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In OneNote 2010 Essential Training, instructor David Rivers demonstrates how OneNote can be used to take notes, organize thoughts, do research, and collaborate with others on projects. This course shows how to quickly add rich content to notebooks, format the content with OneNote's new formatting and styles capabilities, organize information to suit individual needs, and retrieve information effectively. It also shows how to take advantage of the robust OneNote 2010 sharing and collaboration features like Outlook integration, change highlighting and page versioning, wiki-style linking, and the OneNote web applications. Exercise files accompany the course.
When working with text in OneNote, you may need to put items in a list. Maybe they are points that would look better if they are bulleted, or maybe their steps that need to be numbered. Instead of doing this manually, you can take advantage of list functionality built-in to OneNote 2010 to have those bullets or those numbers appear in the right order, no matter what you do with the list. Let's take a look at both of those options. Still using our Office1 notebook in the Recipes section here, looking at the Spaghetti with Olive Oil and Garlic recipe.
As we scroll down towards the bottom of this page, we see the steps involved in creating this recipe and they are numbered. When we click anywhere in this list, go ahead and do that, you'll notice something happen on the Ribbon in the basic text group here of the Home tab. The Numbered List button appears highlighted. Here's where we can go to change up the list or apply the formatting. So the first thing we're going to do is make sure that it's the entire list that is affected. Right now, because our cursor is flashing in a single line, only that line would be affected.
So let's start by clicking and dragging. I like to go from the very bottom right-hand side, click, and drag up to select every line. Notice that the numbers don't get selected. They're applied automatically by OneNote. Now, if we didn't want this to be a list, we simply go up to the button and click. Numbering is then turned off. Click again, and it's turned back on. But using the default format, which actually looks a little bit better with this list. So if you bring in a list from somewhere else, you might want to change up the formatting with this simple option.
Click once to turn it off, click again to turn on the default, or if you want to try something different, click the drop- down and you'll see number of different items. Maybe you want them to be letters in lowercase. You can select that and you can see how it's changed automatically for you. Click the drop-down again, and try something different. Maybe Roman Numerals is what you like with Round Brackets. So there's a different way of showing that list, but at the same time keeping the order. Now, watch what happens if we take out a step.
Maybe we don't want the Fried Garlic in there. So we'll simply click-and-drag across that entire line and press the Delete key. As soon as we delete it, notice that the previous item number 6 becomes number 5. The numbering always stays in order for you and that's the advantage of using this functionality over numbering it yourself. As soon as you start to add lines or remove them, you'll need to renumber manually if you don't use this functionality. Let's try another one. Let's try going to a different recipe here such as our Veggie Lasagna.
In this case, you can see the ingredients are listed here and it looks like we've got bullets next to them. And if you click anywhere inside that list, you'll see indeed if we go to the basic text group on the Ribbon, it's the Bullet button that appears to be highlighted. So again, we're going to select the entire list. If you want to turn that off, just click the Bullets button. The bullets are gone. Click it again and the defaults will be applied. In this case, it looks a little bit neater. But if you want to change it up, click the drop-down, and you will have many different bullets to choose from in the Bullet Library.
So as you move down through these, you can try them out. Let's go with some arrows maybe. You can see that looks pretty good. Try something different. The other option is just to choose None. So you can toggle on and off or simply choose None and they're removed. So go back and choose a bullet that you like and then deselect by clicking anywhere outside the list, and you'll see the full effect of what you've done. So when it comes to lists, if you want to add some interest, if the items don't need to be in any specific order, a bulleted list is nice.
If there are steps in a list where you want numbering, no point in numbering those items yourself manually because as soon as you need to add or remove items, you'll have to renumber manually. Use the bumbling functionality built in to OneNote 2010, and you'll save yourself some hassles.
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