25 | using the down arrow and you can see
it's going quite slowly. If I really want
| | 03:30 | it to put in a value here like .75, I
can click and drag over the value that's
| | 03:34 | there, type in .75, which represents
three quarters of an inch. I'm going to do
| | 03:40 | the same on the right. As soon as I
click and drag, you can see 0.75 inches
| | 03:44 | appears for the left and for the top,
I want that to be a little bit bigger.
| | 03:51 | I'm going to go back up to 1 inch
exactly. The bottom doesn't have to be a full
| | 03:55 | inch, I'm going to go to .75 there.
| | 04:00 | Now when I click OK, you will see all
of the adjustments take place here in my
| | 04:04 | document. It's much wider now and as I
scroll down, almost everything fits on
| | 04:11 | one page. So I still have some
adjusting to do at this point. Well I might have
| | 04:15 | to give up a little bit of space here
at the top. It's really just two lines.
| | 04:19 | I'm going to go back to my left ruler
here and just click and drag upwards. I'm
| | 04:23 | going to eyeball that and as I go
down to the bottom, everything is fitting
| | 04:29 | neatly onto a single page and
I'm done working with my margins.
| | 04:34 | Now there are other ways to make text
fit, you can change Font Sizes and Line
| | 04:38 | spacing and so on. But being able to
adjust your margins, not only allows you
| | 04:43 | to make things fit properly but
also changes the look and feel of your
| | 04:47 | documents. Certain types of documents
will use different types of margins, for
| | 04:52 | example, you might be creating a menu
where you want everything down at the
| | 04:56 | center of your page with very
wide margins on either side.
| | 05:00 | So it's nice to know that you can go
right up to the rulers to adjust margins
| | 05:04 | and up here on the left and the right
hand sides are margin markers. These
| | 05:09 | little triangles at the bottom allow
you to change your margins here as well.
| | 05:13 | So just clicking and dragging, you
can see will affect the line that your
| | 05:17 | cursor is on. So if you are going to
change left and right margins from your
| | 05:21 | ruler, you might want to select your
text first and we have learned a shortcut
| | 05:26 | for selecting text, double-clicking,
triple clicking, quadruple... Ctrl+A on
| | 05:31 | your PC keyboard, Command+A on your Mac
keyboard selects all of your text. With
| | 05:37 | everything selected now, when you
start to adjust left and right margins,
| | 05:41 | that's exactly what happens.
The entire text is adjusted.
| | 05:46 | So as I scroll up here to that ruler,
you can see that I still have my border
| | 05:50 | here but my margins have changed. I'm
going to move right back to the edge of
| | 05:55 | the border, like so.
| | 06:00 | So different ways to change your
margins but they really do have a major effect
| | 06:05 | on the overall look and feel of your documents.
| | Collapse this transcript |
| Changing page layout| 00:00 | Continuing now on the theme of page
formatting from the previous lesson, we are
| | 00:05 | going to look at a couple more options
that can really alter the look and feel
| | 00:09 | of your documents.
| | 00:10 | Up until this point, we have been
working with the default layout and
| | 00:14 | orientation, meaning we have been
working with a 8.5x11 sheet of paper using
| | 00:19 | portrait orientation. In other words
it's not as wide as it is tall. But there
| | 00:25 | are other paper sizes you may wish to use.
For example, Legal documents you will
| | 00:29 | find typically on legal paper. Some
documents you will see in a landscape
| | 00:34 | orientation where the page is wider than it
is tall. So how do we make these adjustments?
| | 00:39 | We are going to use a document we were
working with in the previous lesson to
| | 00:42 | explore these options. It's the
Overview document, so if you have been
| | 00:46 | following along, you are ready to go.
If you have skipped to this lesson and
| | 00:50 | you have got the exercise files and you
would like to get caught up and follow
| | 00:53 | along, go to the Lesson 2 folder and
open up Overview2.odt and you will see
| | 00:58 | what I see here.
| | 01:00 | So as we scroll down, we got this
document fitting onto a single page and the
| | 01:04 | page is much longer than it is wide.
It is indeed 8.5 by 11 inch sheet of
| | 01:10 | paper. We changed our margins but we
are using the Portrait orientation at this point.
| | 01:14 | What if we want it to fit this onto
Legal paper? Or maybe we're in Europe
| | 01:20 | printing to a printer that doesn't
take Letter size paper and uses A4.
| | 01:24 | Can we make these changes? You bet.
| | 01:27 | Let's start by going up to the Format
menu and down to Page. And we want to
| | 01:32 | make sure that Page tab is selected
and you will see we have got Paper format
| | 01:37 | just above the Margins we have looked
at in the previous lesson which includes
| | 01:41 | things like the Format, Width, Height
and Orientation. All in one neat spot
| | 01:46 | right here.
| | 01:47 | So let's go to the Format drop down
where it says Letter. Here is where we
| | 01:50 | could go to Legal, for example, or
Tabloid. We have got User defined options,
| | 01:56 | so you can set up your own paper size,
C4 and C5. There is scroll bar here as well.
| | 02:00 | You will see some other options,
popular ones like A4, for example, there
| | 02:05 | are some B options there, Envelopes,
all kinds of options. And I'm going to
| | 02:11 | change mine to Legal.
| | 02:13 | Now you can see there is a little
thumbnail over here on the right hand side
| | 02:16 | showing you that with the current
settings using a Legal format, you have got a
| | 02:21 | very tall piece of paper. Here is the
Width and the Height, 8.5 by 14. So if
| | 02:27 | you are wondering, for example, what
are the dimensions for Tabloid paper,
| | 02:31 | click the drop down, go down to Tabloid,
it's 11 by 17 or at least very close
| | 02:37 | to 11 by 17. That's great for doing a
single fold type newsletter, for example.
| | 02:44 | I'm going to switch this back now to Legal.
| | 02:47 | Now the other option down below is to
change our orientation and Portrait is
| | 02:53 | currently selected by this radio
button. That's why we see a tall piece of
| | 02:56 | paper. If I change this to Landscape,
check out my thumbnail now, it's a very
| | 03:01 | wide piece of paper. Now if you are
going to be printing Legal paper and you
| | 03:05 | are going to be printing Landscape, you
may want to check your paper trays. If
| | 03:09 | you have got, for example, a laser
printer with multiple trays and you have got
| | 03:12 | legal paper inserted into one of those
trays, letter paper into another tray,
| | 03:17 | for example, you may need to come
over here and select the correct tray.
| | 03:21 | I only have one tray, Tray 1. You can
also choose Automatically Select and then
| | 03:27 | you can choose from the printer settings.
The printer itself will have its own
| | 03:30 | setting for the various trays and
what's installed or setup in those trays. So
| | 03:35 | that is the default, so I'm going to
leave as it is. When I click OK, I'm going
| | 03:39 | to see those changes to my document.
Notice how wide the document is now,
| | 03:43 | I need to use a scroll bar at the bottom
of my screen to scroll the entire width.
| | 03:50 | And as I scroll down, you will see it
doesn't fit on a single page anymore. So
| | 03:56 | I may need to adjust margins, maybe
font size or line spacing, for example, to
| | 04:01 | get that all fitting on a single sheet
of paper. So that's changing your page
| | 04:05 | layout and orientation, not much to it,
but it can drastically change that look
| | 04:10 | and feel for your documents.
| | Collapse this transcript |
| Numbering pages| 00:00 | If we were to think back to what the
first word processor really was, I guess,
| | 00:05 | we would think typewriter. And back
in those days when you wanted page
| | 00:09 | numbering to appear on your documents,
you would just save summary at the
| | 00:12 | bottom of the page or at the top of
the page and just type it in. You move to
| | 00:17 | the location, in the center, the right,
the left. Type in the number and away you go.
| | 00:21 | You could add additional text if you
wanted, like the word Page, and then the
| | 00:24 | number or dashes on either side of
the number. It is totally up to you.
| | 00:28 | Of course, if there were any mistakes or a
text that needed to be removed or added
| | 00:33 | it meant retyping and if all of a
sudden a page numbers don't line up,
| | 00:37 | it could mean retyping every page.
| | 00:39 | Well a lot of people when they
moved to computers in word processing
| | 00:42 | applications like Word, WordPerfect
and now even Writer, still use that old
| | 00:46 | fashion thinking where they move to the
spot on the page where the number goes
| | 00:50 | and type it in themselves. The problem
is when you start adding or removing
| | 00:54 | content, that page number may not stay
put; it will move around with the text.
| | 00:59 | Meaning, you have got some editing to do
and it's very time consuming and tedious.
| | 01:04 | So it's best to let the word
processor, in this case Writer, do the page
| | 01:08 | numbering for you and you choose
the location where you want it and the
| | 01:12 | formatting and as you add or remove
content, that page number is going to stay
| | 01:16 | put if you do it right and that's what
we are going to do right now using this
| | 01:20 | document that I have already opened up.
It's actually flyer5.odt. If you have
| | 01:25 | got the exercise files, open this one
up from the Lesson 2 folder, if you want
| | 01:29 | to follow along with me. And this has
been altered a little, a little bit from
| | 01:32 | the previous versions of this
flyer that we have worked with.
| | 01:35 | You'll notice down here on our Status
Bar that the style being use, the page
| | 01:40 | style is set to Default and the neat
thing about page numbering is, if you are
| | 01:44 | going to say have it up at the bottom
of every page, you could use different
| | 01:49 | page styles to have that page
numbering look different on different types of
| | 01:53 | pages which is neat. But we are going
to keep it simple in this lesson. We are
| | 01:57 | going to use the Default style which is
already set up here as I move to page 2
| | 02:01 | in this document, you'll see there is
no page numbering anywhere to be found.
| | 02:05 | And if I click on page 2, it's also
using the same page style, the Default style.
| | 02:11 | So for it to appear at the bottom say
centre of every page, we need to make
| | 02:16 | sure that the same page style is being
used on every page in our document as
| | 02:20 | well. So, if I wanted to, I could move
down to the bottom of the page, right
| | 02:25 | down here and type in Page 1. Of course,
as soon as I start adding text here,
| | 02:31 | Page 1 gets pushed down to Page 2 and
it makes no sense anymore, so that's
| | 02:36 | definitely the wrong way to do it.
I'm going to select that, press Delete.
| | 02:40 | Another wrong way to do it here in
Writer is to go up to the Insert menu, down
| | 02:45 | to Fields and select Page Number. Well
it's right there and if you insert the
| | 02:51 | page number you will see the correct
number. A 1 appears there representing
| | 02:55 | Page 1. If I was on Page 2, you'd see a
2 there. Problem is it's going to move
| | 03:00 | around with my text as well as I
start adding or removing content. So, I'm
| | 03:04 | going to hit my Backspace key to take that out.
| | 03:07 | If I wanted to show up at the top or
the bottom of every single page, I need to
| | 03:12 | put it inside something called a header
or footer. A header appears at the top
| | 03:17 | of every page; a footer at the bottom.
So, it really doesn't matter where I'm
| | 03:21 | on Page 1, I'm going to insert a new
footer. There is a couple of different
| | 03:26 | ways to do that. If I go up to Format,
down to Page, you'll see I have got
| | 03:32 | Header and Footer tabs here it's just a
matter of turning them on and selecting
| | 03:36 | some options here.
| | 03:37 | I'm going to click Cancel here to show
you another option is to choose Insert,
| | 03:43 | down to Footer and then we are going to
use our Default Style. We want to match
| | 03:48 | it up with our Page Style, which is
set to default. So we do that and you'll
| | 03:52 | notice that it actually takes up room
in the margin not in your document area.
| | 03:57 | So I have got this new section down
here at the bottom of Page 1 and if I
| | 04:02 | scroll down to the bottom of Page 2,
you'll see it there as well. That means
| | 04:06 | anything I enter here in this section
will appear on every page including the
| | 04:11 | next page.
| | 04:13 | So I think I'd like to put in Page 1 of
2 that's what I wanted to show up and I
| | 04:17 | like it to be centered, so I'm going
to go up to my Formatting toolbar and
| | 04:21 | choose Centered first of all,
here we go flashing in the middle.
| | 04:23 | I'm going to type in the word Page now
I want the actual number to appear here
| | 04:29 | automatically. I'm not going to enter
it. So here is where I go to the Insert
| | 04:33 | menu, down to Fields and choose Page
Number, here we go. I'll leave the space,
| | 04:39 | type in the word 'of' and the next
field I want is the Page Count. Again, after
| | 04:45 | Insert, down to Fields, there it is,
right there, Page Count and you can see a
| | 04:50 | 2 actually shows up there. It's smart
enough to count the pages and insert this
| | 04:54 | at the bottom of my page.
| | 04:56 | Now, if I scroll down to page 2, right
to the bottom, I should see Page 2 of 2
| | 05:03 | and the best thing about this is as I
start creating more content and adding
| | 05:08 | additional pages, the counting
becomes automatic. If I had to enter some
| | 05:12 | content, that would move on to the 3rd
page perhaps well then I would actually
| | 05:17 | see Page 1 of 3 up here, Page 2 of 3
and Page 3 of 3 on that new 3rd page down
| | 05:23 | at the bottom.
| | 05:24 | So to get outside a footer just click
anywhere in your document. That's locked
| | 05:28 | in now and it's automatically going
to update itself. I don't have to worry
| | 05:32 | about it ever again. My
automatic page numbering is now set.
| | Collapse this transcript |
|
|
3. Proofing DocumentsChecking spelling and grammar| 00:00 | To me one of most embarrassing things
that can happen is to create a document
| | 00:04 | that's full of spelling errors,
grammatical errors, even using the wrong word
| | 00:09 | in the wrong place. Well, in this
chapter we are going to focus on some of the
| | 00:14 | document proofing tools built into
Open office Writer. In the old days before
| | 00:19 | computers, it meant proofing the
documents manually reading through your
| | 00:23 | document maybe in handing off copies
to other people to proof those documents
| | 00:27 | as well and if changes need to be
made, it was a manual process as well.
| | 00:32 | Nowadays with computers and
applications like Open Office Writer, some of those
| | 00:37 | tools will take care some of the issues
for you naturally and automatically. So
| | 00:41 | we are going to start as I said in
this lesson looking at the spell checking
| | 00:46 | functionality here in Open Office
Writer. Using this document that I have
| | 00:49 | already opened up its called News1 and
you'll find it in the Lesson 3 folder of
| | 00:54 | your exercise files and throughout
this document you are going to see words
| | 00:59 | with this red squiggly underline and
whenever you see that, Open Office Writer
| | 01:04 | is trying to tell you that there is a
problem. The word that's highlighted or
| | 01:09 | underlined is not recognizable in the
dictionary, the built in dictionary using
| | 01:14 | your default language in
our case working with English.
| | 01:18 | And you can see throughout this
document certain words do appear with that red
| | 01:22 | squiggly Underline. Up here in the
Standard toolbar there are two buttons. The
| | 01:27 | first one with the ABC and the check
mark is your spell checking functionality.
| | 01:31 | We are going to get to that in a moment.
Next to it is another button that by
| | 01:35 | default is depressed or selected.
This is the automatic spell checking
| | 01:40 | functionality that does underline the
words that are not recognized in the
| | 01:45 | dictionary with that red squiggly underline.
| | 01:48 | So if you don't like that, you can
always turn it off and the red squiggles are
| | 01:52 | gone. But I like it because it does
highlight arrears that I need to pay
| | 01:56 | attention to. Now, not in every case
where ever a word that's underlined be a
| | 02:01 | spelling error or a typo. In this case
you can see right at the top we have got
| | 02:06 | South Pointe, which is spelled a little
bit differently. It's all one word with
| | 02:10 | the capital in middle, of course
that's not in the dictionary, but it's a
| | 02:13 | proper name and it's not a spelling
error. So we might want to do something
| | 02:18 | like add this to the dictionary so the
question is how do we do that, there is
| | 02:22 | a couple of different ways.
| | 02:24 | If you want to run the spell checker,
go up to the ABC button and give it a
| | 02:28 | click. Automatically it kicks in and
goes to the first word not recognized in
| | 02:33 | the dictionary, which happens to be
SouthPointe, and you can there is a little
| | 02:36 | bit of context there. News appears
right next to it. That's the title of this
| | 02:40 | newsletter and our options appear
over here on the right hand side. We can
| | 02:45 | ignore this one time. In other words
it will skip over it, but if SouthPointe
| | 02:49 | appears spelled that way anywhere else
in the document, it will stop there and
| | 02:54 | ask us for a recommendation.
| | 02:56 | Down below we can choose Ignore All.
That means anytime SouthPointe appears in
| | 03:00 | this document, it will be ignored.
However the next time we open up this
| | 03:04 | document and run the Spell Checker, it
will not be ignored. In other words it's
| | 03:08 | not ignored forever, just during the
spell check. The next time we do a spell
| | 03:12 | check it will leave and stop at SouthPointe.
| | 03:15 | And here is our other option that is
to add it. If I click the Add button
| | 03:18 | you'll notice it has a triangle
here and that's because I can add it to
| | 03:22 | different dictionaries. There is
the office dictionary, the sun and the
| | 03:26 | standard dictionary and you'll notice
that all appears in brackets. It really
| | 03:30 | doesn't matter which one we select at
this point, but I'd like to add them to
| | 03:34 | the Office dictionary because using the
Office applications, they all share the
| | 03:38 | same dictionary, which is nice.
| | 03:40 | I'm not going to do that quite yet.
I'm going to just say Ignore Once. So it
| | 03:45 | ignores SouthPointe and moves on to
the next error. In this case, you can see
| | 03:50 | the error is -- I'm missing a space
actually I'm missing a period and a space.
| | 03:55 | Down below the suggestion is to create
two words out of HereGood. So would say
| | 04:00 | Drive Time HereGood news for residence
and this is pretty close to what I need.
| | 04:05 | So if I wanted to, I could change it
using this highlighted suggestion here by
| | 04:10 | clicking the Change button. And when I
click Change, it's fixed up and look at
| | 04:15 | that. Goes right over this next
SouthPointe because I chose Ignore Once.
| | 04:19 | Well, I'm going to click Close now.
This is a spell checker that works like any
| | 04:23 | other application with the automatic
spell checking turned on Auto Spell Check.
| | 04:29 | You'll notice the red squiggly lines.
Another option to fix up some of these
| | 04:33 | words is to right click on any
selected word. In other words SouthPointe with
| | 04:38 | the red squiggly means I can right
click on it, highlights the word and shows
| | 04:42 | me options to launch the Spell Checker
from here. Add it to those dictionaries
| | 04:48 | if I want it to, ignore it and
then I can also set languages.
| | 04:53 | Notice that English is selected for
both selections and paragraphs by default.
| | 04:58 | If I wanted to choose a different
language, I would go down to More. Now, I'm
| | 05:01 | going to choose to add this to the
dictionary, the Office dictionary. So when I
| | 05:06 | click on it, you'll notice that
the red squiggly line disappears from
| | 05:10 | SouthPointe and if you look at this for
a sentence down below, it's not showing
| | 05:15 | the red squiggly line either. It's now
part of the dictionary and will never
| | 05:19 | show up as a spelling error.
| | 05:21 | Down here in that first sense drive
time here good news, okay there should be a
| | 05:25 | period and that's way I'm going to add
the period and an extra space, okay so
| | 05:29 | that starting to look pretty good. area.
City missing a space there as well.
| | 05:35 | I'm going to right click. Notice that
the suggestion appears right at the top.
| | 05:39 | Area period and then the space then city.
So that gets fixed up with the right
| | 05:44 | click and a click on the correct option.
| | 05:46 | Let's go back to our Spell Checker now
for a second. Notice now that the first
| | 05:52 | error that shows up is not SouthPointe.
It's now part of the dictionary but
| | 05:56 | promise is spell with a C. down below
I have got many suggestions and the one
| | 06:00 | that's correct is already
highlighted, promise, so I click Change.
| | 06:04 | Automatically moves on to the next one.
| | 06:07 | This next one is the word
politicians spelled E instead of an A and it is
| | 06:11 | selected here as the suggestion. So
it's perfect, but I know for a fact, just
| | 06:15 | looking down below on my red squiggly
lines, and this shows up all over the
| | 06:19 | place. So instead of doing one at a
time clicking the change button, I can
| | 06:24 | change them all at once by clicking
Change All, there we go and look at that.
| | 06:30 | Continue checking at the beginning of
document is the next questions we have
| | 06:33 | reached the end of my document. If I
want to start over at the top I can click
| | 06:37 | yes. There are no further errors. The
Spell Check is complete I click OK, close
| | 06:41 | this up my Spell Check window and
notice that the red squiggles are gone from
| | 06:47 | my document, perfect.
| | 06:51 | So the Spell Checker will definitely
find errors, words and phrases and so on
| | 06:56 | that are not recognized in the
dictionary. Using Auto Correct you'll see them
| | 06:59 | with that red squiggly line. You can
run the Spell Checker to fix those errors
| | 07:04 | quickly and that means you'll never
have to proof read your documents again
| | 07:08 | correct. Well not really. The spell
checker doesn't correct the wrong word in
| | 07:13 | the wrong place for example or the
wrong spelling of a word that is the correct
| | 07:18 | spelling in another instance. For
example, there are three different ways to
| | 07:21 | spell there. If you are using the wrong
one, the spell checker is not going to
| | 07:25 | pick that out.
| | 07:26 | We are going to continue working with
some proofing document as we move into
| | 07:30 | the next lesson.
| | Collapse this transcript |
| Finding synonyms| 00:00 | Another handy proofing tool that can
help you when you are searching for that
| | 00:04 | right word is the built-in thesaurus
found here in OpenOffice Writer. That's
| | 00:08 | we are going to explore right now using
this menu that I have already opened up
| | 00:12 | from the Lesson 3 folder of the
exercise files. It's called menu1, so if you
| | 00:17 | are following along and you have got
those exercise files, open this one up and
| | 00:21 | if you don't have the exercise files,
don't worry about it. You can open up any
| | 00:25 | document you like and try to follow along.
| | 00:27 | Here, you can see. We don't have a lot
of text in this document but we do have
| | 00:31 | some words including this one right at
the top, menu. Very boring. Maybe there
| | 00:35 | is a better word or phrase that can
be used up here. So I'm going to click
| | 00:39 | anywhere in the word menu and I'm
going to access the built in thesaurus by
| | 00:44 | going up to the Tools menu, down to
Language and over here on the right you
| | 00:49 | will find Thesaurus. Ctrl+F7 on the PC
keyboard, Command+F7 is the short cut on
| | 00:55 | the Mac. Give it a click and
this opens up our thesaurus.
| | 00:59 | Now, down below you are going to see
the word which my cursor was flashing in
| | 01:04 | the menu. Now, menu can mean
different things so down below we want to make
| | 01:08 | sure we have the right meaning bill of
fare. Which is the right meaning? There
| | 01:12 | is just fare, a generic term.
Computers also have menus, we clicked on the
| | 01:16 | Tools menu to get to the built in
thesaurus, so if I wanted to choose a
| | 01:21 | different meaning, I get a different
set of synonyms showing up over here on
| | 01:25 | the right.
| | 01:26 | So if I go back to Bill of Fare,
you'll notice that bill of fare is used for
| | 01:32 | replacement that I could choose from
Discard. I like this one here. It's Carte
| | 01:36 | Du Jour. So I have got a French theme
built into this. So with that selected,
| | 01:42 | it now appears in the Replace field and
all I have to do is click OK to replace
| | 01:47 | it. Uses the same formatting and you
can see I have got a red squiggly line
| | 01:52 | under the word Du and that's because
it's a French word not recognized in my
| | 01:57 | English dictionary but that's okay. I'm
all right with that. It's not going to
| | 02:01 | print out with the red squiggly
line when I go to print this menu.
| | 02:04 | Let's try this one more time. It's
very easy to use. Let's go down to Bread.
| | 02:09 | I'm clicking the Bread here. Go back up
to Tools, remember it's under Language
| | 02:14 | over here on the sub-menu Thesaurus,
give it a click the word is Bread the
| | 02:19 | noun. You can see that I have also got
the verb but bread or bread stuff the
| | 02:24 | noun is exactly what I want and if I
wanted to choose backed goods it would be
| | 02:29 | the replace. I click Ok. I have
got backed goods in there now.
| | 02:34 | So, very easy to use but can really
change sometimes the meaning or the overall
| | 02:39 | feel of what you are trying to get
across and when you are stuck for that word,
| | 02:43 | it's just on the tip of your tongue,
you can't come up with it, but you have
| | 02:47 | got a synonym. Use the built-in thesaurus
to find what it is you are looking for.
| | Collapse this transcript |
| Setting document proofing options | 00:00 | If you have been following along with
me in this chapter, you know the Proofing
| | 00:03 | tools are pretty strong here in
OpenOffice Writer. Now we are going to explore
| | 00:07 | some options that allow you to
customize how the spell checker works,
| | 00:10 | the AutoCorrect feature as well.
| | 00:13 | I'm using the same document from the
previous lesson and if you want to have
| | 00:16 | what I have on my screen, you can go up
to the Lesson 3 folder of your exercise
| | 00:21 | files and open up menu2.odt and you
will see exactly what I see here. There are
| | 00:27 | a couple of different ways to access
the Writing Aids options and one way is to
| | 00:32 | go up to Tools and down to Options
and navigate to your Writing Aids.
| | 00:38 | Now if all of your categories here are
collapsed, you'll see plus signs down in
| | 00:43 | the left hand side. Next to Language
Settings click that plus sign and you'll
| | 00:47 | find Languages and Writing Aids. When
you click on Writing Aids, you'll see
| | 00:51 | three categories here Available
Language Modules, User-Defined Dictionaries, as
| | 00:56 | well as Options. All with check boxes.
Some are turned on, some are not, but
| | 01:00 | I'm going to click Cancel
and show you another option.
| | 01:03 | If you run the spell checker, you may
want to select the options before you
| | 01:07 | actually begin. So you can run the
spell checker by clicking the spell checker
| | 01:11 | button right here on the Standard
toolbar. Go up to Tools and choose Spell
| | 01:15 | Check or press F7 on your keyboard.
Either way, you start the Spell Check and
| | 01:21 | because I have got some French words in
this document, which are underlined in
| | 01:25 | red here, the spell checker begins and
stops at the first word not recognized
| | 01:31 | in the English USA dictionary.
| | 01:34 | Now I also have those other
dictionaries we saw a checked off that we'll talk
| | 01:37 | about in a moment, but this particular
word does not appear in any of them. So
| | 01:42 | I could continue now with my spell
checker or before I continue, go down to the
| | 01:46 | Options button here to access some of
those options we saw from the Tools menu
| | 01:51 | a moment ago.
| | 01:53 | So, here under Writing Aids, as I
mentioned, there are user defined dictionary
| | 01:56 | so come with OpenOffice Writer. There
is a whole bunch of Office terms, Sun
| | 02:01 | terms, and a Standard Dictionary as
well. There is an Ignore All list that is
| | 02:06 | created and updated as you run the
spell checker and choose to ignore words
| | 02:11 | anytime in the spell checker when you
click the Ignore All button found here,
| | 02:16 | then those words get added to this
list and will not be checked until you run
| | 02:20 | the spell checker again.
| | 02:21 | Now you can also create your own user-
define dictionaries. Let's say there are
| | 02:25 | words or terms that you use quite
often that are not found in the average
| | 02:30 | dictionary and you don't want the
spell checker stopping at those words every
| | 02:34 | time you run it. Well in that case you
would click New to create your own new
| | 02:38 | dictionary. Call it whatever you like
and once you save it, I'm going to click
| | 02:42 | Cancel. It appears here on the list
and then it's just a matter of using the
| | 02:47 | Edit button to add new words to it.
| | 02:49 | Now we can edit any of these. If I go,
for example, to the Sun dictionary and
| | 02:54 | click Edit, you are going to see some
of those terms that are not found in your
| | 02:58 | regular dictionary but they are in the
Sun dictionary. If I wanted to add a new
| | 03:03 | word I would just come in here and type
it in. As soon as I have got it there,
| | 03:09 | I click the New button and it gets
added to the list. I'm not going to do that
| | 03:12 | here in the Sun dictionary. So I'm
going to click Close, but it's good to know
| | 03:16 | if you create your own custom
dictionary called whatever you like. You can add
| | 03:20 | or edit words, even delete
words from the dictionary.
| | 03:24 | You want to make sure it is selected or
checked off in the check box, when you
| | 03:28 | run the spell checker if you want it to
check or ignore those words. Down below
| | 03:33 | are the options and here you are going
to see the defaults set up for the spell
| | 03:37 | checker here in Writer.
| | 03:39 | First of all Check Spelling As You Type
is a default. You look at the Standard
| | 03:43 | toolbar AutoCorrect is turned on by
default. You see those red squiggly lines?
| | 03:47 | That's because of this little check
right here in this check box next to check
| | 03:51 | spelling as you type. If you don't like
that, you can turn it off, but there is
| | 03:55 | another option as well, a little
further down. If you do not want to mark the
| | 04:00 | errors, see right down here, you can
still have spelling checked as you type,
| | 04:05 | but you will not see those errors if
you click this check box. Really doesn't
| | 04:10 | make sense to check spelling as you
type and not see the errors so I'm going to
| | 04:13 | leave it deselected.
| | 04:14 | You can have the spell checker checking
Uppercase words, so if you have forgot
| | 04:19 | to turn the Caps lock key off and
everything is in uppercase it can stop at
| | 04:23 | those words, but typically when I type
something in all caps I meant to do it
| | 04:28 | so that's why this is not selected
and I'm not going to check it off for
| | 04:31 | myself. Check words with numbers,
sometimes you get words that combine
| | 04:36 | alphanumeric characters and they are
not necessarily errors or typos. Well, if
| | 04:42 | they are, you want to make sure this is
checked off and then anytime there is a
| | 04:45 | word that contains a number then it
will be checked against the dictionary and
| | 04:50 | will show up as an error.
| | 04:52 | Check capitalization is a little bit
different than checking for uppercase
| | 04:56 | words. Capitalization means words that
should be capitalized like the days and
| | 05:00 | the week, for example, or the months
in the year. So it's going to check for
| | 05:03 | capitalization like that also after
periods and show up as errors that can be
| | 05:08 | fixed. Special Regions include headers,
footers, tables in your document. You
| | 05:14 | want to include those in a spell check,
make sure this is checked off as well.
| | 05:18 | If you want to check in all languages,
you could do that. If were to click this
| | 05:21 | checkbox my French words in my menu
would not show up with those red squiggly
| | 05:26 | lines using the French dictionary. We
have already talked about do not mark
| | 05:30 | errors. There are some older words in
the German language, if you are using it,
| | 05:35 | that use characters not found on the
keyboard. I think, right now, in this day
| | 05:40 | and age we use two SS wherever there is
a double S, but there is a character in
| | 05:44 | the German language for that, that is
in the old German spelling. So if you
| | 05:49 | want to make sure that, that is
being checked as well, check that box;
| | 05:53 | otherwise, leave it deselected.
| | 05:55 | There are some others in here for line
breaks, and characters, hyphenations as
| | 06:00 | well. All right, once you have got all
of your selections you click OK and then
| | 06:06 | continue with your spell check knowing
that everything is set up the way you
| | 06:10 | want. I'm going to click Close.
| | 06:12 | The other important thing that is
part of your settings here in the Writing
| | 06:17 | Aids in Writer is your AutoCorrect
options. So, for example, let us just scroll
| | 06:23 | down here in our document. And I'm
going to click down here, I'm going to hit
| | 06:27 | my Enter key, and I'm just going to
type in the word receive, but I'm going to
| | 06:33 | type it incorrectly. And you know the
I before the except after C rule? I'm
| | 06:37 | going to ignore that. ieve and hit my
Spacebar; look what happened. It just got
| | 06:43 | fixed for me on the fly. I'm going to hit enter.
| | 06:46 | I'm going to put in an open round
bracket, a C and a closing round bracket and
| | 06:50 | hit the Spacebar. I get the
Copyright symbol. These are all part of
| | 06:53 | AutoCorrect. Well, what if I typed in
dr and space? Well, it just stays dr and
| | 07:00 | it gets that red underline. So it is
actually not recognized in the dictionary.
| | 07:04 | But maybe every time I type dr, I
would like my full name to appear instead.
| | 07:08 | That is part of your AutoCorrect options.
| | 07:11 | We go up to tools, down to AutoCorrect,
and here you will see tabs for Replace,
| | 07:17 | Exceptions, Options, Custom Quotes,
and Word Completion. And down below here
| | 07:23 | are the two columns, you can see there
is the C in brackets and the Copyright
| | 07:27 | symbol, and a whole bunch of
others including the word receive and an
| | 07:31 | alphabetical listing on tons of
other words that are typically typed
| | 07:34 | incorrectly on a regular
basis; they will get fixed.
| | 07:38 | So how do we add one, like dr? Well,
we come in here in the Replace field,
| | 07:43 | select what is there, type dr; there is
nothing there right now. And over here
| | 07:48 | on the right hand side what do want
that replaced with? I'm going to type in
| | 07:52 | David Barry Rivers. I will never have
to type all of that again. When I click
| | 07:58 | the New button, it gets added
alphabetically to the list. There it is, and I'm
| | 08:03 | ready to use that.
| | 08:04 | If there are words you do not want in
there you just select them and hit your
| | 08:07 | delete button. But I'm going to leave
all of those in there, including all of
| | 08:10 | these little shortcuts.
Let's move on to exceptions.
| | 08:13 | Here are some exceptions that you do
not want fixed or showing up as incorrect,
| | 08:18 | such as abbreviations and that
means that the period you see after an
| | 08:23 | abbreviation won't be included in
capitalization checking. I like that. Words
| | 08:28 | with two initial capitals will be
checked, but, here are some exceptions and of
| | 08:32 | course you can add your own new ones.
Just by typing in here, let's say I
| | 08:36 | wanted dr with a period. Well it is
already there; it is short for doctor. But
| | 08:41 | if it was not, I click the New button to add it.
| | 08:43 | I'm going to try another one, l.d.
See that is a new one. Lynda.com. Under
| | 08:53 | Options, you have got all kinds of
options for AutoCorrect. There is the two
| | 08:56 | initial capitals, you can see all
kinds of other ones; replace one slash two
| | 09:01 | with a half those kinds of things,
dashes. Lots of different options that can
| | 09:05 | be turned on or off according to these
check boxes. Notice the code here for M
| | 09:10 | and T down below replace while
modifying existing text, AutoFormat and
| | 09:15 | AutoCorrect while typing. So you
have got two different scenarios here.
| | 09:19 | Custom Quotes; so if you wanted to use
something that is often known as a Smart
| | 09:24 | Quote where you have got rounded quotes,
rounded one-way on the left, and then
| | 09:28 | the other way on the right you can use
those for both single and double quotes
| | 09:33 | if you so chose.
| | 09:35 | Word Completion is another option.
Enable Word Completion has to be turned on
| | 09:39 | and that is what sometimes as you are
typing in OpenOffice Writer you see the
| | 09:44 | actual word appear before you finish
typing it. And that is just a feature to
| | 09:48 | save you some time. You hit enter when
the word appears and it is typed in for
| | 09:52 | you. If you do not like that just
disable it by deselecting that check box.
| | 09:57 | There we go; I'm going to leave it
deselected and click OK. And now in my
| | 10:01 | document I'm going to try dr again. dr,
I hit the Spacebar, David Barry Rivers.
| | 10:07 | So that is your Spell Checking and
AutoCorrect options here in OpenOffice Writer.
| | Collapse this transcript |
|
|
4. Using Bullets and NumberingCreating a bulleted list| 00:00 | In this next chapter, we are going to
explore working with lists. Bulleted and
| | 00:05 | numbered lists. We will begin in this
lesson with a bulleted list, in the next
| | 00:09 | lesson a numbered list and then we will
look at ways to modify your lists, once
| | 00:13 | they are created. You can see I have
opened up the file to work with. Here it's
| | 00:17 | called MAE List1, if you have got the
Exercise File that's in the Lesson 4
| | 00:22 | folder. Open that one up to follow
along and if you don't have the exercise
| | 00:26 | files, any document that has a list
of items, like we have here, will do.
| | 00:32 | We are going to start with that
bulleted list and because we have already got
| | 00:35 | items listed here, all we have to do is
select them. Typically when I create a
| | 00:39 | bulleted list, I like to create the
list first and then apply the bullets
| | 00:45 | after. So lets do that now, here is our
list we will start with Demonstrations.
| | 00:49 | Click and drag all the way down to
Prices, right at the end there and then we
| | 00:53 | can do this from our Formatting
toolbar. You will notice that I have got
| | 00:56 | Numbering as well as Bullets and these
buttons are toggles. In other words I
| | 01:01 | will turn them on and off. So if I
turn the Bullets on, I now have a bulleted
| | 01:06 | list using the default bullets but
another toolbar appears here for Bullets and
| | 01:12 | Numbering.
| | 01:13 | So now I have got options for doing
things like changing the bullets to on or
| | 01:17 | off. I have got that same button
that I just accessed from up here on my
| | 01:21 | Formatting toolbar. Same thing for the
Numbering. I have also got the ability
| | 01:26 | to Promote and Demote to different
levels. So you can have sub-bullets under a
| | 01:31 | bullet, if you demote certain items.
You will notice as I hover over these I
| | 01:35 | can Demote One Level with Subpoints if
I wanted to or simply Demote One Level.
| | 01:41 | I can also move item around, if I
wanted to change the order, using the up and
| | 01:44 | down arrow, including Subpoints or not.
Then I have the ability to Restart
| | 01:49 | Numbering, we will talk about that in
the next lesson or click the Bullets and
| | 01:53 | Numbering button here to access the
dialog box. From here I can do things like
| | 01:58 | change the bullet characters being used.
If you don't like the default circles
| | 02:03 | or dots, you can choose something else.
| | 02:05 | I like this one right here, those right
pointing arrow bullets, that kind of go
| | 02:10 | with Martial Art Extravaganza. So by
clicking that and clicking OK, I actually
| | 02:15 | change the characters. That looks great.
I will deselect by clicking anywhere
| | 02:19 | outside the list to see the end
result. Now if I'm done with Bullets and
| | 02:23 | Numbering toolbar, I can close it just
by clicking the Close button in the top
| | 02:27 | right corner.
| | 02:28 | And that's all there is to creating a
bulleted list. You can turn it on, you
| | 02:31 | can turn it off. Now watch what happens
if I'm at the end of the last line and
| | 02:36 | I hit my Enter key on the keyboard,
Return key on the Mac keyboard, I get a
| | 02:40 | brand new bullet. I hit my Backspace
key and take it out, take out the extra
| | 02:45 | spaces and then finally after another
Backspace I will come back up to my list
| | 02:50 | and the toolbar reappears. So I'm
going to turn that off and I would not want
| | 02:55 | to turn off my bullets at this point.
So what I do want to do is hit Enter, if
| | 02:59 | I don't what another point at this
juncture, then I come up here to my Bullets
| | 03:04 | On/Off button to turn the bullets off.
Now I'm back to my left margin, ready to
| | 03:09 | continue with regular text. I'm
going to type in All are welcome.
| | 03:15 | So that's working with the bulleted list.
Numbered lists are very similar. That
| | 03:20 | we are going to look at in the next lesson.
| | Collapse this transcript |
| Creating a numbered list| 00:00 | In this lesson we continue to work
with lists, but this time instead of a
| | 00:03 | bulleted list we are going to create an
automatically numbered list. The beauty
| | 00:09 | of that is when you go to add or remove
items from the list, you don't have to
| | 00:13 | do the renumbering manually, it's
done for you. I really like this.
| | 00:18 | We are going to use the same document
from the previous lesson, our Martial
| | 00:21 | Arts Extravaganza here. If you are
following along with me in the last lesson,
| | 00:26 | move down to the To Register section
down here, that's what we are going to
| | 00:31 | work with. If you skip to this lesson
however and you do have the exercise
| | 00:35 | files, you can get caught up by going
to the Lesson 4 folder and opening up MAE
| | 00:39 | List2.odt. You will see what I see here.
| | 00:45 | So these are items that we want
numbered for us underneath the title To
| | 00:48 | Register. So let's click and drag
across and down to cover all four lines. We
| | 00:54 | don't want to get an extra blank line.
It will get a number if we do. So just
| | 00:57 | the four lines that have text.
| | 00:59 | Now to turn the numbering on, it's just
as easy as turning on bullets. We go to
| | 01:03 | the Formatting toolbar, that's the
fastest and easiest way and click the
| | 01:07 | Numbering button, which turns numbering
on or off. Because it's currently off,
| | 01:12 | clicking this button turns it on.
| | 01:14 | Not only that, but you will see
everything is numbered for us using the default
| | 01:18 | numbering style and the Bullets and
Numbering toolbar has a tier. So we can do
| | 01:24 | things like promoting and demoting,
moving items up or down the list, and all
| | 01:28 | the numbering will be taken care of
for us. We can even change the numbering
| | 01:32 | style if we want by going to this
very last button, labeled Bullets and
| | 01:36 | Numberings. Let's do that.
| | 01:37 | We will give it a click, the Bullets
tab currently selected from the last
| | 01:42 | lesson. I'm going to move over to
the Numbering Type tab. Now may be have
| | 01:45 | numbers with brackets, may be brackets
on both side. Roman numerals, Upper or
| | 01:51 | Lowercase. Maybe we prefer to use
letters like A), B), and C). Uppercase or
| | 01:55 | Lowercase with brackets. It's totally
up to you but I'm going to switch over to
| | 02:00 | this one, which is the bracket on the
right side. So when I click on it and
| | 02:04 | click OK, you can see my selected text
is affected by that change. When you are
| | 02:09 | done with the toolbar just close it.
There you go. Now I'm going to click at
| | 02:13 | the end of Judges here. Proceed
to Venue as Assigned by Judges.
| | 02:18 | Now I'm going to hit Enter or Return on
my keyboard unless I get a number 5. So
| | 02:22 | let's say I want to add a new item.
In this case it is going to be 'Wait to
| | 02:28 | Hear your Name being Announced.' So I
have got a new item. The numberings was
| | 02:37 | done for me using the same consistent
format. I don't have to worry about the
| | 02:40 | numberings at all. So I can even
start changing the order of things, I can
| | 02:45 | start promoting and demoting. So I can
create a subpoint under a bullet or a
| | 02:50 | number. That's the kind of thing we
are going to do in the next lesson.
| | Collapse this transcript |
| Editing a list| 00:00 | In the last couple of lessons if you
have been following along, we have been
| | 00:03 | working with lists. Both bulleted and
numbered lists. All we have really done
| | 00:07 | is selected the text and created lists
out of that text. Now it's time to talk
| | 00:12 | about making modification to a list.
We are going to talk about subpoints,
| | 00:15 | we are going to talk about reordering,
promoting, demoting, all of that coming up
| | 00:21 | using this document that we have been
using in the last couple of lessons in
| | 00:24 | our martial art extravaganza.
| | 00:26 | So if you have been following along, we
are going to move to the Weekend Events
| | 00:29 | sections here and work with our
bulleted list first. If you skipped to this lesson,
| | 00:34 | however, and you do have this exercise
files, you can get all caught up by going
| | 00:38 | to the Lesson 4 folder, all those
exercise files open up MAE List 3 and you
| | 00:44 | will see what I see.
| | 00:45 | So let's say we want to make some
changes to this list. Maybe under Kata
| | 00:49 | Competitions we want to include the
belt levels. So I'm going to click right
| | 00:54 | after Kata Competitions. As soon as I
do that my Bullets and Numbering toolbar
| | 00:58 | reappears. Very convenient. I'm going
to need that. I'm going to hit my Enter
| | 01:02 | key, or Return key on the keyboard
and now I actually I want this to be a
| | 01:06 | sub-bullet of Kata Competitions. I
don't want it to be at the same level. So
| | 01:11 | that's where these buttons come in
handy here. I can Demote One Level and over
| | 01:16 | here you can notice that I have got
Demote One Level with Subpoints. Well I
| | 01:20 | don't want the rest of these to be
Subpoints. So it's just this arrow here
| | 01:24 | pointing to the right to Demote One Level.
| | 01:26 | You can see there is a new character
being use here under Kata Competitions in
| | 01:30 | that indented forming. So I'm just
going to type in, Green Belts. Hit Return or
| | 01:38 | Enter. Type in Brown Belts and Black
Belts. So I don't want to add any others
| | 01:49 | so I'm done typing at this point. I'm
going to hit Return now just to add one
| | 01:54 | more item. I'm going to add in a new
item that really doesn't belong here but
| | 01:59 | will fix that up in a
second. Weapons Demonstration.
| | 02:05 | Now in this case this really doesn't
belong here as a sub-bullet under Kata
| | 02:11 | Competitions. It really belongs on its
own. So this is where we would actually
| | 02:15 | promote a selection and all we have to
do is make sure our cursor is flashing
| | 02:18 | here anywhere in this line, in this
bullet point and now when we go up to our
| | 02:23 | Bullets and Numbering toolbar,
notice that we do have a Promote One Level
| | 02:27 | button and doing that brings it back up.
| | 02:30 | So we can have sub-bullets under sub-
bullets and so on have multiple levels and
| | 02:34 | using our arrows allows us to demote
and promote quite easily. I click here
| | 02:40 | next to Weapon Demonstration and hit my
Tab key. You will notice that it's the
| | 02:44 | same as Demoting One Level. The
opposite of Tab is to hold down your Shift key
| | 02:50 | and press Tab to Promote. Just a keyboard
shortcut for doing the exact same thing.
| | 02:55 | Now let's go down, to our numbered
list and I'm going to click and drag here
| | 03:01 | from Fill to the end of Announced. Now
I'm going to change the numbering format
| | 03:06 | one more time. So I'm going to go
up to this last button, Bullets and
| | 03:10 | Numbering. Here is where we go to
change the bullets or the numbering style and
| | 03:14 | I would rather go to a Roman numeral
at that tier. So I'm going to click on
| | 03:19 | that one and click OK.
| | 03:20 | So you can see everything is still
numbered, one to five but using a different
| | 03:24 | number style. And now if I was to click
somewhere down here such as after Fill
| | 03:30 | Out Registration Form, hit my Enter
key I get a brand new number (ii.) and
| | 03:34 | everything else gets renumbered for me.
| | 03:36 | So after people Fill Out the
Registration Form, what I would like them to do is
| | 03:42 | Sign In. All right, so now I have got
my list with the new item, everything is
| | 03:47 | renumbered and I realize that the
Sign In really belongs after a Proceed to
| | 03:51 | Venue as Assigned by Judges. So you
need to Sign In at the Venue not here after
| | 03:56 | they fill out the Registration Form.
| | 03:59 | So in that case I just have to be
flashing away here anywhere on item number
| | 04:03 | (ii.) to move it and that's where these
arrow come in handy, we can Move items
| | 04:07 | up or down and watch what happens as I
move this down. Look at the numbering.
| | 04:13 | Everything is renumbered for me
automatically. I don't even have to look at
| | 04:17 | these numbers on the left hand side,
that's something I will never have to deal
| | 04:21 | with it. It's all automated for me.
Thanks to bullets and numbering.
| | 04:25 | I'm going to click our here which
turns off my toolbar. I don't need it when
| | 04:30 | I'm out here, and I'm not in the list.
Click in here in regular text and that
| | 04:34 | covers working with listed both bulleted
and numbered list in OpenOffice Writer.
| | Collapse this transcript |
|
|
5. Working with TablesCreating tables| 00:00 | When you need to organize information
into columns and rows, probably the best
| | 00:05 | way to do that here in
OpenOffice Writer is to use a table.
| | 00:10 | So in this chapter we are going to
focus on tables, creating them, modifying
| | 00:14 | them even formatting them so your
information stands out on the page. We are
| | 00:19 | going to use a document we have been
working within the last few lessons. Go to
| | 00:22 | your exercise files, if you have got
them, and you want to follow along to the
| | 00:25 | Lesson 5 folder and open up
SenseiTable1. It's an .odt file and you will see
| | 00:32 | what I see here on the screen.
| | 00:34 | We are going to scroll down towards the
bottom, we have a new section down here,
| | 00:37 | The Senseis, but we don't have anything
down below yet. We want to organize it
| | 00:42 | into a table because we want to
display certain information such as the
| | 00:46 | Sensei's name, maybe there belt level,
their age, maybe their height and weight
| | 00:51 | as well, which could be very
important in a tournament setting.
| | 00:55 | So let's add our table and there is a
couple of different ways to create a table.
| | 00:59 | One way, the easiest way perhaps,
is to go to the Standard toolbar.
| | 01:04 | Very important though is to click where you
want the table to begin. So I'm going to
| | 01:08 | click down here right at the very
bottom of my page, you will see my flashing
| | 01:12 | cursor's up here on the left hand side
underneath the title, The Senseis. That's
| | 01:16 | where I want it to start.
| | 01:18 | So now I'm going to go up to my
Standard toolbar and you will notice that I
| | 01:22 | have got a Table button as well as a
dropdown. If I click the dropdown, I get
| | 01:27 | to select the number of columns and
rows that I want just by hovering over them
| | 01:31 | with my mouse pointer. I can stretch it
out pass the right edge and go further
| | 01:36 | down if I really need a lot of cells.
| | 01:39 | But another option, now I'm going to
just click down here without creating the
| | 01:43 | table is to go to the Table menu. From
here I can go down to Insert and click
| | 01:49 | on Table. This opens up the Insert
Table dialog box. So from here I can
| | 01:54 | actually name my table, the default
name is Table1. I'm going to click in here
| | 01:58 | and type in Senseis. I can choose a
number of columns and rows. So let's say
| | 02:05 | the number of columns, I'm going to
need to store their name so that's one
| | 02:09 | column. Their belt level, that's two.
I want their height and their weight as
| | 02:14 | well. So I'm going to click
that little up arrow till I see 4.
| | 02:17 | Of course I could also come in here
and just click and drag to type in the
| | 02:21 | number that I need. I'm going to do
that for rows down here, which is currently
| | 02:25 | set to 2. I know I'm going to have well
a header row where I got the titles or
| | 02:29 | labels and then that I'm going to have
at least 3 senseis, so I'm going to need
| | 02:33 | 4 there as well.
| | 02:35 | If I wanted to create a natural heading,
I can do that and what's nice about a
| | 02:39 | heading is that if my table gets
really long and overlaps into the next page,
| | 02:44 | the heading follows along. So I think
what I will do is pump this down the 3
| | 02:48 | rows and include the heading and I do
want to repeat the heading the first row
| | 02:54 | only, if it were to overlap onto the next page.
| | 02:58 | I can also choose not to split the
table at all so the whole table moves to the
| | 03:02 | next page but I do want that to have a
border, I'm going to click OK we will
| | 03:05 | get the formatting later. So by default
it goes from my left margin all the way
| | 03:10 | to my right margin creating 4 equal
columns and now all I have to do is start
| | 03:16 | typing in information so here I want
Name I can hit my tab key to move to the
| | 03:23 | next cell or just click in it,
I'm going to type in Belt Level.
| | 03:29 | Now we know there are Black Belts but
how many degrees, I'm going to tab over
| | 03:35 | to Height and Weight, just hitting my
tab key each time. Now when I hit the
| | 03:41 | tab key again what could happen,
wraps around down here where I can start
| | 03:44 | typing in names. Now you may have
notice that everything I type here was bolded
| | 03:48 | and centered, that's because it's
that heading row that I opted for.
| | 03:53 | Now I'm going to type in some actual
Sensei names here. So let's type in David
| | 03:59 | Rivers means that Left Align, no
special formatting, tab over 2nd Degree notice
| | 04:07 | that second was automatically corrected
format, that's an AutoCorrect we talked
| | 04:11 | about in the previous lesson.
| | 04:13 | Height, we will do 5'9" and then tab
over to Weight and type in 170lbs, hitting
| | 04:24 | tab again you can type in your own
name or try a different name if you like,
| | 04:29 | I'm going type in Corey,
1st Degree, 5'4" and 120lbs.
| | 04:45 | Now watch what happens when I hit my
tab key again because I don't have another
| | 04:51 | row down below hitting my tab key
creates a brand new row for me so I can add
| | 04:56 | that third name. 4:57 knows even though
I chose 3 rows the top row was used up
| | 05:01 | by the heading row so now I need to add
that extra row and just hitting tab at
| | 05:05 | the last cell creates it
for me. Pretty simple stuff.
| | 05:08 | Okay I'm going to type in one more
Winston Barry, 1st Degree, 5'11" tab 185lbs.
| | 05:18 | Now hitting tab again would add an
additional row so I can start growing that
| | 05:29 | table but that's all I need for now.
So creating the table no big deal, looks
| | 05:34 | like we do have some adjusting to do,
for example, maybe we don't want 4 equal
| | 05:39 | columns and some of the contents don't
look right being left align on the left
| | 05:44 | side of the column, for example, the
heights might look nice if they were
| | 05:47 | centered same thing for the weights.
| | 05:50 | So in the next lesson, we are going to
talk about modifying your table so what
| | 05:54 | happens when you want to add or remove
rows, columns, adjust their heights and
| | 05:58 | weights, it's all coming up next.
| | Collapse this transcript |
| Modifying tables | 00:00 | In the previous lesson, we created our
first table here in OpenOffice Writer
| | 00:04 | and we chose to create 4 columns by 4
rows. That's what we ended up with.
| | 00:09 | You may have noticed that when we create
the table using some of the commands from
| | 00:13 | the Table menu or from the standard
toolbar, we end up with 4 equal columns.
| | 00:19 | What happens then if you want to
adjust the widths of those columns or the
| | 00:22 | heights of the rows? Maybe you need
to add some additional rows or columns?
| | 00:27 | That's what we are going to do in this
lesson using the same file we have work
| | 00:30 | within the previous lessons or if you
have been following along, here we are
| | 00:33 | ready to insert a new column.
| | 00:36 | If you skip to this lesson and you
have got the exercise files you can go to
| | 00:39 | the Lesson 5 folder an open up
SenseiTable2 and move down to the bottom of the
| | 00:44 | page and you will see what I see here.
| | 00:46 | So let's say we want to split up the
name here into First Name and Last Name
| | 00:50 | and that might help us with sorting,
for example. Well in that case we need a
| | 00:54 | new column after the first column so
let's click anywhere in the first column.
| | 00:59 | Now there are a number of things we can
do at a table all from the Table menu.
| | 01:03 | So let's go up there to Table and you
will see right at the top is Insert and
| | 01:08 | here we can insert another table, we
can insert new rows or new columns as
| | 01:13 | well. We can also delete rows, columns,
and tables. We can select columns and
| | 01:20 | rows and tables in individual cells and
look at all the other things we can do
| | 01:24 | like splitting and protecting cells,
splitting up the table, there is
| | 01:27 | formatting options we will
look at in the next lesson.
| | 01:30 | Some other options are already turn on
like the heading row repeat itself, if
| | 01:34 | our table where to overlap onto the
next page, there is table boundaries here.
| | 01:38 | We also have at the very bottom Table
Properties so lot are the things we see
| | 01:43 | right now on this menu are available
to us from the Table Properties as well.
| | 01:47 | But first thing is first, let's go back
up to the Insert menu here, over to the
| | 01:51 | right and select Columns. Now we get
to choose how many columns so if we want
| | 01:57 | it 2 or 3 we can use the up and down
arrows. I think we only need one new
| | 02:01 | column and we needed to fall after
the current column so the column that we
| | 02:06 | click in column # 1 we want a new
one after it, so let's click OK.
| | 02:13 | There is our new column, our table
still goes from one margin to the next and
| | 02:18 | now we have got instead of 4 equal
columns, 5 equal columns. So over here
| | 02:23 | what's his name, I'm going to click in
front of name and type in Last and I'm
| | 02:28 | going to come over here and type in First Name.
| | 02:32 | So now it's just the matter of
moving some text over so I'm going to
| | 02:35 | double-click on David and I'm going to
hold down Ctrl key and the letter X to
| | 02:40 | cut that removes it, delete the extra
space click over here under First Name
| | 02:44 | and paste it. Let's do the same with
Karen and Winston and we will just tidy up
| | 02:56 | those extra spaces by taking those out.
And now we have got our two columns
| | 03:02 | splitting up to Last Name and the First Name.
| | 03:05 | If we need an additional rows while we
know that we can go to the last cell and
| | 03:09 | just hit the tab key to add a new row.
| | 03:12 | If we want to delete a row, well all we
have to do is be anywhere in the row go
| | 03:16 | up to the Table menu and instead of
Insert Remove down to Delete, come down to
| | 03:22 | Rows and it's gone just like that.
| | 03:24 | So inserting and deleting rows and
columns pretty simple stuff. How about
| | 03:29 | changing their widths and heights now?
For example, we don't need the fore
| | 03:33 | width over here for height and for
weight, we got data in there that's not very
| | 03:38 | wide so we can use a little more room
for last names and first names perhaps.
| | 03:43 | So all we have to do if we want is to
go the borders and since we have a hover
| | 03:47 | over a border you will see a double
arrow appear. So I'm going to click and
| | 03:51 | drag that to the right and I can use
the ruler at the top of my screen to gauge
| | 03:55 | exactly how wide this is going to be.
I'm going to right to there and let go.
| | 04:00 | Now I'm going to same for height I'm
going to drag it over and you can see that
| | 04:05 | my belt level is now much larger, wider,
I don't needed to be that wide and my
| | 04:11 | First Name and Last Name
can be adjusted as well.
| | 04:15 | So we can manually adjust our column
widths but we saw it earlier from the
| | 04:19 | Table menu we can go to the Table
Properties as well so let's go down to Table
| | 04:24 | Properties. Here we have got a table
tab where we can do things like rename our
| | 04:29 | table, adjust spacing, so if we want to
just the space and how close text comes
| | 04:34 | to the left, right, top or bottom of
your cells, that's also available to us
| | 04:38 | here from this tabs, text flow, columns.
| | 04:43 | Here's our columns check it out down
below the columns widths for 1, 2, 3, 4,
| | 04:47 | and 5 are showing up here. And because
we adjusted it manually you can see they
| | 04:52 | are very inconsistent and very odd numbers.
| | 04:55 | So let's say columns 4 and 5, we want
them both to be 1.1"we can come right in
| | 05:00 | here and adjust them by taking out
characters and adding 1.1, 1.1, I'm going to
| | 05:10 | come in here now, it's the
automatically what happens they get readjusted for
| | 05:14 | us, why? Because it's set to be equal
column width or to fill the entire width
| | 05:20 | of our page using those margins.
| | 05:23 | So that might be something that we
want to do. We can adjust columns
| | 05:27 | proportionally by clicking this check
box and then you can see the remaining
| | 05:31 | space if we don't needed to be zero it
could be anything we want but what we
| | 05:36 | really want to do is go back to the
Table tab here and down below where it says
| | 05:41 | Width, we can use Relative and all
that means is that it would be a 100% and
| | 05:47 | would be relative to the contents. So
now when we go over to our Columns, you
| | 05:51 | can see their percentages in here and I
like that. So if I wanted to be this to
| | 05:56 | be 15 and this to be 15 and hit enter.
Those two are 15 % of the fore width and
| | 06:03 | the rest are adjusted automatically. So
that's another way to adjust the widths
| | 06:09 | of your columns.
| | 06:10 | To adjust heights, we can go right in
between rows and when we see the double
| | 06:15 | arrow, click and drag. We can also do
it from over here on the ruler you will
| | 06:19 | see markers on the ruler for each of
the rows. Incidentally, you have same
| | 06:23 | thing at the top for the column widths.
| | 06:25 | And I'm going to go up here to this
first one and I'm thinking the heading row
| | 06:30 | should be a little bit a higher than
the rest, I'm going to click and drag that
| | 06:33 | down and of course if I want to go back
to those Table Properties I can put in
| | 06:37 | an exact figure if I needed to as well.
| | 06:41 | How about formatting the contents of
some of these cells? What I'm thinking now
| | 06:44 | that all of them could be centered
just like the titles so I'm going to click
| | 06:49 | and drag from this cell here cross and
down to select my bottom 3 rows. And now
| | 06:55 | the formatting of text is just like any
other text, even though it's in a table
| | 06:58 | we come up to our Formatting toolbar,
choose Centered and the text will be
| | 07:02 | Centered within those columns.
| | 07:05 | All the other formatting also applies
if we wanted to change fonts, sizes,
| | 07:09 | appearances, colors, I'm just going to
click in here to see the final product.
| | 07:15 | So that's modifying your table, your
widths, your heights, columns, and rows.
| | 07:20 | Next we have to talk about formatting
our table, making it stand out adjusting
| | 07:24 | the borders, the shading and so on,
that's all coming up in the next lesson.
| | Collapse this transcript |
| Formatting tables | 00:00 | If you have been following along with
me in this chapter, you now know how to
| | 00:03 | create and modify your tables. Now
it's time to talk about formatting them,
| | 00:09 | making them really stand out on the
page and we can do that by applying a
| | 00:12 | number of formatting options such as
changing our borders, our colors when we
| | 00:17 | are shading cells in a table, for
example. Lots of different options to choose
| | 00:22 | from including some automatically
formatted tables to choose from and that's
| | 00:26 | what we are going to do right now using
the same file we have been using in the
| | 00:29 | last couple of lessons. So if you have
been following along, we're still down here
| | 00:32 | at the bottom of the page
working on the Senseis table.
| | 00:35 | If you skip to the this lesson and you
have got the exercise files, you can go
| | 00:38 | to the Lesson 5 folder and open up
SenseisTable3 and move to the bottom of
| | 00:44 | the page; you'll see what I see right here.
| | 00:46 | So let's start with AutoFormat, the
quickest and easiest way to format a table.
| | 00:50 | Just click anywhere inside the table,
go up to the Table menu and come down to
| | 00:56 | AutoFormat. Give it a click and the
AutoFormat dialog box appears with a number
| | 01:01 | of options down the left hand side.
What you see is a preview of what you can
| | 01:07 | expect if you are to
select one of these formats.
| | 01:10 | If I go to 3D, for example, kind of
looks like embossing. If we go to Blue,
| | 01:15 | there are some shades of blue. There
is Brown, Lavender, Yellow, Gray, Green,
| | 01:21 | and so on. All you have to do is click
on them as to see what they look like.
| | 01:25 | I kind of like this one here,
Black1 as it applies to our Martial Arts
| | 01:30 | Extravaganza here. So if we get
Senseis with black dots, I think Black1 would
| | 01:34 | apply. If I chose Black2 then my Last
Name column would be formatted in black
| | 01:39 | as well. Notice that the text inside
those cells is switched over to white
| | 01:43 | automatically, thanks to the AutoFormat
option. So what will I do is select the
| | 01:48 | one what I want and click
OK and that's reformatted.
| | 01:52 | Now the other thing you will notice is
that the first name column has numbers
| | 01:57 | in there now and same thing for height
and weight. And that's because of the
| | 02:01 | formatting for numeric formats, so I
think what we should do is click Undo and
| | 02:08 | undo the AutoFormat table option, takes
us back where we started here and let's
| | 02:13 | go back up to Table and AutoFormat and
this time I will go to Black1. But there
| | 02:20 | are more options. You can see how we
have got numbers in here. Click the more
| | 02:24 | drop down and we don't want the
number formatting so we deselect that check
| | 02:28 | box, we will keep the Borders, the
Fonts that are being use, the Pattern and
| | 02:32 | the Alignment and click OK.
| | 02:35 | This time everything looks much nicer,
we have got all over our text, you can
| | 02:39 | see that there is some reformatting
that's been done to that text such as the
| | 02:43 | text in the heading now is left align
and it looks like it's italicize, so it
| | 02:48 | also white of course so it shows up in
the black background and everything else
| | 02:52 | is left align as well.
| | 02:53 | So that's AutoFormat but what if you
want to do some formatting on your own.
| | 02:57 | Maybe I want this particular
AutoFormat selected but the rest of these cells
| | 03:02 | down below, I would like to shade them
as well maybe a light like gray. Well in
| | 03:06 | that case I can select individual
cells, rows, columns you name it and with
| | 03:11 | these three rows selected, I can go up
to Table and down to Table Properties
| | 03:18 | and we have seen this
before in the previous lesson.
| | 03:20 | But now we are going to look at the
Borders and the Background tabs starting
| | 03:24 | with Background tabs. Here we have got
some Color swatches to choose from, in
| | 03:29 | my case if I want to go a light gray
just go right maybe to gray 10% right
| | 03:34 | here, we see a preview
over there and we click OK.
| | 03:38 | To really see this take effect, just
click anywhere inside or outside the table
| | 03:43 | to deselect those selected rows,
you can see that looks pretty nice.
| | 03:47 | How about the Borders? Now I'm going to
click and drag from the very first cell
| | 03:51 | to the very last cells so all four rows
are selected and I'm going to go up to
| | 03:56 | my Table Properties and let's go
over to the Borders tabs this time.
| | 04:02 | Here you can see the style being used;
there is a very thin line, a thin black
| | 04:06 | line. I like it to be a little bit
thicker and I only want it apply to the
| | 04:12 | Outside Border of my table not the
Inside Borders so that means selecting this
| | 04:17 | one here Set Outer Border only. You may
not have that selected but if something
| | 04:21 | else is selected such as this one here,
All Outer and Inner Borders just move
| | 04:26 | over to this button.
| | 04:27 | And now we have got a thicker and let's
change the color as well. I'm going to
| | 04:31 | go to a nice bright red color; there it
is Light Red. I get a preview of that,
| | 04:38 | I click OK deselect by clicking
outside, the only problem I'm seeing now is
| | 04:45 | that my text is kind of touching the
border. So once again click inside and
| | 04:51 | drag across all of the cells. Go back
up to Table, down to Properties and still
| | 04:59 | with the Border tabs selected, let's
go over here to the Spacing the Contents
| | 05:03 | section, let's pump this up.
| | 05:05 | I'm going to go up as high as point 1
". Now when I Adjust 1 you will notice
| | 05:11 | that they all get adjusted because
Synchronize is selected. So nothing will
| | 05:17 | come with the end point 1" of any of
the borders Top, Bottom, Left, or Right
| | 05:22 | when I click OK. You can see that that
increases row heights obviously because
| | 05:27 | I need to space above and below as
well as space on the left as adjusted. I
| | 05:32 | deselect by clicking outside my table
to see the end result. And that looks
| | 05:37 | pretty sharp. I like it.
| | 05:39 | So now you know how to create your
tables, modify them and format them to make
| | 05:44 | stand out here in OpenOffice Writer.
| | Collapse this transcript |
|
|
6. Working with ColumnsCreating columns| 00:00 | In this chapter, we are going to
spend a little bit of time working with
| | 00:03 | columns in an OpenOffice Writer
document. Columns are great way to add some
| | 00:07 | visual interest to the page but at the
same time, make your document easier to read.
| | 00:12 | Think about a newspaper or a
magazine, for example. You don't see the
| | 00:16 | text going from the far left all the
way over to far right where your eyes
| | 00:20 | would have to travel a long distance,
come back to the left side of the page
| | 00:23 | continue reading. Readers will get
tired. Put your text into columns and the
| | 00:28 | eyes don't have work so hard and
people are likely to read more of your
| | 00:32 | document that way and
that's exactly what we want.
| | 00:35 | So, in this lesson, we are going to
simply apply columns to existing text in a
| | 00:39 | document. A document I already have
opened up here. If you have got the
| | 00:42 | exercise files, you can follow along by
going to the Lesson6 folder and opening
| | 00:46 | up SP_News1.odt and you
will see what I see here.
| | 00:51 | So, first thing we have to do is
decide what text needs to be in columns and
| | 00:56 | select it. I don't want my title up
here or even my heading to be included in
| | 01:02 | the columns; I want the content down
below. So, I'm going to click here in
| | 01:05 | front of the D in Drive Time and now,
I'm going to scroll down and you will
| | 01:11 | notice that this text goes on to the
second page. And I'm going to hold down my
| | 01:14 | Shift key on the keyboard and click at
the end of the period, here, after the
| | 01:19 | word area and everything get selected.
| | 01:22 | Now, as I scroll back up, you will
notice that the only text selected to be in
| | 01:26 | columns here is the content below my
heading. Now, it's just the matter of
| | 01:31 | going up to the Format menu; click to
Format and select Columns. Columns has an
| | 01:36 | ellipses after it, meaning I'm about to
launch some kind of dialog box and sure
| | 01:40 | enough, there it is. And you will see
that we are currently in Columns, one
| | 01:44 | single column and we are about to
change that. There is a couple of different
| | 01:48 | ways to do it.
| | 01:49 | One way is to use the arrows to bump
this up. There is two columns, three
| | 01:54 | columns, four and so on. Of course, I
could just come in here and type in the
| | 01:58 | number that I want. But I also have
these presets over here; here is one, two
| | 02:02 | equal, three equal columns. Let me get
into unequal columns. So here, you can
| | 02:07 | see the second last option is a wider
first column and a narrow second column
| | 02:12 | and I have got the
reverse right at the end here.
| | 02:15 | Notice that Evenly distribute contents
to all columns is also selected. So, if
| | 02:20 | I went over here and clicked on the
second icon, you can see it changes to 2.
| | 02:24 | They have equal widths, 3.55 inches each;
there is no space in between and here
| | 02:29 | is a preview of it, over here in this
little thumbnail. If I wanted to put a
| | 02:33 | little bit of space in between these
columns, I can use the arrows. You can see
| | 02:36 | as I click, my thumbnail changes to
show that space. That's probably a little
| | 02:43 | too much. I'm going to go back down to
0.20 inches. As I change the spacing,
| | 02:47 | the width of each column changes as well.
Notice that they are still equal and
| | 02:51 | I can't go in there and change and
that's because AutoWidth is turned on. If I
| | 02:56 | use to turn that off, now I can make
unequal columns if I wanted to, but I
| | 03:00 | don't in this case. So, I'm
going to leave AutoWidth on.
| | 03:03 | Notice that the Apply to dropdown has
Selection in it because I selected my
| | 03:07 | text ahead of time. It's the only
option at this point. So, when I click OK,
| | 03:12 | I'm going to scroll back up, so you can
see what it looks like and my document,
| | 03:17 | now, actually fits on one page.
Thanks to Columns. You can see there is a
| | 03:21 | little bit of space in between. It
makes it easier to read and then there is
| | 03:25 | nothing on the next page down below.
| | 03:29 | So that's all there is to applying
columns to existing text. In the next lesson
| | 03:35 | though, we are going to manipulate
those columns and do a little bit of
| | 03:38 | formatting as well. That's all coming up next.
| | Collapse this transcript |
| Modifying columns| 00:00 | In the previous lesson, we set up some
columns. Now, we are going to explore
| | 00:04 | the scenario where you need to make
some changes to your columns; maybe change
| | 00:08 | the widths or adjust the text within
those columns and we will do a little bit
| | 00:12 | of formatting as well.
| | 00:14 | We are going to use the same document
we were working with in the previous
| | 00:17 | lesson. So, if you were following along,
you have got this document open and in
| | 00:21 | two columns. If you have skipped to
this lesson, however, and you still have
| | 00:24 | the exercise files, you can go to
the Lesson6 folder and actually open up
| | 00:28 | SP_News2 to get all caught up and you
will see what I see here on my screen.
| | 00:34 | So, here we are inside the columns and
you can be anywhere inside the column;
| | 00:38 | just click anywhere in there to make
sure that you are within the two columns
| | 00:42 | we set up in the previous lesson
before we start to make changes. Now, we are
| | 00:46 | going to go up to the Format menu and
we are going to go down to Columns and we
| | 00:50 | will see the current settings here,
which is two columns, evenly distributed.
| | 00:54 | And down below, you can see AutoWidth
is turned on. Each column with the same width;
| | 00:59 | 3.45 inches and there
is 0.20 inches in between.
| | 01:03 | So, let's say, we decide we want a
little more spacing in between. We can bump
| | 01:06 | that up and I'm going to bump it up
to 0.30. Actually, let's go up to 0.40.
| | 01:12 | Here, in the thumbnail, I get a quick
preview of what that might look like.
| | 01:16 | Let's put a line in between now, so we
can do a nice thin black line right in
| | 01:21 | between those two columns, adds a
little bit of visual interest. The Height is
| | 01:25 | defaulted to 100%, so the full height
of the columns, but if we want to knock
| | 01:29 | that down a little bit, let's say,
take off 10%, we can use the down arrow or
| | 01:34 | just come in here and type
in a value; I'm going do 90%.
| | 01:37 | And the Position between the columns, I
want it Centered. So, we have got Top,
| | 01:42 | Bottom, and Centered options right
there. It's going to be applied to the
| | 01:45 | current section, which is all of the
text. I didn't have to select the text
| | 01:48 | first because I'm inside a section now,
which is split up into columns. And
| | 01:53 | now, all I have to do to
save those changes is click OK.
| | 01:56 | Now, when I do, you can see what's
happened; I have got a more space here.
| | 02:00 | There is my thin black line in between
the two columns and it looks like this
| | 02:08 | paragraph here is getting cutoff,
something that can happen. You may have heard
| | 02:12 | the term widow or orphan and that's
where you get a single line of text stuck
| | 02:17 | all by itself, either at the top or at
the bottom of a page and in this case,
| | 02:22 | the previous paragraph, which has
three lines of text, doesn't quite have
| | 02:26 | enough room down there at
the bottom for that last line.
| | 02:29 | So, we are going to make an adjustment
here by clicking here in front of the
| | 02:32 | word Estimates in the first column
down at the bottom and to get that up over
| | 02:37 | to the second column at the top, we
can't just hit Enter a bunch of times. That
| | 02:42 | will work but then we end up with a
bunch of blank lines and as soon as we
| | 02:45 | start to edit our text, we are
going to have a big mess on our hands.
| | 02:48 | So, the best way is to put in, what we
would call, a hard column break here and
| | 02:54 | that's by holding down the Ctrl and
Shift key together and then hit your Enter
| | 02:59 | key or Return key on the Mac keyboard
and that pops everything up to the next
| | 03:04 | columns as oppose to the next page.
Ctrl+Enter moves text to the next page
| | 03:08 | because we are in columns, Ctrl+Shift
and Enter moves our text over to the next
| | 03:12 | column. And you can see that's a
little bit easier to look at now because we
| | 03:16 | don't have that single line of text all
by itself. It also means now that text
| | 03:21 | is going to flow on to the next page
and you see it's in two columns here as well.
| | 03:27 | Now, because we have got evenly
distributed, you can see that some of the text
| | 03:31 | goes over to the second column. So, if
I was to click in here, anywhere in the
| | 03:35 | columns, it doesn't matter where, go
back up to Format, down to Columns and
| | 03:40 | turn this off where it says Evenly
distribute contents to all columns, click
| | 03:44 | OK. You can see now that everything
stays in the first column here at the
| | 03:49 | bottom of my document.
| | 03:50 | Here, I have got another example of a
widow or an orphan, in this case, it's a
| | 03:54 | widow; it's a line of text all by
itself at the bottom. So, I'm going to do my
| | 03:59 | Ctrl+Shift and Enter to move that down
to the next column, which happens to be
| | 04:05 | on the next page, and this looks a lot better.
| | 04:08 | Much easier to read, very interesting
to look at, easy on the eyes and that's
| | 04:13 | the purpose behind using
columns here in OpenOffice Writer.
| | Collapse this transcript |
|
|
7. Inserting ObjectsInserting special characters| 00:00 | Well, in this next chapter, we get to
be a little bit creative. We are going to
| | 00:04 | be working with several different
types of objects, text boxes, drawing your
| | 00:09 | own shapes. We will look at inserting
pictures as well, but in this lesson,
| | 00:13 | we're going to begin by simply inserting
those special characters you can't find
| | 00:17 | on the keyboard.
| | 00:19 | You can see I have opened up a file
here with just a few words that could use
| | 00:23 | some of those special characters. If
you have got the exercise files and you
| | 00:27 | want to follow along, go to the Lesson7
folder and open up Symbols1.odt and you
| | 00:32 | will see these three special words. The
first one, Noel, really should have an
| | 00:37 | E with the umlaut over it, the two dots
that you are used to seeing. Down here
| | 00:42 | at the word, Francais, the C should
have an accent below the C. It's called the
| | 00:47 | c-cedilla. And then 35 cents, plain old
English, but wouldn't it be nice if we
| | 00:51 | have the cent symbol? We have the
dollar sign on our keyboard but no cent symbol.
| | 00:55 | So, those are the three special
characters we are looking for. Let's start with
| | 01:00 | the e in Noel. I'm going to click
right between the o and the e and hit my
| | 01:04 | Delete key to take out the e in Noel
and I want to insert a special character
| | 01:08 | now. That means going to the Insert
menu and selecting Special Character.
| | 01:13 | Now, the font that's being used right now
is Times New Roman. So, I'm looking at the
| | 01:18 | Times New Roman font set and as I
scroll through, I'm going to see all the
| | 01:21 | regular characters I'm used to seeing
on the keyboard but then as I scroll a
| | 01:25 | little further down, I start to see
some of those character you might not find
| | 01:29 | on the keyboard such as the copyright
symbol, there is the pound sign,
| | 01:33 | there is the cent sign. We're
going to come back to that later.
| | 01:36 | Registered trade marks,
quarters, halves, three-quarters,
| | 01:40 | and then we get into some of those
characters with the accents over them.
| | 01:45 | And check it out. Do we see an e with an
umlaut? Well, there is an E. How about a
| | 01:49 | lower-case e with the umlaut? There,
we give it a click. Shows up over here,
| | 01:54 | so it's a little bit easier to see. You
can also see the code that is assign to it;
| | 01:58 | the ASCII code, but all you need to
do is click OK to insert it and it will
| | 02:03 | use the current font and there you go,
Noel looking the way it should.
| | 02:07 | Let's do that with Francais. Delete
the c, go up to Insert, down to Special
| | 02:14 | Character, same font, this time we are
looking for the lower-case c with the
| | 02:19 | cedilla underneath it, right there, click OK.
| | 02:22 | 35 cents, we don't need the word, cents.
So, I'm going to click and drag over it
| | 02:27 | and delete it and go back up to Insert,
come down to Special Characters and
| | 02:33 | look for that cent sign we saw a moment
ago. There it is right beside the pound
| | 02:36 | sign and when I click OK, in it goes.
| | 02:40 | Now, let's just go back there for a
second and go up to Insert > Special
| | 02:43 | Character and I want to show you that
there are some other font sets as well, some
| | 02:47 | which are made up totally of
specially characters. For example, as I scroll
| | 02:51 | through my font list, and get down
towards the bottom, you are going to see
| | 02:55 | some cool ones down here like
Wingdings. Wingdings 3 has all kinds of cool
| | 03:00 | things like arrows and shapes. And as I
scroll down, you can see there is quite
| | 03:04 | a bit to choose from, lots of
different styles of arrows; thick ones, thin
| | 03:09 | ones, pointing in all directions.
| | 03:11 | Let's go back up here, scroll up a
little bit, there is Webdings; some of the
| | 03:16 | characters you might see on websites,
lots of different symbols to choose from.
| | 03:21 | So if you needed any of these in any
of your documents, here is where you'd
| | 03:25 | find them and there is couple of
Wingdings as well, the original Wingdings
| | 03:29 | where you have got three-dimensional
check boxes, numbers and circles and stars.
| | 03:34 | There are some more arrows down here as well.
| | 03:38 | So, I encourage you to go browsing
through some of the font sets. You will find
| | 03:42 | lots of special characters by default
though-- I'm going to click Cancel here.
| | 03:46 | You will be seeing the font set that is
used in your current document. For us,
| | 03:49 | it was Times New Roman and we were able
to find the three special characters we
| | 03:53 | needed for this document.
| | Collapse this transcript |
| Inserting text boxes| 00:00 | If you are going to put time and energy
into creating a document in OpenOffice
| | 00:04 | Writer, you want people to read the
content. One great way to attract attention
| | 00:09 | to your documents is to use graphical
components such as shapes and objects and
| | 00:14 | text boxes. In this lesson, we are
going to insert a text box to change the
| | 00:18 | look of our document and
add some visual interest.
| | 00:21 | We are going to use this document
I've already opened up here. It's called
| | 00:24 | Dailymenu1. It's found in the Lesson 7
folder of the exercise files if you've
| | 00:29 | got them and if you don't have them,
any text will do. We are going to create a
| | 00:33 | text box, which will replace the text
that you see up here at the very top of
| | 00:37 | the menu. Now, because the text is
already there, I won't have to retype it;
| | 00:41 | all I have to do is remove it by
clicking and dragging over it and cutting it.
| | 00:47 | I'm not going to delete it. I'm going
to use the Cut function to take it out of
| | 00:50 | the document and store it in the clipboard,
my virtual memory waiting for me to paste it.
| | 00:55 | So, I can use the Scissors button
up here, Ctrl+X on the PC keyboard or
| | 00:59 | Command+X on the Mac keyboard, also
found on the Edit menu. However you do it,
| | 01:05 | when you click Cut, you're actually
removing the contents and placing them in
| | 01:09 | the clipboard, where they are waiting
for us to paste them, wherever we are
| | 01:12 | going to paste them inside a text box.
| | 01:15 | So, to create the text box, we need to
make sure that this button, Show Draw
| | 01:19 | Functions, is selected. So, you can
click that and it will appear depressed and
| | 01:24 | down at the bottom of your screen,
are all of those Draw functions. This is
| | 01:28 | some of the functionality you've
available to you in the Draw application
| | 01:32 | that's part of the OpenOffice.org suite.
| | 01:34 | So, here you can see we can do things
like draw lines and shapes. There is
| | 01:38 | Freeform Line, there is a Text box
right there. We can do callouts, some basic
| | 01:43 | shapes, we've got symbols, arrows,
all kinds of things to choose from down
| | 01:47 | here. We are going to go to the Text
box. So, we click the Text icon. Now, we
| | 01:52 | move into the page and click and drag
where we want the box to appear. I like
| | 01:58 | it to appear right up here near the
top. So, I'm going to click and drag,
| | 02:01 | ignoring any text or
content that's there right now.
| | 02:04 | You can see the outline of the text
box that's about to be created and when I
| | 02:08 | let go, there it is. Now, don't worry
about what's kind of in behind our text
| | 02:13 | box at this point; there are some
options that we are going to explore
| | 02:16 | momentarily that will allow text to
wrap around the box. Right now, inside our
| | 02:21 | text box is a flashing cursor.
Remember, we cut all of that text that we've
| | 02:26 | selected a moment ago, sitting in the
clipboard waiting for us to paste it, now
| | 02:30 | it's time to paste.
| | 02:31 | So, we can go up here to the Paste
button, Ctrl+V or Command+V on your
| | 02:35 | keyboards. You can go to the Edit menu
to find Paste. I'm going to do a Ctrl+V
| | 02:40 | here on my PC keyboard, which pastes
it right inside there. Now, it is left
| | 02:44 | aligned inside the box. So, if I
wanted to, I could select all of that text
| | 02:48 | inside my text box and center it using
the Centered button right there. Now,
| | 02:53 | when I click outside the text box, you
can see, it shows up looking very much
| | 02:58 | the same as it did earlier
except now, it's on top of some text.
| | 03:01 | So, let's go back to our text box by
clicking anywhere on the text inside the
| | 03:06 | box. Now, you see those handles around
the outside. We can use these handles
| | 03:10 | for resizing our text box; maybe it
needs to be a little bit wider and taller.
| | 03:15 | You can do that by going to the corners,
you can adjust the height using the
| | 03:20 | middle arrows at the top and bottom,
the width on the left and the right. But
| | 03:24 | more importantly, what we want is to
see that text that's in behind there right
| | 03:28 | now wrap around our text box.
| | 03:30 | So to do that, we can actually
right click on our text box. Notice the
| | 03:36 | four-sided arrow, this will allow me to
move it but I'm going to right click on
| | 03:40 | it and here, I've got a number of
options such as changing the Line, the Area,
| | 03:45 | the Text itself, Position and Size. As
I move down here, you'll see Wrap and
| | 03:50 | really, I don't want to see text in
behind my text; I want the text to go
| | 03:55 | around it. So, I'm going go over here
to No Wrap and when I click on it, notice
| | 04:00 | how the text moves down below my text
box, it's not allowed to go inside there anymore.
| | 04:06 | Now, with the text box still selected,
there are some things that I can do and
| | 04:09 | I want to change the format. Right now,
it doesn't look any different than the
| | 04:12 | very beginning when I started with
this document, but because it's in a text
| | 04:16 | box now, I can spice it up a little
bit. So, that's what I'm going to do by
| | 04:20 | changing things like the Outline and
the Fill Colors, all of that can be done
| | 04:25 | using various methods.
| | 04:27 | First of all, with my text box selected,
you are going to notice up here the
| | 04:30 | Formatting toolbar has changed. I have
got Line buttons, Arrows. You can see
| | 04:34 | the Line Style is Invisible, so is
the Area or the Fill. Now, I'm going to
| | 04:40 | change both of those. Starting with the
Line Style, I'm going to go to a solid
| | 04:45 | line. So, Continuous is what I click
on and now I've got a continuous black
| | 04:49 | line. I can change the width of that
as well as the color and I'm going to do
| | 04:54 | that now, the Line Width currently set
to zero, I'm going to bump that up and
| | 04:58 | as I do, with each click, you can see
it's getting darker and darker or thicker
| | 05:01 | and thicker. And that's
good right there, 0.06 inches.
| | 05:05 | I'm going to change the color though,
I'm going to scroll down here after
| | 05:08 | clicking the Color dropdown to a nice
golden yellow color. See if we can find
| | 05:14 | that, Yellow 4, there we go. Now, we
are going to fill this up with the color
| | 05:19 | as well. Here, we've got our Area
button. Currently, the Fill style is
| | 05:24 | Invisible, but I would like to put in a
color. Now, I can put in a Gradient, I
| | 05:29 | can put in Hatching or an actual
Bitmap image. If I go to Gradient, for
| | 05:33 | example, and click the dropdown next
to it, look at all these preset Gradients
| | 05:37 | I can choose from.
| | 05:38 | Now, there is a nice one there. A
Square yellow/white and if I click on it, you
| | 05:44 | can see the end result. Kind of cool.
If I wanted a solid color, I would come
| | 05:48 | down to Color. Now, this dropdown
will show me the Color palette, but I like
| | 05:53 | that Gradient. So, I'm going to leave
it just like that. When I'm done, I click
| | 05:57 | outside the text box to see the end
result. Now, that does look a lot different
| | 06:01 | than the document we started out with
even though it's the same text inside a
| | 06:05 | text box, we have many more options.
| | 06:08 | In the next lesson, we are going to
continue working with objects. This time
| | 06:13 | though, we are going to insert
a picture that's coming up next.
| | Collapse this transcript |
| Inserting pictures| 00:00 | Call me lazy but I just don't like
typing a whole lot of text in any
| | 00:04 | application. So, the phrase that goes,
a picture is worth a thousand words,
| | 00:09 | really applies to me. If I can insert a
picture into my document that will save
| | 00:13 | me some typing, great. But obviously,
inserting a picture into a document will
| | 00:18 | also add some interest to the
document to grab a reader's attention.
| | 00:22 | That's what we are going to do in this lesson
using the same file we worked with in
| | 00:25 | the previous lesson. We have already
created our text box here. If you've
| | 00:29 | jumped to this lesson and you got the
exercise files, you can go to the Lesson7
| | 00:33 | folder and open up
Dailymenu2.odt to follow along.
| | 00:37 | We are actually going to scroll down
to the bottom of this document where we
| | 00:41 | see the Beverages section. I'm just
going to click down here after the price
| | 00:45 | next to Juices. This would be a good
spot for us to insert maybe a picture of a
| | 00:50 | beverage. So, I have got one for you
in the Lesson7 folder. If you don't have
| | 00:54 | the exercise files, that's okay; you
can insert any image into any document to
| | 00:59 | practice and follow along here. But I'm
going to go up to the Insert menu to do
| | 01:03 | that and down to Picture and you will
notice that Picture has a little little
| | 01:07 | arrow indicating there is a couple
of options over here to this side.
| | 01:11 | We can choose the File. So, we are
inserting a picture from a file or if we
| | 01:15 | want to scan, one on the fly, if we
have got a scanner selected, we would
| | 01:19 | select that source, if it's connected
and scan the image on the fly inserting
| | 01:24 | it into our document. But I have got
the file in the Lesson7 folder of the
| | 01:28 | exercise files. So, we choose from
File, navigate to the Lesson7 folder and
| | 01:33 | it's called Water in Bistro_Sign. So,
I'm going to give that a click. It
| | 01:38 | happens to be a graphic file, it
wouldn't show up here if wasn't. Notice the
| | 01:41 | files have Type section down here
includes Bitmaps (bmp), dxf, emf, eps, gifs,
| | 01:47 | jpgs and a whole lot more.
| | 01:49 | So, I'm going to click Open, which will
actually insert it into my document and
| | 01:54 | look at the size of this image. It's
way too big for my menu. It's actually
| | 01:59 | showing up now on the next page and
it's taking up more than that page creating
| | 02:05 | a third page down below. The other
thing that's happened, and I'm just going to
| | 02:09 | scroll up, so I can see the top, is
the picture toolbar has also opened up
| | 02:13 | where we can do some cool things with
the image. First thing though that I want
| | 02:17 | to do is size this down and you will
notice the little handles around the outside.
| | 02:22 | So, if I wanted to change the width
and the height simultaneously, I would go
| | 02:27 | to one of these corners and as I click
and drag, I'm going to be able to change
| | 02:31 | both of those measurements, but if I
want to maintain the right proportions
| | 02:36 | here, so I don't loose them, I can hold
down my Shift key and you can see as I
| | 02:41 | go over to the right or the left, it
gets a little bit bigger or smaller. And
| | 02:46 | if I let go of my Shift key, now I can
actually make it skinnier, wider and so on.
| | 02:51 | So, hold down your Shift key if you
want to keep the same proportions. I'm
| | 02:54 | going to go down as far as I can go
here; it's getting smaller now. I will
| | 02:58 | scroll down a little bit and just keep
going, always holding my Shift key down
| | 03:03 | until I get it to a good size. That's
probably a good size right there and you
| | 03:09 | can see, it actually appears to have
disappeared from this page and that's
| | 03:13 | because it's small enough now to the
fit on the previous page. Make it just a
| | 03:17 | little bit smaller, still holding down
Shift, so I don't lose the proportions
| | 03:22 | and maybe that would look good right up there.
| | 03:25 | You can see how text is automatically
moving around, it's not going through my
| | 03:29 | image and that's part of the wrapping
options. In fact, we are going to adjust
| | 03:34 | that right now by right-click and if
you are on the Mac keyboard, it's a
| | 03:38 | Ctrl-click. That opens up this little
context menu and we have Wrap right here.
| | 03:44 | There is something called Optimal Page
Wrap and what that's going to do is find
| | 03:50 | the best wrapping possible and I'm
going to move that over to the right here.
| | 03:53 | You can see how it automatically
adjusts itself, so that it's wrapping right up
| | 04:00 | next to the border. I will get it down
a little bit and I'm going to move it up
| | 04:07 | and I'm gong to click right here next
to Beverages and just hit my Enter key a
| | 04:09 | couple of times until it's all by
itself done and that looks good right there.
| | 04:14 | I don't want to go too far, hit
another Enter, there we go. So, I got enough
| | 04:20 | space for my image as well as all of
the text on this menu. So, we can move
| | 04:25 | that around if we wanted to, size it
down a little bit. I'm going to size it
| | 04:29 | down even more again holding my Shift
key, maybe it will look good over here, I
| | 04:34 | like that.
| | 04:35 | So, it takes a little bit of
experimentation but we have added an image now to
| | 04:39 | our document and we have added some
interest to it, so we are drawing people's
| | 04:43 | attention down to our beverages here.
I'm going to click on the image again
| | 04:47 | which shows up with the picture toolbar
here and just over these quickly, I can
| | 04:51 | go insert more from file by using
this button. I have got a Filter option,
| | 04:56 | which will filter out colors, so you
can make this little image transparent in
| | 05:00 | areas if you wanted to. But it already
is, so I'm going to leave it like that.
| | 05:04 | We have got some options here for
changing the image itself to a Grayscale,
| | 05:09 | Black and White or Watermark, which
will fade it out. These are some automatic
| | 05:13 | formatting options.
| | 05:14 | Now we can also adjust colors, there is
transparency for the entire image, not
| | 05:19 | just a portion of it. We can flip
things horizontally or vertically and I think
| | 05:23 | I would like to flip this horizontally,
so it's facing the opposite direction.
| | 05:26 | That looks good, just like that. I
wouldn't want it upside down. When I'm done
| | 05:30 | with this toolbar, I can close it by
clicking the Close button or just clicking
| | 05:33 | my text, which also hides the toolbar.
So, it only appears when I need it.
| | 05:38 | So, that's all there is to inserting an
image into your document. It makes the
| | 05:44 | document look all that much more
interesting. In the next lesson, we are going
| | 05:48 | to insert some more objects, but they
are going to be objects that we draw.
| | 05:53 | That's coming up next.
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| Drawing shapes| 00:00 | In this lesson, we are going to insert
some more objects into our document, but
| | 00:04 | this time, they are going to be objects
that we draw ourselves. Not necessarily
| | 00:09 | free hand, but with help from the
drawing tools, we can draw some cool looking
| | 00:13 | shapes and objects, and that's what
we are going to do right now using the
| | 00:16 | same file we have been working
with in the last couple of lessons.
| | 00:20 | So, if you have jumped to this lesson
and you have got the exercise files,
| | 00:23 | you can get all caught up by going to
the Lesson7 folder, and opening up
| | 00:27 | Dailymenu3.odt. Here, we have got a
menu where we have added a text box, and as
| | 00:33 | we scroll down to the bottom, we see
that we have inserted a picture as well.
| | 00:38 | Now, let's say, under our main dishes,
we want to put some symbols next to some
| | 00:41 | of these. The healthy dishes, perhaps
we'll put a little heart symbol, and
| | 00:45 | maybe the spicy ones, something different.
| | 00:47 | In that case, we want to make use of
the drawing functions and you will see
| | 00:52 | them down at the bottom of your screen
if you have selected this button up here
| | 00:56 | on your Standard toolbar, Show Draw
Functions. Now, down at the bottom, we have
| | 01:00 | access to drawing the lines and shapes,
freeform lines. There is our text box
| | 01:06 | from earlier. We also have got some
basic shapes and some symbol shapes.
| | 01:10 | Arrows, all kinds of cool things
including stars. So, let's go over here to
| | 01:15 | very first one, which is Rectangle.
| | 01:18 | So, when I click on that, all I have
to do now is go into my page, click and
| | 01:22 | drag to draw the default rectangle. You
can see that it is a four-sided shape,
| | 01:27 | a rectangle, with shading and that is
the default shading. Of course, we can
| | 01:32 | make adjustments to our rectangles; we
can change the outlines, we can change
| | 01:36 | the shading and that's what you get by
default, when you select that object.
| | 01:40 | I'm going to press my Delete key on
the keyboard because it was selected;
| | 01:44 | hitting Delete removes it.
| | 01:46 | Let's go down to Ellipse now. If I
click and drag, I'm going to be drawing an
| | 01:51 | ellipse. By the way, if you hold your
Shift key down, you will get a perfect
| | 01:54 | circle. With the Rectangle tool,
holding your Shift key, you get a perfect
| | 01:58 | square. When you let go of your mouse,
same default outline and shading, and
| | 02:03 | I'm going to hit my Delete key. Now, we
have some basic shapes as well. When we
| | 02:06 | click the dropdown, we can see them,
including rectangles or rectangles with
| | 02:11 | rounded corners. There is a perfect
square. We have got triangles in here and
| | 02:15 | pie shapes. You can see I have got a
pentagon here; five sides, hexagon, octagon.
| | 02:22 | There is a cross, a ring. Some of these
shapes could be used in mapping, cubes,
| | 02:27 | for example, frames. Let's just try one
of these. I'm going to go the Octagon,
| | 02:32 | and I'm going to click and drag. You
can see the shape is kind of the outline
| | 02:37 | that's going to be used to create my
octagon. If I hold my Shift key, again,
| | 02:41 | I'll get perfect symmetry. Click over
the mouse button first, and there is the
| | 02:45 | default fill and outline that we have
seen with the other shapes. Hit my Delete
| | 02:49 | key to remove that.
| | 02:51 | Now, let's go over to this guy; Symbol
Shapes, because I know there is one in
| | 02:54 | here we can use, and it's the heart
shape. Look at them all; there is flowers,
| | 02:58 | suns, happy faces, clouds, No signs.
I'm going to go right here to the heart,
| | 03:03 | give it a click, and I'm going to
come up here in this area of my document,
| | 03:08 | hold down my Shift key, click and
drag until I get a nice little heart.
| | 03:12 | Doesn't make sense that it's filled
with blue. So, I'm going to change the
| | 03:15 | color, the fill color here from Blue
8 to a nice bright red. There are some
| | 03:23 | oranges, some chart colors. I'm going
to go up, now we get into some nice reds.
| | 03:29 | I'm going to go to red to a nice
deep red. And if I want to match up the
| | 03:32 | outline or change the outline to
invisible, I can do that as well. If I don't
| | 03:37 | want an outline in this case, I can
choose Invisible, or choose the exact same
| | 03:41 | color as the fill.
| | 03:43 | Now, I have got handles that I can use
to size this up, change its shape. Hold
| | 03:47 | down Shift again if I want to keep
it proportional and once I have got it
| | 03:51 | looking the way I want, I just have to
click and drag it into position. So, our
| | 03:56 | Veggie Stir Fry gets a little heart
symbol next to it. If you notice, there is
| | 04:00 | a little anchor button following
around, we can change how any object is
| | 04:04 | anchored; is it anchored to the
actual line of text, is it anchored to
| | 04:09 | allocation on the page, a paragraph.
And by changing the anchoring position, we
| | 04:14 | can ensure, for example, that this
symbol always stays next to Veggie Stir Fry.
| | 04:18 | So, you can see that I have got this
little four-sided arrow when I hover over
| | 04:22 | the anchoring options. Now, if I right
click on my heart, you can see, I have
| | 04:27 | also got Anchor down here, and it's
currently anchored to the Paragraph. If I
| | 04:31 | want to treat it as a character, I
can choose As Character. And now you can
| | 04:35 | see, there is not enough row height or
line spacing for this. So, I'm going to
| | 04:40 | click Undo, which moves it back into
position here. I'm going to drag it next
| | 04:46 | to Veggie Stir Fry, right click again,
Ctrl-click on your Mac keyboard, and
| | 04:52 | down next to Anchor maybe it should be
anchored to the character, which is the
| | 04:55 | V in Veggie. And now, no matter what I
add or remove from this document, they
| | 05:00 | will stay together. So,
that's perfect right there.
| | 05:02 | So, you can click off of the heart to
see the end result. Let's say, we have a
| | 05:07 | spicy item on this menu, and we want a
different symbol. Well, if I go back to
| | 05:12 | my symbols, where the heart now
appears, I don't see anything that would
| | 05:14 | represent spicy here. But I could go
over to the Stars, for example, and click
| | 05:19 | that dropdown. Here, I can see some
cool looking stars, as well as ribbons,
| | 05:24 | and scrolls, and maybe this one here,
the six-pointed concave star could be
| | 05:29 | useful in highlighting spicy item. So,
giving that a click, I'm going to go up
| | 05:35 | here to my Roast Chicken Breast.
| | 05:39 | Click and drag, again, you can hold
your Shift key if you want to keep
| | 05:42 | everything perfectly proportional, and
I'm going to change the size of that. If
| | 05:47 | you don't like it, just hit your
Delete key, go back and try something
| | 05:51 | different. I'm going to try this,
eight-pointed star. That might be better.
| | 05:57 | Click and drag, hold down Shift, it's a
nice big one. That's going to work. I'm
| | 06:01 | going to just move this little yellow
handle inwards to make those stars a
| | 06:07 | little pointer and I move it up to
Roast Chicken, size it down with my Shift
| | 06:14 | key, to keep it proportional and I'm
going to change the fill here as well.
| | 06:21 | So, let's go to a nice bright yellow
perhaps. All right, I will deselect by
| | 06:29 | clicking anywhere outside the graphic
to see the end result. So, you can draw
| | 06:33 | your own shapes and you have got lots
to choose from things to these drawing
| | 06:36 | functions down below. Remember, you
have got all kinds of basic shapes,
| | 06:40 | symbols, arrows. If you are doing
flowcharting, for example, you have got flow
| | 06:44 | chart symbols as well. Callouts, stars,
lots to choose from. So, experiment
| | 06:49 | with your drawing functions down here
at the bottom of your screen and when you
| | 06:53 | are done, click the Show Draw
Functions button to hide that bar down at the
| | 06:58 | bottom and there is our end result. I'm
going to scroll back up to the top. You
| | 07:02 | should be feeling comfortable working
with graphic objects in your OpenOffice
| | 07:06 | Writer documents.
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|
|
8. Sharing Documents and CollaboratingPassword-protecting documents| 00:00 | In this last chapter, we are going
to explore ways for you to share your
| | 00:04 | documents with others, even
collaborate with others on the document.
| | 00:08 | We will look at sending documents as
attachments in an e-mail message, which can be
| | 00:12 | done automatically right from within
Writer here. Also, look at the various
| | 00:16 | formats you can save to, to ensure
compatibility. But right now, we are going
| | 00:20 | to explore something very important
when it comes to sharing with others, and
| | 00:23 | that's password protecting a document.
| | 00:26 | If you are going to be sending out your
document to a number of people, you may
| | 00:30 | want to consider password protecting
the file, in case it falls into the wrong
| | 00:34 | hands, and you have got content that
you don't want everyone to see. So, to do
| | 00:39 | that all you need is your document open.
I'm using Confidential1.odt from the
| | 00:44 | Lesson 8 folder. You can open that up
if you have got the exercise files to
| | 00:47 | follow along, but really any document
will do it this time. And now we'll go
| | 00:51 | over to the File menu, and down to Save As.
| | 00:55 | Here is where we get to select a
password. Now, you can see that automatically
| | 00:59 | I'm going to be saving it as the same
name to the same location, the Lesson 8
| | 01:03 | folder, of my exercise files. Down
below, Confidential1 is the name of the
| | 01:07 | document. You can see that it's an
.odt file, and down below is Save With
| | 01:12 | Password. Aha!
| | 01:14 | Let's change the location. I'm going to
go to my Desktop here, and I'm going to
| | 01:18 | choose Save With Password and now
when I click Save, I will be prompted to
| | 01:23 | create the password. I won't see
what I'm typing, so that's why we see a
| | 01:27 | Confirm field down here as well. So, I
type in the password, then I click in
| | 01:34 | the Confirm field and type in it again.
When I click OK, I've just saved the
| | 01:41 | document to my desktop with a password.
So that would mean if I go up to File,
| | 01:47 | and down to Close, and going to open
up this file, I will need to know the
| | 01:52 | password that goes for
anyone you send this out to.
| | 01:54 | So, I'm going to go up to File > Recent
Documents, here it is right at the top;
| | 02:00 | Confidential1.odt. When I click on it,
it does not open; it prompts me for the
| | 02:05 | password. I type it in, click OK, and
I have got it back. So, you can see the
| | 02:13 | beauty of password protecting your
documents, especially if you plan on sending
| | 02:17 | it out and sharing with others.
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| Sending documents by email| 00:00 | If you were following along with me in
the previous lesson, we took a document
| | 00:04 | and attached a password to it. That way,
if we send the document out via e-mail
| | 00:09 | and a wrong person gets hold of the
document, they won't be able to open it up
| | 00:13 | without knowing the password. Well,
now it's time to actually send it. That's
| | 00:17 | what we are going to do in this lesson.
Still working with Confidential1.odt.
| | 00:22 | So, if you have got the exercise files,
and you have skipped to this lesson,
| | 00:25 | you will find this in the Lesson 8
folder, but really, any document opened at
| | 00:29 | this point will do. If I go up to
the Standard toolbar, you will see this
| | 00:33 | little Envelope icon representing
sending a document as an e-mail attachment.
| | 00:38 | That's what this button does; it's the
default. So, what will happen is, your
| | 00:42 | .odt file called Confidential1 gets
attached to your e-mail message your
| | 00:46 | default e-mail application opens up,
already attaching the file, you just have
| | 00:51 | to fill in the blanks. We
will do that in a second.
| | 00:54 | But if you wanted to send it as another
format, for example, you wouldn't click
| | 00:58 | this button; you would go up to the
File menu, come down to Send, and you will
| | 01:02 | notice some other options here. There
is our default at the top. But we can
| | 01:06 | e-mail as an OpenDocument Text document,
as a Microsoft Word document, even as
| | 01:13 | a PDF document. In other words, the
document is converted on the fly and
| | 01:17 | attached to the e-mail.
| | 01:19 | So, let's go up to our default and
see what happens. Now, my default e-mail
| | 01:23 | application is Microsoft Outlook. So,
it launches. Look at that, there it is,
| | 01:27 | Confidential1.odt, it's already
attached to my e-mail. All I have to do is
| | 01:32 | choose who I'm sending this to, add my
subject and any text down below in the
| | 01:37 | message area, and click Send, and it's
gone. Simple as that. I'm going to close
| | 01:42 | this up; I'm not ready to send it quite yet.
| | 01:47 | Now, another option is to covert, as we
saw on the fly. So, if I go up to File,
| | 01:52 | down to Send, and may be I want to
send this as a Microsoft Word document,
| | 01:57 | E-mail as Microsoft Word, when I click
on that again, it's my default e-mail
| | 02:02 | application that opens up. You
can see the attachment though is
| | 02:05 | confidential1.doc, it's a Microsoft
Word document. That was fast. So again, I
| | 02:12 | fill in who I'm sending this to, any
subject or message down below, click my
| | 02:16 | Send button and off it goes. But I'm
going to close this up and I'm going to
| | 02:21 | click OK to the error message.
| | 02:23 | So, obviously, if we want to cover two
steps at once, converting and sending,
| | 02:29 | we will use the File menu and go down
to Send. But if you just want to save the
| | 02:33 | document in another format without
sending it, that's what we are going to do
| | 02:37 | in the next lesson.
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| Saving to other formats| 00:00 | In the previous lesson, we learned
how we can convert our documents to
| | 00:04 | another format as we're sending them
out via e-mail using our default e-mail
| | 00:08 | application. On some occasions though,
you don't want to send it out; you just
| | 00:12 | want to save it to another format. So
we are going to explore some of those
| | 00:15 | formats now using the same document
that we have been working with in the
| | 00:19 | previous couple of lessons. It's
called Confidential1, it's found in the
| | 00:23 | Lesson 8 folder of your exercise files.
| | 00:25 | You can use any document though here.
With it open, we go to File and you'll
| | 00:29 | notice a couple of options. We have
got Save As where most people will go to
| | 00:33 | choose a different format, but we've
also got down below Export options. So, if
| | 00:38 | I go up to Save As, for example, you'll
notice that the Save as type dropdown
| | 00:43 | shows up as ODF Text Document, Open
Document Format. And when I click this
| | 00:48 | dropdown, I have got lots of options
to choose from. So, I've got Open Office
| | 00:53 | versions, Microsoft Word versions, Rich
Text Format, which is the generic text
| | 00:59 | format with some formatting, Star
Writer. There is a text file with no
| | 01:03 | formatting, .txt, Text Encoded, HTML,
lots of options to choose from here.
| | 01:11 | I'm going to click Cancel.
| | 01:13 | Another option is go up to File and
choose Export. Now, when I click on Export,
| | 01:18 | I see the Export dialog box where I get
to choose the location. So, let's save
| | 01:23 | it to the desktop, the name and there
it is, the File format. And this time
| | 01:28 | when I click the dropdown, you can
see I don't get many options here.
| | 01:32 | MediaWiki, a .txt, and XHTML are a
couple of options that are popular.
| | 01:39 | But if you are going to be exporting,
typically PDF or Portable Document Format
| | 01:44 | is the standard. The nice thing about
exporting to PDF is that you create a
| | 01:50 | read-only version of your document. So,
people will use applications like Adobe
| | 01:55 | Reader on the PC to look at your
document but not be able to change it. On the
| | 01:59 | Mac, they would use the Preview
application to view your PDF document.
| | 02:04 | So, if I click Save now, I will be
creating a PDF version of this document to
| | 02:08 | my desktop and I have a number of
options. Do I want to save the whole thing or
| | 02:13 | select pages to be saved? I'm going to
leave it at All. What about the images
| | 02:18 | in the document? If there are any, you
get to choose the compression, Lossless,
| | 02:22 | JPEG. You can choose the quality. If
it's not important that the quality would
| | 02:26 | be high, the size of your file will go
down as you lower the quality for your
| | 02:31 | images. See 90% right here,
I'm going to move it down to 80%.
| | 02:36 | I can also reduce the image resolution,
which will save me some file space. I
| | 02:40 | could go down to 75, for example. Or if
it's really important that the quality
| | 02:45 | of the images would be top notch, you
can raise the Dots Per Inch as well. I'm
| | 02:50 | going to leave it at 300. Now, we
have got some options down below in the
| | 02:53 | General section. PDF versions, Tagged.
Create PDF form is selected. I don't
| | 02:59 | want to create a form out of this;
just the document, a read-only document.
| | 03:02 | If there are bookmarks, will they
be exported as well, notes. Export
| | 03:07 | automatically inserted blank pages
may not need those either. When I'm done
| | 03:11 | changing my options, I click the
Export button, which then exports it to PDF.
| | 03:17 | Now, I want you to see that up here
on the Standard toolbar, there is a PDF
| | 03:20 | button, which is a shortcut for what
we just did; Export Directly as a PDF document.
| | 03:25 | Now, I'm still working on my .odt file
here in front of me. This is not the PDF
| | 03:30 | file that I'm looking at. So, I'd
have to go to my desktop to view that PDF
| | 03:35 | file using something like Adobe Reader.
So, that's all there is to saving to
| | 03:39 | other formats. Keep in mind that not
everybody is going to be using Open Office
| | 03:44 | Writer, at least not right now. So,
that's important to remember, you can save
| | 03:48 | to those other compatible formats to
share your documents with other people.
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|
ConclusionGoodbye| 00:00 | Well, congratulations! You have made
it to the end. You should now be feeling
| | 00:04 | like you have a pretty good handle on
the core features of Writer, the free
| | 00:08 | word processing application included
in the OpenOffice.org suite of products.
| | 00:13 | This is David Rivers saying thanks for
watching and I do hope to see you again
| | 00:17 | soon in another lynda.com title.
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