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Using bullets and numbering

From: OneNote 2010 Essential Training

Video: Using bullets and numbering

When working with text in OneNote, you may need to put items in a list. Maybe they are points that would look better if they are bulleted, or maybe their steps that need to be numbered. Instead of doing this manually, you can take advantage of list functionality built-in to OneNote 2010 to have those bullets or those numbers appear in the right order, no matter what you do with the list. Let's take a look at both of those options. Still using our Office1 notebook in the Recipes section here, looking at the Spaghetti with Olive Oil and Garlic recipe.

Using bullets and numbering

When working with text in OneNote, you may need to put items in a list. Maybe they are points that would look better if they are bulleted, or maybe their steps that need to be numbered. Instead of doing this manually, you can take advantage of list functionality built-in to OneNote 2010 to have those bullets or those numbers appear in the right order, no matter what you do with the list. Let's take a look at both of those options. Still using our Office1 notebook in the Recipes section here, looking at the Spaghetti with Olive Oil and Garlic recipe.

As we scroll down towards the bottom of this page, we see the steps involved in creating this recipe and they are numbered. When we click anywhere in this list, go ahead and do that, you'll notice something happen on the Ribbon in the basic text group here of the Home tab. The Numbered List button appears highlighted. Here's where we can go to change up the list or apply the formatting. So the first thing we're going to do is make sure that it's the entire list that is affected. Right now, because our cursor is flashing in a single line, only that line would be affected.

So let's start by clicking and dragging. I like to go from the very bottom right-hand side, click, and drag up to select every line. Notice that the numbers don't get selected. They're applied automatically by OneNote. Now, if we didn't want this to be a list, we simply go up to the button and click. Numbering is then turned off. Click again, and it's turned back on. But using the default format, which actually looks a little bit better with this list. So if you bring in a list from somewhere else, you might want to change up the formatting with this simple option.

Click once to turn it off, click again to turn on the default, or if you want to try something different, click the drop- down and you'll see number of different items. Maybe you want them to be letters in lowercase. You can select that and you can see how it's changed automatically for you. Click the drop-down again, and try something different. Maybe Roman Numerals is what you like with Round Brackets. So there's a different way of showing that list, but at the same time keeping the order. Now, watch what happens if we take out a step.

Maybe we don't want the Fried Garlic in there. So we'll simply click-and-drag across that entire line and press the Delete key. As soon as we delete it, notice that the previous item number 6 becomes number 5. The numbering always stays in order for you and that's the advantage of using this functionality over numbering it yourself. As soon as you start to add lines or remove them, you'll need to renumber manually if you don't use this functionality. Let's try another one. Let's try going to a different recipe here such as our Veggie Lasagna.

In this case, you can see the ingredients are listed here and it looks like we've got bullets next to them. And if you click anywhere inside that list, you'll see indeed if we go to the basic text group on the Ribbon, it's the Bullet button that appears to be highlighted. So again, we're going to select the entire list. If you want to turn that off, just click the Bullets button. The bullets are gone. Click it again and the defaults will be applied. In this case, it looks a little bit neater. But if you want to change it up, click the drop-down, and you will have many different bullets to choose from in the Bullet Library.

So as you move down through these, you can try them out. Let's go with some arrows maybe. You can see that looks pretty good. Try something different. The other option is just to choose None. So you can toggle on and off or simply choose None and they're removed. So go back and choose a bullet that you like and then deselect by clicking anywhere outside the list, and you'll see the full effect of what you've done. So when it comes to lists, if you want to add some interest, if the items don't need to be in any specific order, a bulleted list is nice.

If there are steps in a list where you want numbering, no point in numbering those items yourself manually because as soon as you need to add or remove items, you'll have to renumber manually. Use the bumbling functionality built in to OneNote 2010, and you'll save yourself some hassles.

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This video is part of

Image for OneNote 2010 Essential Training
OneNote 2010 Essential Training

64 video lessons · 24397 viewers

David Rivers
Author

 
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  1. 2m 26s
    1. Welcome
      1m 21s
    2. Using the exercise files
      1m 5s
  2. 30m 27s
    1. What is OneNote?
      6m 20s
    2. Launching OneNote and touring the interface
      6m 55s
    3. Opening, closing, and saving notebooks
      4m 29s
    4. Creating new notebooks
      2m 4s
    5. Creating, moving, and deleting sections and pages
      4m 47s
    6. Working with sub-pages
      3m 51s
    7. Creating a note on a page
      2m 1s
  3. 34m 10s
    1. Working with unfiled notes
      4m 12s
    2. Copying and pasting content
      4m 14s
    3. Adding screen clippings
      2m 34s
    4. Adding audio and video files
      5m 24s
    5. Adding pictures
      3m 1s
    6. Recording audio and video
      4m 25s
    7. Adding files
      1m 45s
    8. Adding math equations to notes
      4m 14s
    9. Sending to OneNote
      4m 21s
  4. 17m 17s
    1. Formatting text
      3m 49s
    2. Using styles from the quick gallery
      2m 14s
    3. Using bullets and numbering
      4m 8s
    4. Checking spelling
      7m 6s
  5. 29m 51s
    1. Organizing the user interface
      5m 20s
    2. Creating new windows
      2m 33s
    3. Searching a notebook
      3m 39s
    4. Creating links to pages with wiki linking
      2m 42s
    5. Tagging notes
      7m 40s
    6. Working with sections
      4m 26s
    7. Using section groups
      3m 31s
  6. 8m 14s
    1. Inserting Outlook meetings
      2m 38s
    2. Sending page information by email
      1m 39s
    3. Working with Outlook tasks
      3m 57s
  7. 15m 19s
    1. Creating a table
      3m 47s
    2. Working with rows and columns
      3m 21s
    3. Formatting tables and data
      5m 45s
    4. Moving tables and data
      2m 26s
  8. 11m 53s
    1. Working in Pen mode
      5m 29s
    2. Manipulating written notes and drawings
      4m 39s
    3. Converting handwriting to type
      1m 45s
  9. 12m 18s
    1. Using templates
      5m 44s
    2. Saving as a template
      2m 52s
    3. Choosing a default template
      3m 42s
  10. 10m 47s
    1. Setting paper size and margins
      4m 46s
    2. Changing page background options
      2m 53s
    3. Adding a background graphic
      3m 8s
  11. 8m 15s
    1. Printing notes and selections
      4m 57s
    2. Modifying print options
      3m 18s
  12. 27m 48s
    1. Saving to other formats
      4m 20s
    2. Saving OneNote content to PDF or XPS
      4m 19s
    3. Creating a shared notebook
      4m 24s
    4. Inviting others and syncing notebooks
      4m 18s
    5. Sending pages in various formats
      3m 1s
    6. Sharing notebooks on the web
      7m 26s
  13. 10m 5s
    1. Knowing who wrote what with author indicators
      3m 27s
    2. Locating newly added content with highlighting
      3m 2s
    3. Seeing past versions quickly with versioning
      3m 36s
  14. 13m 8s
    1. Automatically linking your notes to what you're viewing
      6m 22s
    2. Using the Research pane
      3m 54s
    3. Translating text with the Mini Translator
      2m 52s
  15. 18m 2s
    1. Setting display options
      6m 27s
    2. Changing email options
      4m 37s
    3. Protecting passwords
      4m 1s
    4. Setting backup options
      2m 57s
  16. 18s
    1. Goodbye
      18s

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