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In OneNote 2010 Essential Training, instructor David Rivers demonstrates how OneNote can be used to take notes, organize thoughts, do research, and collaborate with others on projects. This course shows how to quickly add rich content to notebooks, format the content with OneNote's new formatting and styles capabilities, organize information to suit individual needs, and retrieve information effectively. It also shows how to take advantage of the robust OneNote 2010 sharing and collaboration features like Outlook integration, change highlighting and page versioning, wiki-style linking, and the OneNote web applications. Exercise files accompany the course.
Notebook sections are at the heart of staying organized in an OneNote notebook and there are a number of customization options when working with sections. So we're going to look at those now with our Office2 notebook that currently has a number of sections already. You can see from Revenues all the way to the AGM and there is also a group of sections that we'll talk about in detail in the next lesson. So really, the last section here is our AGM section. Then there is a tab for creating another new section. Let's just do that quickly. We'll click the tab. Create New Section.
We'll simply type over the highlighted text that appears there by default New Section 1. Let's type in Departments. When you press Enter, it's created. It's color coded for you. You've got one blank untitled page here waiting for you to type in a title. Let's just type in the name of an actual department. We'll do Accounting and click anywhere on the page. There is our first department in our Departments section. Now let's talk about rearranging our sections. For example, maybe Recipes belongs at the end.
We'll click and drag it to the end and you'll see a little black arrow appear after Departments. Release and now we've reordered them. Let's bring AGM after Departments too. It really doesn't belong there. We can also color code our sections as well. Automatically, colors are applied for us when we create them. But you'll notice AGM and Revenues are really the same color. So if we click the AGM tab to select it then right-click, you'll notice at the bottom we can change the section color. You'll see the currently selected color has got that border around it, but let's choose something different.
Let's go down to Teal for example, there. That really stands out and looks different from the rest. So color coding is just another option at your fingertips. If you plan on sharing notebooks with others in collaborating on projects, there might be sections in a notebook that you don't want people to access. In that case, you might consider password protecting it. Let's go to our Budgets tab. Let's say this is information that only a few people need to have access to. So we'll right-click and you'll notice there is an option here to Password Protect This Section. Click there.
This opens up our Password Protection pane over here on the right-hand side, where we can set up our password. So we'll click Set Password and we need to type one in. So I'll just type in a password. You don't see what you're typing, so you'll need to confirm that by typing the exact same password again in the Confirm Password field. When you click OK, Password is applied. Now we're still accessing this section. It hasn't been locked and it will stay unlock for a period of time. But you can lock it up anytime you want by going over to the pane and clicking the Lock All button.
So all our password-protected sections will be locked. Let's do that. There. This section is password protected. It says click here or press Enter to unlock this section. So when we do that, you'll notice we see the Protected Section dialog box open up and we need to enter the password to get in. This is very handy, especially when you're collaborating with others and sharing notebooks and there are certain sections you need to keep private. If at anytime, you don't want this section to be password protected, just click the Remove Password button, but you will need to type in the password to remove it.
When you click OK, it's no longer password protected. We know that when we look over here and see the Remove Password button is unavailable to us. All we can do now at this point is set the password. We'll close up the pane, knowing that at any time we can protect any section in any of our notebooks. If over time, you realize you're creating many, many sections and you no longer actually need a specific section in your notebook, you can remove it. Let's go back to Departments. We really don't have much in here, just an Accounting page.
We'll right-click and you'll see that Delete is an option from this pop-up menu. We'll click the Delete option. We need to confirm that we really want to send this to the Recycle Bin. So it is there where we can access it if we make a mistake, but let's click Yes. That removes the section. You can see it's gone now. We're back to our original sections. They've been reordered a little bit, but we've got all of our original sections at our fingertips. So, sections will help you to stay organized in a notebook, but it's good to know there are a number of options when it comes to working with those sections.
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