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In OneNote 2010 Essential Training, instructor David Rivers demonstrates how OneNote can be used to take notes, organize thoughts, do research, and collaborate with others on projects. This course shows how to quickly add rich content to notebooks, format the content with OneNote's new formatting and styles capabilities, organize information to suit individual needs, and retrieve information effectively. It also shows how to take advantage of the robust OneNote 2010 sharing and collaboration features like Outlook integration, change highlighting and page versioning, wiki-style linking, and the OneNote web applications. Exercise files accompany the course.
Here in OneNote 2010, you have full control over your display options. So if you need more space to focus on content, there are number of display options to help you with that and you can even customize things like your Ribbon and Quick Access toolbar. So really it doesn't matter what notebook you have opened at this point to following along with me. We are going to start with the Ribbon that appears across the top of the screen. And the Ribbon is quite thick. So it does take you some valuable real estate on your screen. If you need more space to work on content, you can simply minimize the Ribbon by clicking the Minimize Ribbon button or using Ctrl+F1 on your keyboard.
Now this doesn't actually close up the Ribbon. It's still there. You can see the tabs and when you click a tab, it will temporarily display the various contents here from the Ribbon and if we go to View, for example, and you want to Hide Authors, you would select that button and look at that, the Ribbon kind of collapses on itself again. So it only shows you the groups when you select the tab. If you want that back, click the same button that collapsed it to expand it.
Now another option is to simply go to Full Page View. I like view when I need to focus on the content. I don't need my navigation bar down the left and I don't need the page tabs on the right. I just want to focus on what's on my screen. Notice the real estate I have here. Lots of room to work with. And when I am done with Full Page View, I click the same button to toggle it off, just like that. You also have full control over your Ribbon and Quick Access toolbars and what appears there. Let's just go to Backstage view for a second. I will click the File tab, go down to Options, and here under Options, you will see Customize Ribbon and we have also got a link to the Quick Access toolbar.
Let's click Customize Ribbon. When you choose Customize Ribbon, you can select any command possible in OneNote to appear on your Ribbon. And you can choose commands to appear in current sections of the Ribbon, current tabs, current groups or you can even create your own. Let's say we just want to see commands that are not in the Ribbon. We can choose that and get a list of all the commands that currently don't show up on the Ribbon and now we want to put some of them on the Ribbon. Now you can expand or collapse the various sections or tabs here on the Ribbon or if you wanted to, you can even create a new tab. Let's do that.
We'll click New Tab. We will click New Tab and the new tab will appear just below the selected tab. In my case, it was the Home tab. And I can select it where it says New Tab and rename it. I am going to call it Daves and click OK. Now I have a Daves tab and down below it, there is a New Group. So you can have as many groups as you want by adding the New Group button and of course, you can rename those as well. When we click Rename, we see this little Rename dialog box and the display name is already highlighted where it says New Group.
So let's just type Edit for one of the groups and if you wanted to, you can choose a symbol. Let's just use the text Edit and then we will select the second New Group and rename it as well. Let's do Insert. So these are common editing and inserting things that I might use altogether on my own tab. Now it's a matter of getting the actual commands over there. Let's go to Edit for example. I like to paste and keep the source formatting. So I don't want to have to select this every time. I just click here and add it to my Edit group.
Maybe I want to paste as a picture too. That's something I use quite often. I will add that to the group and then let's go to Insert and then you can scroll up and down the list here of things that you might want to have show up on your Insert group on your own personal customized Ribbon, or maybe you just realize, "wait a second, I don't really need that at all." So let's go to Insert where we have just created this brand-new group and just choose to remove it. To remove it, let me click the Remove button and it's gone.
So now we just have our one group. Click OK to see what that looks like. So there is Daves tab right there and my two buttons. If you realize, okay, maybe that belongs in a different location, or maybe you just need it any more, we will go back to backstage view by clicking the File tab, clicking Options, and Customize Ribbon. Now we could go through here deleting things but if it's all we have changed, a quick way is just to go back to the default settings. Down below, next to Customizations, we see a Reset button.
When we click this, we can reset all customizations, click Yes, and we are back to our default settings. Let's click OK. Sure enough our Ribbon looks just the way it did the first time we launched OneNote. Same things goes for the Quick Access toolbar. You can click the drop-down and pick and choose which commands appear on the Quick Access toolbar. Maybe Print is something you use quite often. But from here, we can also go down to show More Commands. These are commands that are not available to us from the drop-down and we have them all here again.
So you will see your current commands. Let's add Delete by clicking it and click the Add button and then you can move it around too, so it appears in the location that you want, maybe right after the Undo button and when you click OK, there is the change. You can see our Delete button right in the middle and there is our Print button. Now we can customize this too from backstage view by clicking the File tab and Options, choose Quick Access toolbar, and there we go. There is all those options again.
Let's remove Delete or even faster, reset. Clicking Reset we can reset only the Quick Access toolbar or from here, all customizations and click Yes. The only other option with the Quick Access toolbar is to decide where it appears. You like it below or above the Ribbon and by default it's above the Ribbon. You can have it show up below the Ribbon by clicking the checkbox and clicking OK. Or you can go to the drop-down and change its location from this little menu. In this case, because it's below the Ribbon, the option displays as Show Above the Ribbon.
So we will put it back up there where it belongs. So a number of options to help you with your display settings as you are working in OneNote. If you need more room, remember you can clear your screen of all the clutter, work in Full Page View, and you even have full control over what appears on the Ribbon and Quick Access toolbars themselves.
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