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In OneNote 2010 Essential Training, instructor David Rivers demonstrates how OneNote can be used to take notes, organize thoughts, do research, and collaborate with others on projects. This course shows how to quickly add rich content to notebooks, format the content with OneNote's new formatting and styles capabilities, organize information to suit individual needs, and retrieve information effectively. It also shows how to take advantage of the robust OneNote 2010 sharing and collaboration features like Outlook integration, change highlighting and page versioning, wiki-style linking, and the OneNote web applications. Exercise files accompany the course.
To create layers and layers of organization in a OneNote notebook you have ability to create section groups. These are almost like having a binder within a binder. So you can have a group of sections kept separate from the rest of the notebook that you can access when needed. And it helps you to stay focused on the material or content that you're working on at that time. We are going to work our TwoTrees2 notebook. So you can open that one up if you've got the Exercise Files. You'll notice in the navigation bar on the left-hand side we do have a section group.
It looks a little bit different than the rest of the section. The tab looks like multiple tabs and there is an icon here to either collapse or expand the group. So when you click this you can see here in the navigation bar that those subsections kind of disappear. You can expand them back to see them. And of course, you can also access them from across the top of your screen. After the very last section and the tab for creating a new section will be your section groups. In this case, our Miscellaneous Internal. So we can click that to open up that group.
Notice that the rest of the sections are kind of hidden away for us, so we can focus in on these sections as part of our Miscellaneous Internal group of sections. And if you ever want to go back up a level, you can use the navigation button here to go back to the parent section group. In this case our TwoTrees2 notebook. When you go back into a section group simply by clicking it you'll notice you can have as many sections as you like. You can even have another section group within a section group if you needed to. And that would create those layers and the layers of organization I was talking about.
Now when we go back up to our top level, our Two Trees2 notebook, to create your own section group is really quite simple. There is a couple different ways to do it. One option might be to right-click any one of the sections that you have at the top of your screen and choose New Section Group. That's going to create a New Section Group outside of this section. So you would see it over next to Miscellaneous Internal here. Of course, we could right-click up here as well. So you don't have to be on a section. You can right-click anywhere at the top here and choose New Section Group.
And when you do, a New Section Group is created for you. It's called a New Section Group, but it's highlighted or selected so you can type right over it, whatever it is you want to call this section. So let's say we have a partner program that we are going to keep separate from the rest. When you press Enter, you now have your new group. So when you click that group you're going to see that there are no sections in this notebook. And now it's time to start creating new sections. You can do that by clicking the New Section tab or right from this blank screen, Click here to create a new section.
You'll notice that that new section appears under the Partner Program that we've just created. It's a subsection. That can help you stay organized by collapsing all of these and focusing in on the content you want to work on. Let's go back up to the parent by clicking the Navigation button. And to remove a group, in this case our Partner Program, maybe it fell through. There is nothing in there that we need to keep. So just go up to the tab itself, right-click, and choose Delete. When you click Delete you will see this confirmation window indicating you are about to send it to the Recycle Bin.
That's good to know if you want to get it back. But in this case, yes, we want to remove it. So we'll click Yes and it's gone. We are back to our single section group here along with our regular sections in our notebook. So if you need to stay organized and you want to keep certain content separate from other content, you might consider using a section group.
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