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In OneNote 2010 New Features, David Rivers demonstrates the new and enhanced features in Microsoft's robust application for gathering and sharing information. The course reviews OneNote 2010 interface features, including the Ribbon and Backstage View, and workflow enhancements such as quick filing, linked notes, and Word styles. It also teaches new and improved ways to collaborate on notebooks with others. Exercise files accompany the course.
Also new to the OneNote 2010 user interface is the Quick Access Toolbar. This totally customizable toolbar appears by default in the top left-hand corner of your screen. Here's, where you'll gain quick and easy access to commonly used commands. Notice, as you'll hover over the buttons you'll see a tooltip indicating what the default buttons do such as Back, Undo, and there is two view buttons that appear here as well by default, Dock to Desktop and Full Page View. But the button that appears next to the last button, the drop-down button, allows you to customize your Quick Access Toolbar.
Click this to see a list of commands that are currently shown on the Quick Access Toolbar. They have check marks next to them as well as commands that currently don't appear on the Quick Access Toolbar. They won't have check marks next to them. So, if wanted to add the Print button here, you could. Simply select Print from the drop-down menu and it appears as the last button on your toolbar. So, we can add and remove buttons as we please. But what we can't do is change the size of those buttons or we can't create a toolbar that has multiple rows of buttons.
We are kind of limited to a single row and the size of button you see here by default. But we can do though is take it a step further. Click the drop-down and instead of selecting or deselecting commands that appear by default on the list, move a little further down and select More Commands. This takes you into the OneNote Options with Quick Access Toolbar selected. Now, we've got even more commands that can be added to the Quick Access Toolbar. On the right-hand side, we'll see the current list of buttons, which we can also rearrange.
For example, if we wanted Print to be near the beginning with selected and use the up arrow to move it up the list. We'll move it right above the Undo command. To add commands, simply find them on the list. For example if we wanted to add the Redo button we could select it and click Add. Now, you'll notice that it appears ahead of the Undo button. But it is selected. You can click it again to make sure it's highlighted. Click the down arrow to move it below the Undo button and you've totally customized your Quick Access Toolbar.
You'll also have the ability from the OneNote options dialog here to choose where the Quick Access Toolbar appears. Because it's currently appearing above the Ribbon, the check box down at the bottom allows us to show the Quick Access Toolbar below the Ribbon. Select this check box to do that. When you click OK, you'll see the changes. First of all the Quick Access Toolbar now appears below the Ribbon and you'll also see your new buttons that have been added. Click that drop-down if you prefer to move the Quick Access Toolbar back above the Ribbon.
Notice it's available from this drop-down menu as well. This time it says Show Above the Ribbon and we moved it back to the top. At any time if you need to reset back to the default, click the drop-down ,again select More Commands, which allows us to customize our Quick Access Toolbar, and down below Customization here you'll see Reset. Click this and choose to reset only the Quick Access Toolbar as opposed to any and all customizations. You'll need to confirm this by clicking Yes. Then click OK.
You'll notice your Quick Access Toolbar is back to the way it started. So, with so many commands to choose from here in OneNote2010, remember you've always got the Quick Access Toolbar to gain quick and easy access to the commands you use most often.
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