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In OneNote 2010 Essential Training, instructor David Rivers demonstrates how OneNote can be used to take notes, organize thoughts, do research, and collaborate with others on projects. This course shows how to quickly add rich content to notebooks, format the content with OneNote's new formatting and styles capabilities, organize information to suit individual needs, and retrieve information effectively. It also shows how to take advantage of the robust OneNote 2010 sharing and collaboration features like Outlook integration, change highlighting and page versioning, wiki-style linking, and the OneNote web applications. Exercise files accompany the course.
One thing you may not be aware of as you work with OneNote 2010 is that the content you're creating in the various sections of a notebook is being backed up for you automatically. The interval that the backups happen is totally up to you. Let's check out the defaults now using our TwoTrees14 notebook. We will just go to Backstage View by clicking the File tab here and we will click Options. Now, down the left-hand side you will notice there is a Save & Backup section. So we will click that, and we will look directly to the Backup section here in this window.
Notice the checkmark is there by default, automatically backing up your notebooks at the following time interval. Daily. When you shut down at the end of the day and you come back the next day, you actually have a backup of your notebook that's been made. The backups are important. For example, if you're password protecting like we talked about in the previous lesson, those backups that are created are not password protected, and if you're wondering where they are, take a look up here in the Save section. The Backup folder appears right there where you can go at any time to access those backups.
That's a handy feature if something goes wrong with your notebook. You can always go to a backup and in our case using the default interval, you'll never have more than a day's worth of work to redo. We can change that interval as well. Just click the drop-down and you can see backups can happen every minute all the way down to 6 weeks. So quite a range there for backing up. The Daily setting is the default. I am going to leave mine at a day. You can also adjust the number of backup copies to keep.
So in this case with 2 being the default. I'll never have more than 2 days of backups, but we can change that as well. You can come in here and click, drag over what's there, and type-in a number. And you may have noticed as you drag over that number, you can go all the way up to 99,999 backups or you can just use the arrows to bump it up or down. I am going to leave it at 2. You also have the ability right from this window to back up any changed files right now. So you don't want to wait for the end of the day for the 24 hours to pass, just click Back Up Changed Files Now, and a backup is made, and stored in the default folder.
If you want to change that folder, you will notice all you have to do, we will click OK, is to select the folder, and then click Modify. You can choose anywhere you like. So it could be for example an external drive or it could be if you're on a network a network drive. You also have a button for backing up all your notebooks now, not just the one you're working in. So any open notebooks, any notebooks that you have opened down in the left-hand side can be backed up instantaneously from this button. Let's click OK to okay any changes we've made and return to our notebook.
So now you know, backups are being made of your notebooks, and the interval that they are made is totally up to you, and the location where they're stored is also up to you.
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