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In OneNote 2010 Essential Training, instructor David Rivers demonstrates how OneNote can be used to take notes, organize thoughts, do research, and collaborate with others on projects. This course shows how to quickly add rich content to notebooks, format the content with OneNote's new formatting and styles capabilities, organize information to suit individual needs, and retrieve information effectively. It also shows how to take advantage of the robust OneNote 2010 sharing and collaboration features like Outlook integration, change highlighting and page versioning, wiki-style linking, and the OneNote web applications. Exercise files accompany the course.
If you need to send specific pages in a notebook to others via email, or simply to other programs so you can work on them, OneNote offers a number of send options that we're going to talk about right now, using our TwoTrees11 notebook. We'll go to Backstage View with our TwoTrees11 notebook in the Recipes section looking at our Veggie Lasagna recipe, and let's say we want to send that off to somebody. The quickest way to send a single page is to go down to Send and you'll see a number of Send options for the current page only, Veggie Lasagna. So we can email the page.
When you choose E-mail Page, your default email application launches a brand-new message. And I just want you to see the attached file is in a .mht format, and that means they'll be able to view that content in their standard web browser. Now if the recipe appeared as part of the body of the message by default for you, it's based on one of the email settings that we're going to talk about in the last chapter. If you want to try it out by double- clicking the link and then clicking Open, and you can see it launches your default browser and there's the page or the content, a great way to share single page with someone.
We'll close that up and close up the message. We'll go back to backstage view and click Send. This time, we'll look at E-mail Page as Attachment. Now, it seems that it was an attachment a moment ago, an mht file, but in this case we're going to get two attachments. So click E-mail Page as Attachment. Again, it's going to launch Outlook is that's what you're using. Not only are you going to get the mht file, but you'll also get a .one file. So this is an actual OneNote page that people will be able to pop into their own notebooks if they wanted to, or use OneNote to simply view it.
Let's close that up and go back to Backstage View, because when you click Send, you'll see there's some other options, like E-mail Page as a PDF, so the attachment in this case becomes a portable document format and they would use Adobe Reader to launch the file and open it up and access it. Again, it's going to be Read-only format. If you want to send content to a program where you can work on it, like Microsoft Word, that's the next option. Let's click Send to Word. When you do that, Microsoft Word will launch. You can expand it to fill the entire screen and you're going to see all of that content in a Word document.
It's a brand-new document, Document1, but you can come in here, you can start making changes to it, save it, print it, and you've got a Word document in the end. Let's just close up Word without saving any of those changes. The last option, from Backstage View when I'm clicking Send, is Send to Blog. Now you have to be set up as a blogger with a site. When you click Send to Blog, you'll be able to access that site and send the content right from your OneNote notebook, the entire page to a blog entry, simple as that.
We'll click the File tab to leave Backstage View and return to our notebook.
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