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What is OneNote?

From: OneNote 2010 Essential Training

Video: What is OneNote?

Before we really get started diving into the powerful features and functions of OneNote 2010, it might be a good idea to explore what OneNote is and what it can do to improve your life. We'll begin by opening up a couple of different notebooks so we have something to look at. We do that by going to the Backstage View. Click the File tab to do that. Then click Open and click the Open Notebook button. Now this allows you to navigate the various locations on your computer or network for any notebooks you might want to open.

What is OneNote?

Before we really get started diving into the powerful features and functions of OneNote 2010, it might be a good idea to explore what OneNote is and what it can do to improve your life. We'll begin by opening up a couple of different notebooks so we have something to look at. We do that by going to the Backstage View. Click the File tab to do that. Then click Open and click the Open Notebook button. Now this allows you to navigate the various locations on your computer or network for any notebooks you might want to open.

In this case, we're going to use Exercise Files. We're going to double- click the Chapter 1 folder. Then double-click the 01_01 subfolder. Now there appears to be a couple of additional subfolders in there, titled Office and Home Projects. But these are actual notebooks in OneNote. So let's start by double- clicking the Office notebook. This displays some content. But we really don't have to select anything at this point. Just click the Open button. You'll notice the file name now that's automatically selected by default is Open Notebook here. So when we click Open, we've actually opened up our notebook.

And we're ready to work with it. Let's open up one more. We'll go back to Backstage View, clicking the File tab. Then click Open and click the Open Notebook button again. Let's navigate back to the 01_01 subfolder, double-click Home Projects, and click Open to open up that one. Now we've got a couple of different notebooks opened to work with and we're ready to talk about what OneNote really is. Well, in a nutshell, OneNote provides a way to not only take notes and gather information, but to then easily find the info you need and to share it with others.

So if you've carried a notebook or a binder around for taking notes and collecting information, you know it can take some time to then try to find the information you need. And it can be difficult to share your content with others, let alone collaborate on that content. Well, OneNote addresses all of those needs. Firstly, you can be working on multiple notebooks. You can have them opened at the same time. Now here you'll see that I've got two open, one called Two Trees, at least that's the display name for a notebook called Office. The other one is Home Projects.

And to switch between the two notebooks is very simple. All you need to do is click the name of the notebook and it appears open. The other one closes up automatically. Now just like a real-life notebook, you can organize your content into sections or tabs and create as many pages and sub-pages as you like. For example, in our Two Trees, you can see we've got several tabs. And to move from section to section, we just click those tabs. You'll also notice that many of the tabs or sections are broken up into pages with subpages.

So you can navigate through the various content that way. And you can also do it from the Navigation pane on the left-hand side. Now what's really nice about using OneNote as opposed to a real paper-based notebook is the types of content you can store. For example, if you go down to the Bird Watching section of our Home Projects, you'll notice that we've got many pages and sub pages here for the various birds. With the Cardinal page selected, you can see we've got text. We've got notes.

We've got Video, Audio, pictures. And if we go to the Insert tab on the Ribbon, we see all of the different types of content that can be added to your pages in a notebook. Ranges from tables to links to various files or websites. You've also got symbols and equations that you can enter using the Symbol section here on the Ribbon. Now content can also be sent from anywhere else. For example, if you have a spreadsheet in Microsoft Excel, maybe you want to send that to OneNote.

Well, you do that by going to Print, and for the printer you would select Send to OneNote 2010. Make sure you have your Settings selected properly. And when you go to print, you actually send that to OneNote. And when you switch back to OneNote, you'll see a message here waiting in the dialog box indicating that you've sent something here. Now you get to choose where it's going. Now of course, the spreadsheet doesn't belong in our Home Projects notebook and it doesn't belong in any of those pages. But we can go to our Two Trees notebook.

And we can go to our Revenue section and select the appropriate page. We could also type in what we're looking for at the top and it'll take us directly to the page as well. So it's very easy to get content from other locations and have it stored in the appropriate location in your notebook. Maybe it's on the Web. In Internet Explorer, you could do the exact same thing. If you wanted to select content that would be useful in your notebook, you could do that. And just as if you're going to print it to your printer, you would go through the print process, but this time of course choose the Send to OneNote driver, which isn't installed automatically when you install the software.

And then you would just send that to OneNote by printing it. Again, you switch back to OneNote. The dialog box is waiting for you to choose where you want to put that. So in this case, it's about the speaker. So as I type-in speaker at the top, you can see it takes me to Speaker List page, part of the Two Trees/ AGM section of my notebook. When I click OK, it's inserted there for me just like that. Now even better, you can share all of this with others, even allowing multiple authors to contribute to the notebook.

Multiple people can even be working on the same content at the same time. And OneNote will know to update the notebook to include all of the changes from each and every contributor. From the Share tab on the Ribbon, you'll see a number of options for sharing your notebooks. You can also go to Backstage View. And there's a Share section here where you choose the notebook you want to share and where you want to share it. Whether it be over the Web, on the Network Location for example. And if you choose Network Location, you can browse to that location and make it shareable.

Then anyone with access to the network will have access to your notebook and the pages they're in. Syncing can be done on the fly as well when you're connected or can be done after the fact, allowing you to work offline when needed. So now that you have an idea about what OneNote is and what it can do, it's time to explore the powerful functions and features of OneNote 2010.

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This video is part of

Image for OneNote 2010 Essential Training
OneNote 2010 Essential Training

64 video lessons · 25786 viewers

David Rivers
Author

 
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  1. 2m 26s
    1. Welcome
      1m 21s
    2. Using the exercise files
      1m 5s
  2. 30m 27s
    1. What is OneNote?
      6m 20s
    2. Launching OneNote and touring the interface
      6m 55s
    3. Opening, closing, and saving notebooks
      4m 29s
    4. Creating new notebooks
      2m 4s
    5. Creating, moving, and deleting sections and pages
      4m 47s
    6. Working with sub-pages
      3m 51s
    7. Creating a note on a page
      2m 1s
  3. 34m 10s
    1. Working with unfiled notes
      4m 12s
    2. Copying and pasting content
      4m 14s
    3. Adding screen clippings
      2m 34s
    4. Adding pictures
      3m 1s
    5. Adding audio and video files
      5m 24s
    6. Recording audio and video
      4m 25s
    7. Adding files
      1m 45s
    8. Adding math equations to notes
      4m 14s
    9. Sending to OneNote
      4m 21s
  4. 17m 17s
    1. Formatting text
      3m 49s
    2. Using styles from the quick gallery
      2m 14s
    3. Using bullets and numbering
      4m 8s
    4. Checking spelling
      7m 6s
  5. 29m 51s
    1. Organizing the user interface
      5m 20s
    2. Creating new windows
      2m 33s
    3. Searching a notebook
      3m 39s
    4. Creating links to pages with wiki linking
      2m 42s
    5. Tagging notes
      7m 40s
    6. Working with sections
      4m 26s
    7. Using section groups
      3m 31s
  6. 8m 14s
    1. Inserting Outlook meetings
      2m 38s
    2. Sending page information by email
      1m 39s
    3. Working with Outlook tasks
      3m 57s
  7. 15m 19s
    1. Creating a table
      3m 47s
    2. Working with rows and columns
      3m 21s
    3. Formatting tables and data
      5m 45s
    4. Moving tables and data
      2m 26s
  8. 11m 53s
    1. Working in Pen mode
      5m 29s
    2. Manipulating written notes and drawings
      4m 39s
    3. Converting handwriting to type
      1m 45s
  9. 12m 18s
    1. Using templates
      5m 44s
    2. Saving as a template
      2m 52s
    3. Choosing a default template
      3m 42s
  10. 10m 47s
    1. Setting paper size and margins
      4m 46s
    2. Changing page background options
      2m 53s
    3. Adding a background graphic
      3m 8s
  11. 8m 15s
    1. Printing notes and selections
      4m 57s
    2. Modifying print options
      3m 18s
  12. 27m 48s
    1. Saving to other formats
      4m 20s
    2. Saving OneNote content to PDF or XPS
      4m 19s
    3. Creating a shared notebook
      4m 24s
    4. Inviting others and syncing notebooks
      4m 18s
    5. Sending pages in various formats
      3m 1s
    6. Sharing notebooks on the web
      7m 26s
  13. 10m 5s
    1. Knowing who wrote what with author indicators
      3m 27s
    2. Locating newly added content with highlighting
      3m 2s
    3. Seeing past versions quickly with versioning
      3m 36s
  14. 13m 8s
    1. Automatically linking your notes to what you're viewing
      6m 22s
    2. Using the Research pane
      3m 54s
    3. Translating text with the Mini Translator
      2m 52s
  15. 18m 2s
    1. Setting display options
      6m 27s
    2. Changing email options
      4m 37s
    3. Protecting passwords
      4m 1s
    4. Setting backup options
      2m 57s
  16. 18s
    1. Goodbye
      18s

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