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If you have been following along, you know by now that OneNote is all about gathering information, content, organizing that content, and then perhaps even sharing and collaborating on that content with others. So we are going to talk about the types of content that can be added to a notebook. Starting with something known as an unfiled note. This is a note that you create that's not attached to any specific notebook. And the quickest and easiest way to create an unfiled note is to use a keyboard shortcut. Here's a possible scenario. You're in a meeting, you don't even have OneNote running, maybe you're in a class at university, and you need to take a note quickly.
Instead of launching OneNote, going to the notebook, the proper section page or subpage, you can quickly add an unfiled note using this keyboard shortcut. Hold down your Windows key at the bottom- left corner of your keyboard and while you're holding back down, type the letter N as a new. Automatically you are creating a new unfiled note in OneNote, and you're going to see this mini window up here for you to do that. It's an untitled page, your cursor is flashing, and you start typing. So, let's just add some content, Q4 revenues expected to double in next quarter.
So, there's a quick note. We're able to add it using this unfiled note. But what you may not realize is we've actually launched OneNote and we're in a specific view for adding these unfiled notes. So if you look at the Quick Access toolbar, where we have a number of shortcut buttons, the last one by default is the Full Page View button and it is selected. F11 is the keyboard shortcut to turn that on and off, or you can click the button. It is a toggle. So, if we click the Full Page View button, it will turn it off and you see we've actually our full ribbon.
We can see parts of the navigation bar and so on. So, let's maximize this window. Now it fills our entire screen. We got our new unfiled note. The title is the beginning of the note itself, Q4 revenues here. And you'll also see the notebooks that were opened when you last used OneNote, just before you shut it down. So, in my case, I had a few notebooks opened and running, but I'm looking at the unfiled Notes. The keyboard shortcut we used actually takes us to this Unfiled Notes that appears at the very bottom of your navigation bar, and a new page or unfiled note was created.
We can click anywhere on this page. If we wanted to add additional content here, we can create more unfiled notes using the same keyboard shortcut, even with OneNote running. So hold down your Windows function key, press the letter N simultaneously, and you can see that we've got an additional new note. Now if we just close this window, you'll notice a little message pop-up saying that a new side note, which is an unfiled note, has been created. And you'll see the untitled page does also appear over here under our page tabs. We can click there to see the empty note.
Of course, we can right-click that to delete it if we don't need it. And on our Q4 revenues note, this probably belongs in our Office notebook. So, we're going to take this and move it there. Easiest way to do that is just to cut it and paste it, so let's do that. Click anywhere on the border and you'll see the entire note is selected. Now, we can use the Cut command. If we wanted to, we go out to the ribbon here, in the Home tab of the ribbon, click Cut, Ctrl+X is the keyboard shortcut, you can right-click.
And now I'll go to our Revenues section here of our Office notebook, with the Income Statement. Just right-click anywhere in an empty spot here and choose Paste. You will have different paste options. If you want to keep the formatting, Merge Formatting. Let's just go to Keep Text Only and when we do that, there's an unfiled note or side note, as it used to be called, and it now appears in the correct section of the correct notebook. We can always go back to our unfiled notes at any time, and if you prefer to take notes that don't actually belong to a notebook this is where you'll go to do that, but always remember you've got that keyboard shortcut to quickly take you to your unfiled notes, if you need to add something that's not specific to a notebook or you just don't have time to watch the entire application and go to the appropriate page.
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