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Working with sections

From: OneNote 2010 Essential Training

Video: Working with sections

Notebook sections are at the heart of staying organized in an OneNote notebook and there are a number of customization options when working with sections. So we're going to look at those now with our Office2 notebook that currently has a number of sections already. You can see from Revenues all the way to the AGM and there is also a group of sections that we'll talk about in detail in the next lesson. So really, the last section here is our AGM section. Then there is a tab for creating another new section. Let's just do that quickly. We'll click the tab. Create New Section.

Working with sections

Notebook sections are at the heart of staying organized in an OneNote notebook and there are a number of customization options when working with sections. So we're going to look at those now with our Office2 notebook that currently has a number of sections already. You can see from Revenues all the way to the AGM and there is also a group of sections that we'll talk about in detail in the next lesson. So really, the last section here is our AGM section. Then there is a tab for creating another new section. Let's just do that quickly. We'll click the tab. Create New Section.

We'll simply type over the highlighted text that appears there by default New Section 1. Let's type in Departments. When you press Enter, it's created. It's color coded for you. You've got one blank untitled page here waiting for you to type in a title. Let's just type in the name of an actual department. We'll do Accounting and click anywhere on the page. There is our first department in our Departments section. Now let's talk about rearranging our sections. For example, maybe Recipes belongs at the end.

We'll click and drag it to the end and you'll see a little black arrow appear after Departments. Release and now we've reordered them. Let's bring AGM after Departments too. It really doesn't belong there. We can also color code our sections as well. Automatically, colors are applied for us when we create them. But you'll notice AGM and Revenues are really the same color. So if we click the AGM tab to select it then right-click, you'll notice at the bottom we can change the section color. You'll see the currently selected color has got that border around it, but let's choose something different.

Let's go down to Teal for example, there. That really stands out and looks different from the rest. So color coding is just another option at your fingertips. If you plan on sharing notebooks with others in collaborating on projects, there might be sections in a notebook that you don't want people to access. In that case, you might consider password protecting it. Let's go to our Budgets tab. Let's say this is information that only a few people need to have access to. So we'll right-click and you'll notice there is an option here to Password Protect This Section. Click there.

This opens up our Password Protection pane over here on the right-hand side, where we can set up our password. So we'll click Set Password and we need to type one in. So I'll just type in a password. You don't see what you're typing, so you'll need to confirm that by typing the exact same password again in the Confirm Password field. When you click OK, Password is applied. Now we're still accessing this section. It hasn't been locked and it will stay unlock for a period of time. But you can lock it up anytime you want by going over to the pane and clicking the Lock All button.

So all our password-protected sections will be locked. Let's do that. There. This section is password protected. It says click here or press Enter to unlock this section. So when we do that, you'll notice we see the Protected Section dialog box open up and we need to enter the password to get in. This is very handy, especially when you're collaborating with others and sharing notebooks and there are certain sections you need to keep private. If at anytime, you don't want this section to be password protected, just click the Remove Password button, but you will need to type in the password to remove it.

When you click OK, it's no longer password protected. We know that when we look over here and see the Remove Password button is unavailable to us. All we can do now at this point is set the password. We'll close up the pane, knowing that at any time we can protect any section in any of our notebooks. If over time, you realize you're creating many, many sections and you no longer actually need a specific section in your notebook, you can remove it. Let's go back to Departments. We really don't have much in here, just an Accounting page.

We'll right-click and you'll see that Delete is an option from this pop-up menu. We'll click the Delete option. We need to confirm that we really want to send this to the Recycle Bin. So it is there where we can access it if we make a mistake, but let's click Yes. That removes the section. You can see it's gone now. We're back to our original sections. They've been reordered a little bit, but we've got all of our original sections at our fingertips. So, sections will help you to stay organized in a notebook, but it's good to know there are a number of options when it comes to working with those sections.

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This video is part of

Image for OneNote 2010 Essential Training
OneNote 2010 Essential Training

64 video lessons · 25794 viewers

David Rivers
Author

 
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  1. 2m 26s
    1. Welcome
      1m 21s
    2. Using the exercise files
      1m 5s
  2. 30m 27s
    1. What is OneNote?
      6m 20s
    2. Launching OneNote and touring the interface
      6m 55s
    3. Opening, closing, and saving notebooks
      4m 29s
    4. Creating new notebooks
      2m 4s
    5. Creating, moving, and deleting sections and pages
      4m 47s
    6. Working with sub-pages
      3m 51s
    7. Creating a note on a page
      2m 1s
  3. 34m 10s
    1. Working with unfiled notes
      4m 12s
    2. Copying and pasting content
      4m 14s
    3. Adding screen clippings
      2m 34s
    4. Adding pictures
      3m 1s
    5. Adding audio and video files
      5m 24s
    6. Recording audio and video
      4m 25s
    7. Adding files
      1m 45s
    8. Adding math equations to notes
      4m 14s
    9. Sending to OneNote
      4m 21s
  4. 17m 17s
    1. Formatting text
      3m 49s
    2. Using styles from the quick gallery
      2m 14s
    3. Using bullets and numbering
      4m 8s
    4. Checking spelling
      7m 6s
  5. 29m 51s
    1. Organizing the user interface
      5m 20s
    2. Creating new windows
      2m 33s
    3. Searching a notebook
      3m 39s
    4. Creating links to pages with wiki linking
      2m 42s
    5. Tagging notes
      7m 40s
    6. Working with sections
      4m 26s
    7. Using section groups
      3m 31s
  6. 8m 14s
    1. Inserting Outlook meetings
      2m 38s
    2. Sending page information by email
      1m 39s
    3. Working with Outlook tasks
      3m 57s
  7. 15m 19s
    1. Creating a table
      3m 47s
    2. Working with rows and columns
      3m 21s
    3. Formatting tables and data
      5m 45s
    4. Moving tables and data
      2m 26s
  8. 11m 53s
    1. Working in Pen mode
      5m 29s
    2. Manipulating written notes and drawings
      4m 39s
    3. Converting handwriting to type
      1m 45s
  9. 12m 18s
    1. Using templates
      5m 44s
    2. Saving as a template
      2m 52s
    3. Choosing a default template
      3m 42s
  10. 10m 47s
    1. Setting paper size and margins
      4m 46s
    2. Changing page background options
      2m 53s
    3. Adding a background graphic
      3m 8s
  11. 8m 15s
    1. Printing notes and selections
      4m 57s
    2. Modifying print options
      3m 18s
  12. 27m 48s
    1. Saving to other formats
      4m 20s
    2. Saving OneNote content to PDF or XPS
      4m 19s
    3. Creating a shared notebook
      4m 24s
    4. Inviting others and syncing notebooks
      4m 18s
    5. Sending pages in various formats
      3m 1s
    6. Sharing notebooks on the web
      7m 26s
  13. 10m 5s
    1. Knowing who wrote what with author indicators
      3m 27s
    2. Locating newly added content with highlighting
      3m 2s
    3. Seeing past versions quickly with versioning
      3m 36s
  14. 13m 8s
    1. Automatically linking your notes to what you're viewing
      6m 22s
    2. Using the Research pane
      3m 54s
    3. Translating text with the Mini Translator
      2m 52s
  15. 18m 2s
    1. Setting display options
      6m 27s
    2. Changing email options
      4m 37s
    3. Protecting passwords
      4m 1s
    4. Setting backup options
      2m 57s
  16. 18s
    1. Goodbye
      18s

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