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In OneNote 2010 Essential Training, instructor David Rivers demonstrates how OneNote can be used to take notes, organize thoughts, do research, and collaborate with others on projects. This course shows how to quickly add rich content to notebooks, format the content with OneNote's new formatting and styles capabilities, organize information to suit individual needs, and retrieve information effectively. It also shows how to take advantage of the robust OneNote 2010 sharing and collaboration features like Outlook integration, change highlighting and page versioning, wiki-style linking, and the OneNote web applications. Exercise files accompany the course.
Working with pages in an OneNote notebook is very different from the pages you might work with, in a word processing application like Microsoft Word. When you've reached the bottom of the page as you're typing, you're automatically taken to a second page and so on. Not true here in OneNote. You have an infinite page. Meaning you can continue typing down the page as far as you need to go and out to the right. It's infinite in space, which is great if you're working electronically. But what if you plan on printing any of this content? You want to be cognizant of the various margins and paper size.
So, in this lesson, we're going to use our TwoTrees9 notebook in the User Conference section, working on the Conference Overview page here, which was based on a template. But all we've got is formatting and a look and feel. We don't have a defined paper size. So, it might be handy as we're taking notes for example or adding content to see where the bottom of the page is, or the right-hand side of the page, so we can start a new page and continue from there. Well in that case, we want to change the paper size. So, we'll start by going to the View tab on the ribbon. Clicking there opens up this section of the ribbon and you'll see a group called Page Setup containing a button for Paper Size.
So, we'll click there which opens up the task pane on the right-hand side, displaying Paper Size. And here's why. We have an infinite page. The default size is set to Auto. That means as you continue typing down the page it grows with you. Same thing, if you have a long note to go that goes out to the right. So you could be scrolling out to the right and down forever with the Auto size selected. If you plan on printing content, you want to match up the paper size here to the paper that's in your printer, so you can see the edge of the paper on the right-hand side and at the bottom.
So, let's click the drop- down to see the presets. Well, Letter is a very popular one, 8.5x11. There's Legal as well. A4 very popular in European countries. We have even got Postcards, Index Cards, and so on. And if you need to, you can create your own custom paper size as well. Let's go to Letter. Now, since we do this, something happens on our page. First of all, at the top, you're going to see the edge of the paper and a gray border in the background. You may need to scroll over to the left to see the very left edge of the paper, but as you scroll off to the right, you'll see the right edge of the paper as well.
Same thing, as we scroll down towards the bottom of the page. You'll see the bottom of the paper and you'll also get a good idea of where your notes are going to be cut off. So in this case, we might want to take part of this list here, starting maybe with Related Documents and just cut that off of this page and put it on to a new page. The other option is to work with the note itself. For example, we have a lot more room off to the right-hand side here where we can stretch out the border of our note. As we move-in towards the note with our mouse pointer, we see the border.
So let's just move to the right border, and when you see the double arrow, just click and drag it out to the right. And you can see that gives us a little width, which means we might have a little more room on our page now. As we scroll down, that's still getting cut off just slightly. So, in that case, we might want to fiddle it a bit with the margins. And you'll also notice in the Paper Size task pane that we do have print margins that are adjustable here as well. The default set the Top and Bottom being half an inch and on the Left and the Right side of your paper one inch.
So, these are just defaults and can be changed. Let's change the left and right. We'll double-click in the left-hand field here, on the one to highlight it, and just type 0.5. Now we'll press Tab to move to the next field. It highlights the contents so we can type 0.5 and press Enter. And that will lock it in. You can press Tab as well to move to the next field. You can see we're still not quite getting all of our content onto a single page and that's the advantage of setting up your paper size. So, in this case I'm considering now putting different paper in my printer.
I might want to use Legal. So, in this case, I'm going to go to the Size where it says Letter and choose Legal. And now I've got 8.5x14 inches, all of my margins stay set, and as I scroll down towards the bottom, you can see everything fits nicely on the page. You can scroll pass by using the scroll buttons to see the bottom of the paper and in fact, we've got plenty of room at the bottom and off to the right-hand side for the contents of our notes. So, setting up your paper size and your print margins can be very important if you plan on printing the contents of a page here in one of your OneNote notebooks.
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